This page contains links to self-service training, guidance, and other resources for all UT Employees, including Student Workers and Faculty.
Are you a New Employee?
If you're a new employee, check out the New Employees page for help getting started.
Are you a Manager?
Managers can find self-service resources on the Managers Resources page.
Workday Mobile App
Interested in using the Workday Mobile app? Visit the Workday Mobile App Setup page for more information and links to step-by-step instructions.
Key: WIG - Workday Instructional Guide WPO - Workday Process Overview
Find more time entry information on the Timesheet Guidance and FAQs page.
Workday Spring Update 2022 Time Entry Changes
- Where Do I Enter My Time Infographic (.docx – Includes Spanish translation)
- New Homepage Introduction (Video via MS Stream)
- Where Do I Enter My Time on Mobile (Video via MS Stream)
- Enter Time - WPO
Overview of entering time on timesheets and related terminology.
- Ingreso de Horas - WPO
Este resumen acerca del Proceso deWorkdaydescribe consejos, trucos, claves y campos requeridos que necesitas para ingresar la hora en Workday.
Exempt Employee (not eligible for overtime)
Steps to enter time on one’s Workday timesheet.
Los empleados exentos ingresan las horas totales trabajadas en su hoja de Workday. Usa este procedimiento para ingresar las horas totales trabajadas cada día para una semana laboral (si eres un empleado exento). Las ausencias también se pueden registrar en la página de Ingresa la hora. Iniciador(es):Empleado individual
Steps to enter time if one has multiple jobs in Workday. Primary job is Exempt.
Steps to correct one’s reported time.
Non-Exempt Employee (eligible for overtime)
Steps to enter time on one’s Workday timesheet.
Ingresa la hora de entrada y de salida para registrar las horas trabajadas si eres un empleado no exento. Las ausencias también se pueden registrar en la página de Ingresa la hora. Iniciador (es): Empleado individual
Steps to enter time if one has multiple jobs in Workday. Primary job is Non-Exempt.
Overview and guide for holiday and non-holiday time entry for part-time, benefits eligible employees.
Shift Differential & On-Call Pay
Overview of how Shift Differential Pay and On-Call Pay are managed in Workday.
- Request & Enter Absence - WPO
Overview of Absences in Workday including differences between Time Off absences and Leaves of Absence. Covers using Request Absence functionality for both types of absences and how to return an employee from a Leave of Absence.
Steps to request an absence in Workday using Time Off (not Leave of Absence).
- Request Absence for FMLA - WIG
Steps to request an FMLA absence in Workday using Time Off (not Leave of Absence).
Steps to correct or cancel a previously submitted Absence Request.
Like all regular UT employees, benefits-eligible faculty members earn sick leave entitlement beginning on the first date of their payroll appointment period at the university. In Workday, eligible faculty will electronically report any leave that is taken. Faculty are not required to report time worked. In Workday, Certain security roles have the ability to initiate leave taken on behalf of a faculty member. Check with your department to learn when and how this may occur in your unit. If you have questions about Academic HR Policy, contact Academic Personnel Services (firstname.lastname@example.org) for assistance.
- View the eLearning guide for Faculty to Request Sick Leave in Workday
- Learn how to locate leave balances on your payslip in the Understanding Your Payslip Workday Process Overview
- NOTE – Graduate Research Assistants, Teaching Assistants, and Assistant Instructors do not report time worked or leave taken
- Understanding Your Payslip - WPO
- Payment Elections – WIG
- Complete Withholding Elections - WIG
- If you need help accessing your W2 or 1095-C tax forms, visit the Tax Forms page.
- If you have questions about you your paycheck, contact Payroll Services.
Steps for Employees to complete onboarding Employment Eligibility Verification Form I-9 Section 1.
- Add Education - WIG
- Add, View, Update Social Security Number (SSN) and Other Government IDs – Employee as Self - WIG
- Edit Email & Search Preferences - WIG
- Add/Update Personal Information - WIG
Steps to add or update personal data including contact information including work/home contact information, emergency contacts, profile photo, legal and preferred name, gender, date of birth, race/ethnicity, citizenship status, pronouns, military service, veteran status, disability self-identification status, information in UT directory, and campus mail code.
Information to assist employees with requesting and managing their FWA(s) in Workday. For more information, visit the Flexible Work Arrangements (FWA) page on the HR website.
Visit the Performance Appraisals training page for additional training materials for managers and HR pros. For information on performance appraisals policy, procedures, and best practices, please see the HR Performance Appraisals page.
Video demonstration of the process in Workday that employees will use to complete their performance appraisal. Note: The video references a final Manager Acknowledgement step. That step has been removed.
Overview of the performance appraisal process for HR Roles, Managers, and Employees.
Steps for employees to complete the Self Evaluation step of the process for the Comprehensive Annual Review template.
Steps for employees to complete the Self Evaluation step for the Condensed Annual Review template.
The self-service resources listed on this page are intended to supplement information found on the following websites. We encourage Student Workers to check with their hiring department for any specific policies or procedures they need to follow.
askUS is a searchable FAQ (frequently asked questions) about university-wide systems and processes—including Workday. The askUS knowledge base is the best place to start when you have a question about how to use Workday. Answers in this regularly-updated repository often include links to relevant training materials or other resources. Learn how to get the most out of your askUS search by checking out these askUS Search Tips.