Academic Employment

 

Materials on the core business processes related to academic employment.

Need information for summer? Summer Guidance is available on this page year-round.

Key:  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Overview

Academic Job Family Groups & Business Process Routing – WPO

Detailed information of event routing for faculty and academic jobs.

Academic Worker Life Cycle Flow

Visual representations of the employment lifecycle for academic jobs, i.e. Hire, Employment, and Separation.

Hire

Create Job Requisition for Faculty – WIG

Prerequisite step guidance to hiring faculty via PAR.

Academic: Hire Faculty – WPO

Key concepts and information for hiring faculty.

Hire Academic Staff – WPO

Key concepts, required fields, and tips for hiring Academic staff, i.e. non-faculty jobs within the Academic Job Family Group.

Hire Academic Staff – WIG

Steps for hiring Academic staff i.e. non-faculty jobs within the Academic Job Family Group.

Changes During Employment

See the Changes During Employment documentation page.

Non-Tenure Track

Manage Non-Tenure Track Faculty – WPO

Key concepts and information to manage Non-Tenure Track (NTT) faculty.

Maintain Non-Tenure Track Faculty Contracts – WIG

Steps to manage contracts for faculty jobs in both the Faculty Non-Tenure Track (9 Month) and Faculty Non-Tenure Track (12 Month) job families.

Inactivate Non-Tenure Track Faculty – WIG

Steps to inactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Reactivate Non-Tenure Track Faculty – WIG

Steps to reactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Renew Non-Tenure Track Faculty – WIG

Steps to renew faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Academic Appointments

Academic Appointments – WPO

Academic Appointments include academic identifiers, track type categories, track types, and academic ranks.

Add Academic Appointment – WIG

Steps to add an academic appointment for Courtesy Faculty or Academic Affiliates.

Update Academic Appointment – WIG

Steps to update academic appointments for Courtesy Faculty or Academic Affiliates.

End Academic Appointment – WIG

Steps to end academic appointments for Courtesy Faculty or Academic Affiliates.

Add or Update Privileges for an Academic Affiliate – WIG

Add or update privileges to allow public network access, building access, official visitor privileges or full privileges.

Mass Processes

Non-Tenure Track Faculty Mass Transactions Guidance

Guidance for the mass transactions processes on which reports to use to reactivate, inactivate, and renew Faculty Non-Tenure Track (9 Month).

Multiple Jobs, Additional and Sporadic Employment

See the Multiple Jobs, Additional and Sporadic Employment Page

Termination

See the Termination process page.

Summer Guidance

Faculty Summer Jobs – Workday Process Overview

Creating and maintaining summer jobs for faculty working during the summer.  

CSU Faculty Summer Jobs Initiator and Approver Checklist

For Add Job business process initiators or approvers to ensure all information is entered properly.

Faculty Summer Job Scenario Matrix

The most common summer job scenarios and required steps. 

Guidelines for Charging Faculty Summer Salary to Sponsored Projects

These guidelines apply to faculty who choose to expend effort on any sponsored projects during the summer months of June, July, and/or August.

Job Costing and Insurance for Summer

The Faculty Summer Job Costing Tool and Overview are available on the Job Costing training page. 

For updated summer insurance information see the Summer Coverage for Faculty page by Human Resources.