In This Issue:
- Important Dates and Deadlines
- Remember to Extend Positions to Avoid Potential Issues
- Recent Website Updates
- New Time Completion Report Available to Timekeepers
- Answers to Common Questions Recently Received by askUS Support
- ICYMI – Opt Out of Receiving Paper Tax Forms for 2021
- ICYMI – Half-Month Salary Proration Reminder
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Friday, December 17, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 12/1/21 - 12/15/21.
Tuesday, December 21, 2021, at 1 p.m. – Prior Period Mass Advance of Time for the August 2021 time entry lock on December 31.
Thursday, December 23, 2021, at noon – Date of last checks processed in 2020 by AFM using local funds. See the complete list of End of Year 2021 Payment Processing Deadlines for more details.
Tuesday, January 4, 2022, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 12/16/21 - 12/31/21.
Wednesday, January 5, 2021, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, January 7.
Tuesday, January 14, at noon – Mass End Employment Date Extension Process submission window closes.
Remember to Extend Positions to Avoid Potential Issues
Extending positions expected to continue into the next semester helps workers avoid the adverse effects of a gap in employment, including pay or benefit impacts or disruption in access to university resources. To learn more, continue reading, Avoid potential issues by using Change Job to extend positions.
If you have ten or more fixed-term workers to extend, take advantage of the Mass End Employment Date Extension Process for student and nonemployee populations.
Recent Website Updates
The Preparing for Spring 2022 webpage contains important dates and resources to assist departments in beginning their HR/Payroll processing for the upcoming spring semester.
Looking for Workday guidance? Check out the new Documentation page. The new page and menu are part of series of website enhancements released this fall. For a list of recent updates, continue reading Fall 2021 Website Enhancements Update.
The glossary built into *DEFINE is an excellent resource for those new—and not so new—to financial processing. Check out askUS Answers! How do I get to the *DEFINE Glossary? to learn more.
We added a Mass Process Matrix to the Mass Process Guidance page. The matrix provides at-a-glance information, including whether a process is automatic or user-initiated, requires preparation before each run, and the general cyclical schedule for each process.
New Time Completion Report Available to Timekeepers
Timekeepers now have access to the report Timesheet Completion Report for Worker - RPT1016 as part of the continuing Time and Absence Improvement Project. The new report allows Timekeepers to verify timesheet completion more efficiently for workers transferring to another organization or upon termination. Previously, the verification process required the use of three separate reports. To learn more, continue reading, New Time Completion Report Available to Timekeepers.
Answers to Common Questions Recently Received by askUS Support
askUS Support Extended Hours for Spring Start-up
From January 3-28, 2022, askUS Support will be available via phone or email from 7:30 a.m. - 5:30 p.m.to ensure departments receive the support they need during the busy period at the start of the spring semester.
How do I create a University Affiliate job in Workday?
Most affiliates are nonemployees in Workday, and for a nonemployee, you would use the Hire, Add Job, or Contract Contingent Worker business process, depending on the Worker Type. Academic Affiliates are hired via the Add Academic Appointment business process. To help decide which path you should follow, continue reading Create a University Affiliate Job.
What are *DEFINE command authorizations in Electronic Office Management (EOM)?
Command authorizations are assigned to linked desk/view combinations to control which commands users have authority to use. To learn more, continue reading *DEFINE command authorizations in Electronic Office Management (EOM).
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
ICYMI – Opt Out of Receiving Paper Tax Forms for 2021
Electronic copies of Form W-2 and Form 1095-C will be available in Workday. Unless you opt out, UT will also mail paper forms to your home address. If you have not done so already, please change your printing elections for forms W-2 and 1095-C to electronic only in Workday. Instructions for accessing your tax forms and opting out of printing are available online.
ICYMI – Half-Month Salary Proration Reminder
Salary and Allowance Proration Reminders Teaching Assistants (TAs), Assistant Instructors (AIs), and Faculty (9 Month) follow the 9-month academic calendar based on semester start/end dates. Positions that end 1/15/2022 for fall or positions that begin 1/16/2022 for spring will receive half of the month's salary instead of the standard days-worked proration. To learn more about proration, continue reading Half-Month Salary Proration Reminder.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current offerings include Workday Fundamentals, Workday for Security Partners, and Financial Fundamentals.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.
Look for the announcement of new UT Financials training sessions in January 2022!
- January 11-12 – Workday Hire and Onboarding
- January 19-20 – Workday Recruiting
- January 25-26 – Workday Changes During Employment
- February 1-2 – Workday Costing (Basics)
- February 8-9 – Workday Hire and Onboarding
The complete schedule of courses from now through May 2022 is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guide. Please subscribe to Release Notes using only your UT email address.