Instructor-Led Training (ILT)

View the complete list of upcoming Instructor-Led Training (ILT) Events

Overview

This summer, a targeted schedule of courses based upon the changing needs of the university community are being offered. There will be a few select virtual ITL courses conducted via Zoom that follow the current worker lifecycle. These are courses available for both new and experienced Workday users and include topics such as Changes During Employment, Multiple Jobs/Additional Work, and Job Costing. 

Workday ILT courses are offered through UTLearn. Links to register for each course are found below. If you have questions about any of the course offerings or are not sure which to take, please contact workdaytraining@austin.utexas.edu.

In addition, we are excited to announce the Self-Paced Learning Workday Fundamentals Course! This begins the Workday learning journey for new Workday users or folks who would like a concept refresher. This offers flexibility and convenience of learning the foundational concepts on your time, in your own space. The Fundamentals Course can be found on this website via the link below.  This course is a prerequisite for registration in all additional Workday ILT courses.   

View individual course descriptions and requirements below or view a complete schedule of upcoming Workday Courses.

Role Requirements for Workday Courses

Each of the Workday courses listed below have specific security role requirements. You MUST hold one of the Workday Security Roles listed for each course PRIOR to registering for Workday courses.

How can I find out what Security Roles I hold in Workday?

In order to determine the Workday roles you hold, enter "My Supporting Roles" in the Workday search bar, select Enter, and Workday will return a list of roles. 

What do I do if I don't hold one of the necessary Security Role for a particular course?

If you do not currently hold one of the necessary Security Role to enroll in a particular course, please contact your manager and your unit's Workday Security Partner to inquire how roles are assigned in your unit.  

Who is my unit's Workday Security Partner? 

The name of your unit's Workday Security Partner can be found from your Worker Profile page in Workday. Select Jobs in left-hand navigation menu and Supporting Roles from the resulting tab at the top of the page.  Scroll down to locate your Security Partner's name.

Self-Paced Workday Fundamentals Course

View Self-Paced Learning Workday Fundamentals Course

This self-paced course is intended for those who are new to Workday and will initiate and/or approve business process in Workday or perforrm data analysis.   This course is a prerequisite for registration to additional ILT Workday courses.  

Participants will learn about:

  • Home Page Overview
  • Workday Applications
  • Workday Organizations
  • Staffing Models
  • Security Roles
  • Business Processes & Approval Routing
  • Home Page Search
  • Inbox & Notifications
  • Home Page Main Menu
  • Worker Type
  • Employe & Contingent Worker Type
  • Worker Profile
  • Learning Resources

Credit for this course is awarded upon completion of a Comprehensive Learning Review.  All details found on the Workday Fundamentals page.

Workday Fundamentals Security Role Requirements:  This is an introductory class for UT workers who hold any role other than Employee as Self in Workday.  Roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • HR Analyst
  • Academic HR Partner
  • Academic HR Executive
  • Academic Partner
  • Academic Executive
  • Cost Center Manager
  • Cost Center Security Partner
  • Cost Center Financial Analyst
  • Absence Partner
  • Timekeeper
  • Time Analyst
  • I-9 Partner
  • Security Partner
  • HCM Fiscal Analyst

Workday Hire & Onboarding ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for those who are new to Workday as an introductory class for anyone who initiates hires and manages onboarding for new workers at UT.  The course consists of PowerPoint lecture, demonstrations within Workday, and quizzes intended for participants to self assess their learning.  After class, participants will be expected to apply their knowledge and skills by initating a hire in a Workday test environment (QUAL). For course credit, participants must attend class and complete the practice exercise successfully. 

By the end of this course, participants will be able to:

  • Initiate the Create Position Business Process
  • Initiate the Hire Business Process 
  • Set-up Onboarding 
  • Set a Probationary Period
  • Launch a Probationary Review

Hire/Onboarding Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive

Workday Changes During Employment ILT (2-part class)

View Schedule and Register on UTLearn

Prerequisites - Workday Fundamentals and Workday Hire & Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for users in HR roles that initiate or approve changes to workers during their employment.  The course consists of PowerPoint lecture, demonstrations within Workday, and quizzes intended for participants to self assess their learning.  After class, participants will be expected to apply their knowledge and skills by initating a Change Job in a Workday test environment (QUAL). For course credit, participants must attend class and complete the practice exercise successfully. 

By the end of this course, participants will be able to:

  • Understand the scope of the Change Job Business Process
  • Initiate Change Job Business Processes
  • Edit Position Restrictions
  • Request One-Time Payments
  • Request Compensation Changes

Changes During Employment Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive

Workday Multiple Jobs & Additional Work ILT (2-part class)

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals and Workday Hire & Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for users in HR roles those who work with employees who hold multiple jobs and employees who require additional compensation due to additional work. Part 1 of the course covers the business processes related to multiple jobs. Part 2 covers additional employment scenarios by employee population (staff, student, academic). The course consists of PowerPoint lecture, demonstrations within Workday, and quizzes intended for participants to self assess their learning.

By the end of this course, participants will be able to:

  • Initiate Add Job, End, Job, and Switch Primary Job business processes
  • Understand Additional Employment concepts and know where to reference the related business rules
  • Recognize and avoid common issues arising from multiple job scenarios

Multiple Jobs/Additional Work Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive

Workday Nonemployee & Contingent Worker ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals and Workday Hire & Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for users in HR roles who hire and manage nonemployees. The course consists of PowerPoint lecture, demonstrations within Workday, and quizzes intended for participants to self assess their learning. 

By the end of this course, participants will be able to:

  • Differentiate between Nonemployee and Contingent Worker
  • Initiate Hire (for Nonemployees)
  • Contract Contingent Workers
  • Initiate Job Changes for Nonemployee and Contingent Workers
  • Terminate Nonemployee and Contingent Worker

Nonemployee & Contingent Worker Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive

Workday Recruiting ILT (2-part class)

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals and Workday Hire & Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course teaches Workday’s recruiting processes related to job requisitions and candidate management. Learn to create, edit, and post Job Requisitions. Then, once the posting is life, learn the different stages of the recruitment process that all candidates must pass. Learn how to decline a candidate and, ultimately, hire the finalist. 

By the end of this course, participants will be able to:

  • Create a Job Requisition and related tasks.
  • Manage candidates through the candidate management processes including review, interview, record reference check, offer, and ready for hire
  • Disposition and communicate with candidates
  • General troubleshooting of the candidate management process
  • Best practices

Recruiting Security Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Recruiter

Workday Costing (Basics) ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the first class in the training series for Cost Center Managers. This class will provide the foundational information to understand the role of a Cost Center Manager (CCM) and how to complete work in Workday.  This will provide tools to initiate business processes and understand how the HR actions intersect with financials.

By the end of this course, participants will be able to:

  • Understand the Cost Center Manager role and responsibilities 
  • Understand and initiate the Change Organization Assignments & Assign Costing Allocation Business Processes
  • Understand the importance of costing allocation levels
  • Learn how Workday data affects a worker's payroll
  • Identify best practices

Costing Course Security Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

Workday Costing (Advanced) ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

​Recommended – Workday Costing (Basics)

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the second class in the training series for Cost Center Managers. This class will build upon the information from the Basics course. This section will introduce the concepts of how Workday and DEFINE intersect along with other beyond-the-basics understandings.

By the end of this course, participants will be able to:

  • Understand the basic connection of Workday information to financial systems
  • Identify accounts in Workday vs DEFINE
  • Gain the concept of encumbrances
  • Comprehend the cost transfer process

Costing Course Security Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

Workday Job Costing Tool ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the third class in the training series for Cost Center Managers and is designed to teach users how to effectively utilize the Job Costing Tool in order to accurately enter Costing Allocation information in Workday. However, HR roles may find this course helpful, too. The various parts of the Job Costing Tool will be explained and practical demonstrations will be shown. Participants are encouraged to bring specific examples from their units for demonstration.

By the end of this course, participants will be able to:

  • Understand how the Job Costing Tool is used
  • Use the Job Costing Tool to determine percentages for costing allocations

Costing Course Security Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Roles
  • HR Roles

Workday Costing Approval ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

Recommended – Workday Costing (Basis) and Workday Costing (Advanced)

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the fourth class in the training series for Cost Center Managers and is designed to teach approvers what to look for when approving Business Processes initiated by HR roles.

By the end of this course, participants will be able to:

  • Understand what to look for when approving Workday HR Business Processes 
  • Identify the important areas of review

Costing Course Security Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

View the complete list of upcoming Instructor Led Training (ILT) Events