Mass Process Guidance

Mass processes in Workday provide a way to handle cyclical business processes through a mass upload to Workday. For more information on each of these processes, please see the information below listed by business process. Schedules and important dates are listed in the guidance for each mass process. To view a list of all upcoming mass process events by date, please see the Mass Process events calendar.

Self-Service Mass Processing

Self-service mass processes are always on and available for use by CSUs as needed.

Mass Transaction Submission System (MTSS)

The Mass Transaction Submission System (MTSS) provides the ability to perform mass Hires and Add Additional Jobs through an interface outside of Workday at any time of the year. This system is an alternative to processing student Hires and Add Jobs manually within Workday.

Mass Transaction Submission System (MTSS) Guidance

Recurring Mass Processing

Recurring mass processing occurs on a set schedule in support of timely payroll processing and HR policy compliance. 

Monthly Mass End Additional Job / Termination Process

The monthly Mass End Additional Job/Termination process will run for all fixed-term employees and non-employees positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be equal to the End Employment Date on the position.  In addition, if there is an Academic Appointment associated with the position, it will be ended.

Monthly Mass End Additional Job / Termination Process Guidance 

Prior Period Mass Advance of Time

At the end of each month, time entry for the month that is 3 months earlier will be locked. Once a period locks, only Timekeepers and Central HR will be able to enter or adjust time in the locked period. The Prior Period Mass Advance of Time to the Timekeeper runs at least one week before the last day of the month when the prior period lock happens.

Prior Period Mass Advance of Time Guidance 

Semi-Monthly Mass Advance of Hourly Time

The semi-monthly Mass Advance of Hourly Time to the Timekeeper will run at 3 p.m. on the semi-monthly payroll deadline to give Timekeepers until the 5 p.m. payroll deadline to approve. All time recorded on hourly positions within the mass advance period that is awaiting manager approval will be advanced to the Timekeeper.

Semi-Monthly Mass Advance of Hourly Time Guidance

Cyclical Mass Processing

Cyclical Mass Processing occurs at the beginning of each semester and provides CSUs an efficient way to process a mass number of transactions through a mass upload to Workday. Each type of cyclical mass process has its own associated process and timeline.

Mass End Employment Date Extension Process

This process is for extending the end employment date for workers in the designated populations.

Mass End Employment Date Extension Process Guidance

Non-Tenure Track Faculty Mass Transactions

Non-Tenure Track (NTT) Faculty Mass Process will assist offices that manage NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions prior to the start of the fall semester.

Non-Tenure Track Faculty Mass Transactions Guidance

Performance Appraisal Mass Transaction Process

The Performance Appraisal Mass Transaction Process uploads Performance Rating and Completion Dates into Workday for those CSUs that did not complete performance appraisals in Workday.

Performance Appraisal Mass Transaction Process Guidance