Instructor-Led Training (ILT)

View the complete list of upcoming Instructor-Led Training (ILT) Events

Overview

This summer, a targeted schedule of courses based upon the changing needs of the university community are being offered. There will be a few select virtual ITL courses conducted via Zoom that follow the current worker lifecycle. These are courses available for both new and experienced Workday users and include topics such as Changes During Employment, Multiple Jobs/Additional Work, and Job Costing. 

Workday ILT courses are offered through UTLearn. Links to register for each course are found below. If you have questions about any of the course offerings or are not sure which to take, please contact workdaytraining@austin.utexas.edu.

In addition, we are excited to announce the Self-Paced Learning Workday Fundamentals Course! This begins the Workday learning journey for new Workday users or folks who would like a concept refresher. This offers flexibility and convenience of learning the foundational concepts on your time, in your own space. The Fundamentals Course can be found on this website via the link below.  This course is a prerequisite for registration in all additional Workday ILT courses.   

View individual course descriptions and requirements below or view a complete schedule of upcoming Workday Courses.

Role Requirements for Workday Courses

Each of the Workday courses listed below have specific security role requirements. You MUST hold one of the Workday Security Roles listed for each course PRIOR to registering for Workday courses.

How can I find out what Security Roles I hold in Workday?

In order to determine the Workday roles you hold, enter "My Supporting Roles" in the Workday search bar, select Enter, and Workday will return a list of roles. 

What do I do if I don't hold one of the necessary Security Role for a particular course?

If you do not currently hold one of the necessary Security Role to enroll in a particular course, please contact your manager and your unit's Workday Security Partner to inquire how roles are assigned in your unit.  

Who is my unit's Workday Security Partner? 

The name of your unit's Workday Security Partner can be found from your Worker Profile page in Workday. Select Jobs in left-hand navigation menu and Supporting Roles from the resulting tab at the top of the page.  Scroll down to locate your Security Partner's name.

Self-Paced Workday Fundamentals Course

View Self-Paced Learning Workday Fundamentals Course

This self-paced course is intended for those who are new to Workday and will initiate and/or approve business process in Workday or perforrm data analysis.   This course is a prerequisite for registration to additional ILT Workday courses.  

Participants will learn about:

  • Home Page Overview
  • Workday Applications
  • Workday Organizations
  • Staffing Models
  • Security Roles
  • Business Processes & Approval Routing
  • Home Page Search
  • Inbox & Notifications
  • Home Page Main Menu
  • Worker Type
  • Employe & Contingent Worker Type
  • Worker Profile
  • Learning Resources

Credit for this course is awarded upon completion of a Comprehensive Learning Review.  All details found on the Workday Fundamentals page.

Workday Fundamentals Security Role Requirements:  This is an introductory class for UT workers who hold any role other than Employee as Self in Workday.  Roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • HR Analyst
  • Academic HR Partner
  • Academic HR Executive
  • Academic Partner
  • Academic Executive
  • Cost Center Manager
  • Cost Center Security Partner
  • Cost Center Financial Analyst
  • Absence Partner
  • Timekeeper
  • Time Analyst
  • I-9 Partner
  • Security Partner
  • HCM Fiscal Analyst

Workday Hire & Onboarding ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for those who are new to Workday as an introductory class for anyone who initiates hires and manages onboarding for new workers at UT.  

Participants will learn about:

  • Create Position Business Process 
  • Hire Business Process Overview for Staff, Student, and Faculty
  • Hire Approval Process for Staff, Student, and Faculty
  • Hire Business Process Initiation for Non-Benefits Eligible Staff Worker
  • Onboarding Set-up 
  • Probationary Review Set-up
  • Workday Training and Help Resources

By the end of this course you will be able to:

  • Initiate the Create Position Business Process
  • Understand Hire Business Process for all populations
  • Initiate the Hire Business Process 
  • Set-up Onboarding 
  • Set-up Probationary Review

Hire/Onboarding Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive
  • Academic Executive
  • Academic Partner

Workday Changes During Employment ILT (2-part class)

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals and Workday Hire/Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for those who are new to initiating business processes in Workday as well as those who may want a refresher on Job Changes during employment.   

This course covers changes during employment including, transfers, reclassifications, compensation changes, one-time payments and other changes to job details for staff, student, and faculty employee populations.  

By the end of this course you will be able to:

  • Understand under what circumstances you will utilize a given Change Job Business Process
  • Initiate Change Job Business Processes
  • Edit Position Restrictions
  • Request One-Time Payment
  • Request Compensation Change

Change Job Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive
  • Academic Executive
  • Academic Partner

Workday Multiple Jobs & Additional Work ILT (2-part class)

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals and Workday Hire/Onboarding

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for those who are new to handling employees with multiple jobs and how to hand this in Workday as well as those who may want a refresher on this topic.   

Multiple Jobs and Additional Work covers managing employees who hold more than one job and situations where employees have additional employment including staff, student, and faculty employee populations. Multiple Jobs & Additional Employment Part 1 focuses on the Add Job, End Job, and Switch Primary Job Business Processes.

By the end of this course you will be able to understand that difference, appropriate use, and how to initiate the following business processes:

  • Add Job
  • End Job
  • Switch Primary Job 
  • Understand sporadic and additional employment concepts and initiate the appropriate business process based on the circumstances

Multiple Jobs/Additional Work Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive
  • Academic Executive
  • Academic Partner

Workday Nonemployee & Contingent Worker ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This Workday course is designed for those who are new to Workday or anyone who initiate hires and manage onboarding for new workers at UT.  In this course, you will learn:

  • Hire Business Process Overview for Nonemployees
  • Contract Contingent Workers Business Process Overview for Contingent Workers
  • Process Initiation for Hire Nonemployee and Contract Contingent Worker
  • Approval Process for Hire Nonemployee and Contract Contingent Worker
  • Lifecycle Changes for Nonemployee and Contingent Workers
  • Business Processes Overview of Lifecycle Changes for Nonemployee and Contingent Worker
  • Initiate Business Processes for Nonemployee and Contingent Worker Lifecycle Changes
  • Terminate Nonemployee and Contingent Workers
  • Workday Training and Help Resources

By the end of this course you will be able:

  • Differentiate between Nonemployee and Contingent Worker
  • Initiate Hire BP for Nonemployee Employee
  • Contract Contingent Worker BP
  • Initiate Job Changes for Nonemployee and Contingent Workers
  • Terminate Nonemployee and Contingent Worker
  • Understand Routing and Approval processes for all Nonemployee and Contingent Worker Business Processes

Nonemployee & Contingent Worker Security Role Requirements:  At least one of the following Workday security roles must be assigned PRIOR to enrollment in this course. 

  • HR Partner
  • HR Executive
  • HR Associate
  • HR Assistant
  • Academic HR Partner
  • Academic HR Executive

Workday Candidate Management ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This instructor-led training course teaches the basics of Workday’s recruiting process of candidate management. Learn the different stages of the recruitment process that all candidates must pass. Learn how to decline a candidate or, ultimately, hire the finalist. 

By the end of this course, you will be able to:

  • Manage candidates through the candidate management processes including review, assess, screen, schedule interview, record reference check, move to offer, and ready for hire
  • Disposition and communicate with candidates
  • General troubleshooting of the candidate management process
  • Best practices

Candidate Management Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Recruiter

Workday Costing (Basics) ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the first class in the training series for Cost Center Managers. 

This class will provide the foundational information to understand the role of a Cost Center Manager (CCM) and be able to complete work in Workday.  This will provide tools to initiate business processes and understand how the HR actions intersect with financials.

Costing Course Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

Workday Costing (Advanced) ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

​Recommended – Workday Costing (Basics)

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the second class in the training series for Cost Center Managers. This class will build upon the information from the Basics course. This section will introduce the concepts of how Workday and DEFINE intersect along with other beyond-the-basics understandings.

Costing Course Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

Workday Job Costing Tool ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the third class in the training series for Cost Center Managers and is designed to teach users how to effectively utilize the Job Costing Tool in order to accurately enter Costing Allocation information in Workday.  Participants will be given scenarios to practice using the Job Costing Tool and are encouraged to bring specific examples from their unit to work on in class.

By the end of this course, you will:

  • Understand the Job Costing Tool is used
  • Use the Job Costing Tool to determine percentages for costing allocations

Costing Course Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager 
  • HR Roles

Workday Costing Approval ILT

View Schedule and Register on UTLearn

Prerequisite - Workday Fundamentals

Recommended – Workday Costing (Basis) and Workday Costing (Advanced)

(Exemptions granted for those who previously attended Workday training prior to January 2020)

This class is the fourth class in the training series for Cost Center Managers and is designed to teach approvers what to look for when approving Business Processes initiated by HR roles

By the end of this course, you will:

  • Understand of what to look for when approving Workday Costing Business Processes
  • Troubleshoot costing issues in Workday

Costing Course Role Requirements:  The following Workday security role must be assigned PRIOR to enrollment in this course. 

  • Cost Center Manager

View the complete list of upcoming Instructor Led Training (ILT) Events