Employee Resources

This page contains links to self-service training, guidance, and other resources for all UT Employees, including Student Workers and Faculty.

Self-Service Training and Guidance

Key:  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Time Entry (Timesheets)

Find more time entry information on the Timesheet Guidance and FAQs page.

Overview

• Enter Time - WPO

Overview of entering time on timesheets and related terminology.

• Ingreso de Horas - WPO

Este resumen acerca del Proceso de Workday describe consejos, trucos, claves y campos requeridos que necesitas para ingresar la hora en Workday.

Exempt Employee (not eligible for overtime)

• Enter Time for Exempt Employees - WIG

Steps to enter time on one’s Workday timesheet. 

• Ingreso de Horas para Empleados Exentos - WIG

Los empleados exentos ingresan las horas totales trabajadas en su hoja de Workday. Usa este procedimiento para ingresar las horas totales trabajadas cada día para una semana laboral (si eres un empleado exento). Las ausencias también se pueden registrar en la página de Ingresa la hora. Iniciador(es):Empleado individual

• Enter Time for Multiple Jobs - Exempt Employees - WIG

Steps to enter time if one has multiple jobs in Workday when the Primary job is Exempt.

• Correct Reported Time for Employees - WIG

Steps to correct one’s reported time. 

Non-Exempt Employee (eligible for overtime)

• Enter Time for Non-Exempt Employees - WIG

Steps to enter time on one’s Workday timesheet.

• Ingreso de Horas para Empleados No Exentos - WIG

Ingresa la hora de entrada y de salida para registrar las horas trabajadas si eres un empleado no exento. Las ausencias también se pueden registrar en la página de Ingresa la hora. Iniciador (es): Empleado individual

• Enter Time for Multiple Jobs - Non-Exempt Employees - WIG

Steps to enter time if one has multiple jobs in Workday when the Primary job is Non-Exempt.

Part-Time Workers

• Enter Time: Part-Time Employee Guidance - WPO

Overview and guide for holiday and non-holiday time entry for part-time, benefits eligible employees.

Shift Differential & On-Call Pay

• Review Shift Differentials and On-Call Pay - WPO

Overview of how Shift Differential Pay and On-Call Pay are managed in Workday.

Absence

Overview

• Request & Enter Absence - WPO

Overview of Absences in Workday including differences between Time Off absences and Leaves of Absence.  Covers using Request Absence functionality for both types of absences and how to return an employee from a Leave of Absence.

Request Absence

• Request Absence - Time Off - WIG

Steps to request an absence in Workday using Time Off (not Leave of Absence).

• Request Absence for FMLA - WIG

Steps to request an FMLA absence in Workday using Time Off (not Leave of Absence).

• Correct or Cancel Time Off for Employees - WIG

Steps to correct or cancel  previously submitted Time Off.

Faculty Sick Leave Reporting

Like all regular UT employees, benefits-eligible faculty members earn sick leave entitlement beginning on the first date of their payroll appointment period at the university. In Workday, eligible faculty will electronically report any leave that is taken. Faculty are not required to report time worked. In Workday, Certain security roles have the ability to initiate leave taken on behalf of a faculty member. Check with your department to learn when and how this may occur in your unit. If you have questions about Academic HR Policy, contact Academic Personnel Services (evpp-aps@utexas.edu) for assistance.

• View the eLearning guide for Faculty to Request Sick Leave in Workday
• Learn how to locate leave balances on your payslip in the Understanding Your Payslip Workday Process Overview
• NOTE – Graduate Research Assistants, Teaching Assistants, and Assistant Instructors do not report time worked or leave taken

View Employee Benefits

• Benefits Overview - WPO
• View Benefits Dashboard - WIG

Payroll

• Understanding Your Payslip - WPO
• Payment Elections (Direct Deposit) – WIG 
• Elecciones de Pago  (Depósito Directo) - WIG
• If you need help accessing your W2 or 1095-C tax forms, visit the Tax Forms page.
• If you have questions about you your paycheck, contact Payroll Services.

New Employee Onboarding

• Complete I-9 Form- Section 1 - WIG

Steps for Employees to complete onboarding Employment Eligibility Verification Form I-9 Section 1.

• New Hire - Complete Onboarding - WIG

View/Update Personal Information in Workday

• Enter Career Information - WIG
  Steps to add personal information in the Career section on your profile including education, certifications, and job history.
   
• Edit Government IDs - WIG
  Steps to add, update, or view your Social Security Number (SSN) or other government issued identification.
   
• Change Preferences - WIG
  Steps to change your preferred display language in Workday. 
   
• Add/Update Personal Information - WIG
  Steps to add or update personal information including contact information including work/home contact information, emergency contacts, profile photo, legal and preferred name, gender, date of birth, race/ethnicity, citizenship status, pronouns, military service, veteran status, disability self-identification status, information in UT directory, and campus mail code.
  • Update Pronouns in Workday - askUS Knowledge Base
  • Adding Phonetic Name Pronunciations in Workday - askUS Knowledge Base
     
• Find and Apply for a Job (for Current UT Employees) - WIG
   
• View Service Dates - WPO

Flexible Work Arrangements (FWA)

•  Request, View, and End Flexible Work Arrangement (FWA) - WIG

Information to assist employees with requesting and managing their FWA(s) in Workday. For more information, visit the Flexible Work Arrangements (FWA) page on the HR website.

Performance Appraisals

Visit the Performance Appraisals training page for additional training materials for managers and HR pros. For information on performance appraisal policy, procedures, and best practices, please see the HR Performance Appraisals page. 

• Performance Reviews for Employees – Video (UTLearn)

Video demonstration of the process in Workday that employees will use to complete their performance appraisal. Note: The video references a final Manager Acknowledgement step.  That step has been removed.

• Employee Performance Appraisals -WPO

Overview of the performance appraisal process for HR Roles, Managers, and Employees.

• Complete Self Evaluation: Comprehensive Annual Review - WIG

Steps for employees to complete the Self Evaluation step of the process for the Comprehensive Annual Review template.

• Complete Staff Evaluation: Condensed Annual Review - WIG

Steps for employees to complete the Self Evaluation step for the Condensed Annual Review template.

Additional Resources for Student Workers

The self-service resources listed on this page are intended to supplement information found on the following websites. We encourage Student Workers to check with their hiring department for any specific policies or procedures they need to follow.

• HR Student Employment
• Graduate Student Employment
• Work Study and Other Financial Aid
• Hire a Longhorn