Academic Employment

Materials on the core business processes related to academic employment.

Need information for summer? Summer Guidance is available on this page year-round.

Key:  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Overview

Academic Job Family Groups & Business Process Routing – WPO

Detailed information of event routing for faculty and academic jobs.

Academic Worker Life Cycle Flow

Visual representations of the employment lifecycle for academic jobs, i.e. Hire, Employment, and Separation.

Hire

Create Job Requisition for Faculty – WIG

Prerequisite step guidance to hiring faculty via PAR.

Academic: Hire Faculty – WPO

Key concepts and information for hiring faculty.

Hire Academic Staff – WPO

Key concepts, required fields, and tips for hiring Academic staff, i.e. non-faculty jobs within the Academic Job Family Group.

Hire – WIG

Steps for hiring staff, students, and academic staff.

Changes During Employment

See the Changes During Employment documentation page.

Professional-Track Faculty

NOTE: Transition from Non-Tenure Track to Professional-Track Faculty Terminology. Until this process is complete, the terms NTT and PTF may be used interchangeably. 

Manage Professional-Track Faculty – WPO

Key concepts and information to manage Professional-Track Faculty (PTF).

Maintain Professional-Track Faculty Contracts – WIG

Steps to manage contracts for faculty jobs in both the Faculty Non-Tenure Track (9 Month) and Faculty Non-Tenure Track (12 Month) job families.

Inactivate Professional-Track Faculty – WIG

Steps to inactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Reactivate Professional-Track Faculty – WIG

Steps to reactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Renew Professional-Track Faculty – WIG

Steps to renew faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Academic Appointments

Academic Appointments – WPO

Overview of academic appointments and usage. 

Academic Appointment Information – WPO

Detailed information about academic identifiers, track type categories, track types, and academic ranks.

Add Academic Appointment – WIG

Steps to add an academic appointment for Courtesy Faculty or Academic Affiliates.

Update Academic Appointment – WIG

Steps to update academic appointments for Courtesy Faculty or Academic Affiliates.

End Academic Appointment – WIG

Steps to end academic appointments for Courtesy Faculty or Academic Affiliates.

Add or Update Privileges for an Academic Affiliate – WIG

Add or update privileges to allow public network access, building access, official visitor privileges or full privileges.

Mass Processes

Professional-Track Faculty Mass Transactions Guidance

Guidance for the mass transactions processes on which reports to use to reactivate, inactivate, and renew Professional-Track Faculty for both 9 Month and 12 Month job families.

Multiple Jobs, Additional and Sporadic Employment

See the Multiple Jobs, Additional and Sporadic Employment Page

Termination

See the Termination process page.

Summer Guidance

Faculty Summer Jobs – Workday Process Overview

Creating and maintaining summer jobs for faculty working during the summer.  

CSU Faculty Summer Jobs Initiator and Approver Checklist

For Add Job business process initiators or approvers to ensure all information is entered properly.

Faculty Summer Job Scenario Matrix

The most common summer job scenarios and required steps. 

Guidelines for Charging Faculty Summer Salary to Sponsored Projects

These guidelines apply to faculty who choose to expend effort on any sponsored projects during the summer months of June, July, and/or August.

Job Costing and Insurance for Summer

The Faculty Summer Job Costing Tool and Overview are available on the Job Costing training page. 

For updated summer insurance information see the Summer Coverage for Faculty page by Human Resources.