Training, guidance, and tools for Cost Center Managers, Financial Analysts, and University HCM Fiscal Analysts.
Key : WIG - Workday Instructional Guide WPO - Workday Process Overview
Related Instructor-Led Training (ILT)
- Workday Costing (Basics) ILT
- Workday Costing (Advanced) ILT
- Workday Job Costing Tool ILT
- Workday Costing Approval ILT
Key concepts and fields associated with job costing within Workday.
Visual screenshots of costing related information found within worker’s profile.
Visual screenshots of how to navigate to Worker History.
Shows *DEFINE account structure and correlation in Workday.
Workday Terminology important within job costing.
Risks and impacts related to Funded By Organizations.
Visual guide and tips for Cost Center Managers when approving business processes.
Change Organization Assignments & Assign Costing Allocation
Steps for HR roles to add or update costing allocations within a Hire, Add Job, or Change Job.
Steps for Cost Center Managers to add or update costing allocations only.
Steps to add a Funded By account to a worker/position. This is a subprocess of Hire, Add Job, and Change Job. It can also be a stand-alone process.
The Job Costing Tool is designed to estimate compensation charges and resulting costing allocation distribution percentages or amounts based on Workday's payroll actual calculations.
- Working days will include UT holidays by default (benefits-eligible). To adjust Working days to exclude UT holidays, select the Benefits Ineligible rate from the Fringe % dropdown field. These details and more are available in the Header tab of the tool.
- The Job Costing Excel spreadsheets use advanced features that are not available when viewed in Box or via Excel Online. To make use of these features, download the file to your computer and then open with Excel.
Guided example of specific faculty release scenario.
Guided example of hourly employee scenario
Tool only for faculty job profiles for summer employment.
General guidance on using the tool, along with common summer scenarios.
Used to help calculate funding amounts to comply with Guidelines for Charging Faculty Summer Salary to Sponsored Projects
Workday Financial Transaction Guidance Highlights
Find more information on the Workday Financial Transaction Guidance page.
Guide to entering *DEFINE Codes in Workday.
Steps and tips to setting up Workday costing segments correctly, especially for costing segments with mid-month end dates.
Scenarios and explanations for setting up costing segment dates.
Guidelines for properly entering costing for faculty on salary spread.
Allocation Details provides allocation amounts for salaried and hourly employees that can be viewed by EID, account number, budget group, and other options. It combines Workday job and compensation details with payroll actuals/encumbrances from *DEFINE.
Webpage of the tool.
Access to definitions and guidance for running and reviewing the results.
Mainly utilized during the university's Budget season.
Steps to view and update budgeted position costing which will flow into the BUD document.
Steps to view and update the FTE for a position that is budgeted.