Job Costing

Training, guidance, and tools for Cost Center Managers, Financial Analysts, and University HCM Fiscal Analysts.

Allocation Details

Allocation Details provides allocation amounts for salaried employees that can be viewed by EID, account number, and unit. It combines Workday compensation plans, costing allocations, scheduled weekly hours, payroll actuals and encumbrances with unit data from DEFINE.

Job Costing Tools 

The Job Costing Tool is designed to estimate compensation charges and resulting costing allocation distribution percentages or amounts based on Workday's payroll actual calculations.

  • Working days will include UT holidays by default (benefits-eligible). To adjust Working days to exclude UT holidays, select the Benefits Ineligible rate from the Fringe % dropdown field. These details and more are available in the Header tab of the tool.
  • The Job Costing Excel spreadsheets use advanced features that are not available when viewed in Box or via Excel Online. To make use of these features, download the file to your computer and then open with Excel.
Job Costing Tool (as of 07/17/20)
Example – JCT Faculty Release from Instructional Budget – Percentage Basis (as of 07/17/20)
Example – JCT Hourly Employee including Longevity Pay – Dollar Basis (as of 07/17/20)
Faculty Summer Job Costing Tool (as of 7/31/20)
Faculty Summer Job Costing Tool Overview (as of 4/1/2020)

Workday Financial Transaction Guidance Highlights

Find more information on the Workday Financial Transaction Guidance page.

Training Materials – Job Costing 

Managing Funded By Organization Assignments Guidance  Word Doc
Terminology for Financial Analysts and Cost Center Managers  Word Doc
Worker Profile Navigation Handout
View Worker History Handout
Financial Data Model Handout
Cost Center Manager Review & Approval Guide Word Doc
Costing and Funding Overview -  Workday Process Overview Word Doc
Change Organization Assignments - Workday Instructional Guide Word Doc
Assign Costing Allocations as a Stand-Alone Process - Workday Instructional Guide Word Doc
Assign Costing Allocations as Sub-Process - Workday Instructional Guide Word Doc
View and Update Costing Allocations for Position Restrictions - Workday Instructional Guide Word Doc
View and Update Budgeted FTE for Worker - Workday Instructional Guide Word Doc