Multiple Jobs

(including Additional & Sporadic Employment)

Materials regarding how to handle Multiple Jobs, Additional and Sporadic Employment in Workday for all populations.

*  If need assistance with university policy and or procedure for Staff and Student populations, please contact either Human Resources Service Center and for Faculty please contact Academic Personnel Services.

Key:  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Related Instructor-Led Training (ILT)

Workday Multiple Jobs & Additional Work ILT – This Workday course is designed for users in HR roles those who work with employees who hold multiple jobs and employees who require additional compensation due to additional work.

Overview

Primary Job - WPO

Overview of Primary Job and its impact for employees with multiple jobs. Includes business rules and scenarios to determine which job should be primary.

Employee Type and Primary Job Determination for Multiple Jobs in Workday

Guidance to determine employee types and the primary job for employees with multiple jobs in Workday.

Additional Employment Definitions

Terminology and definitions of terms used for additional employment.  Additional employment is defined as additional work above and beyond an employee’s regular duties for which the employee is compensated.  The employee may or may not have an additional job to receive compensation.  Document also lists the business rules governing additional employment.

Staff

Add Additional Job for Staff - WIG

Steps to add an additional job for staff.

End Job for Staff - WIG

Steps to end an additional job for staff.

Switch Primary Job for Staff - WIG

Steps to complete Switch Primary Job for staff.

Staff Additional and Sporadic Employment Decision Tree

Decision tree to aid in determining how to compensate staff for additional or sporadic employment.

Staff Additional Job Form

Required form when an additional job is proposed for staff.  The form contains details about the proposed job and serves as an acknowledgment form signed by the employee, managers of all jobs, and HR.

Sporadic Employment Overview for Staff - WPO

Overview of Sporadic Employment for staff which is defined as an additional job with zero scheduled weekly hours for a staff employee who is already at their maximum combined scheduled weekly hours.

Additional and Sporadic Employment Job Matrix 

Guidance to determine which business process to use in Workday in order to process additional and sporadic employment transactions.

Part-Time Non-Exempt Job Profiles 

List of non-exempt job profiles may be used for part-time, sporadic, or variable employment scenarios where an Exempt job profile would otherwise be used.

 Faculty and Academic Staff

Add Additional Job for Academic Staff – WIG

For Academic Administrative and Professional jobs (non-faculty).

Add Additional Job for Faculty Associate – WIG

For adding Faculty Associate jobs for faculty additional employment activities.

Switch Primary Job for Faculty and Academic Staff – WIG

Steps for switching the primary job for faculty and academic staff.

End Job for Faculty and Academic Staff – WIG

Steps for ending an additional job for faculty and academic staff.

Faculty Additional Employment Decision Tree

Decision tree to aid in determining how to compensate faculty for additional employment.

Additional Employment for Faculty - WPO

Overview of additional employment for faculty. Guidance includes appropriate use of the Faculty Associate job profile when additional jobs are required.

Visit the Academic Personnel Services Website for Faculty Additional Employment Forms 

The Provost’s Office provides guidance and support to academic staff and faculty-related topics, such as hiring, leave, promotion, tenure, among others.

Student and Work Study

Add Additional Job for Student and Work-Study - WIG

Steps for adding additional jobs for student and work-study positions.

End Job for Student and Work-Study - WIG

Steps for ending additional jobs for student and work-study positions.

Switch Primary Job for Student and Work-Study - WIG

Steps to Switch Primary Job for students.

Student Employee Additional and Sporadic Employment Decision Tree

Decision tree to aid in determining how to compensate student employees for additional or sporadic employment.

Student Sporadic Additional Job Acknowledgement Form

Form when an additional job is proposed for student employees.  The form contains details about the proposed job and serves as an acknowledgment form signed by the employee, managers of all jobs, and HR.

Sporadic Employment Overview for Students - WPO

Overview of Sporadic Employment for student employees which is defined as an additional job with zero scheduled weekly hours for a student employee who is already at their maximum combined scheduled weekly hours.