Preparing for Spring 2022

Overview

This page contains links to guidance and resources to assist departments as they prepare for Spring 2022. We will update this page as new information and materials become available.

Mass Processes for Spring

Non-Tenure Track Faculty Mass Transactions

Non-Tenure Track (NTT) Faculty Mass Process will assist offices that manage NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions prior to the start of the spring semester. The submission window will run from Monday, November 29 to Friday, December 10, at 5 p.m. 

Mass Extension Process

The Mass End Employment Date Extension Process will run from Monday, November 29, 2021,  to Friday, January 14, 2022, at noon. Remember, the Mass Extension Process now includes nonemployees. In addition to extending the end employment date, this process can also update Scheduled Weekly Hours, Business Title, and Position Title.

Monthly Mass End Additional Job / Termination Process

The Monthly Mass End Additional Job/Termination process runs for all fixed-term employees and nonemployees positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be equal to the End Employment Date on the position. In addition, if there is an Academic Appointment associated with the position, it will be ended.

Semi-Monthly Mass Advance of Hourly Time

The Semi-Monthly Mass Advance of Hourly Time advances unapproved time for hourly workers to the Timekeeper to ensure that time is approved before the 5 p.m. payroll deadline.

    Academic Employment

    Academic Dashboard

    The Academic Employment dashboard assists staff supporting academic employment with processing, reporting, analysis, and other resources. Learn more

    Visit the Academic Employment training page for additional guidance and resources.

    Student Employment

    Reminder: Use Change Job to Extend Positions

    Use Change Job to complete any necessary extensions for positions ending on or before January 15, 2022. Extending positions expected to continue into the next semester early helps workers avoid any adverse effects and the potential to needing to request a rescind later. For more information, continue reading Avoid potential issues by using Change Job to extend positions

    Student Business Process Matrix

    Refer to the Student Business Process Matrix to determine which business process (Hire, Add Job, Change Job, MTSS, or Mass Extend) to use for students.

    Visit the Student Employment training page for additional guidance and resources.

    Mass Transaction Submission System (MTSS)

    The Mass Transaction Submission System (MTSS) streamlines performing student Hires and Add Additional Jobs in Workday. The new service allows HR Partners and HR Executives to upload, gain approval, and submit their student hires directly without needing to submit spreadsheets. For more information, visit the MTSS help page.

    Job Costing

    Job Costing Tool and Example Files

    Visit the Job Costing training page for additional guidance and resources.

    Onboarding and Completing the Form I-9

    All new employees will be required to complete Onboarding within Workday; required processes will be available before the 1st day of employment and after the 1st day. Part of the Onboarding process will include completing certain sections of the I-9 within Workday when applicable.

    Onboarding Dashboard – An updated UT Onboarding dashboard is available in Workday. The update adds tabs for Job Family Groups, including Terminated workers. The Workday report Outstanding Onboarding Tasks - RPT0352 also includes several related updates. Learn more

    askUS Training

    Instructor-Led Training (ILT) Schedule for Spring 2022 – View the complete ILT course schedule for fall on the Upcoming Instructor-Led Training (ILT) events list.

    Reporting Resources

    Helpful Reports for the Spring Semester is an annotated list of reports that may be helpful for offices preparing for spring semester employment transactions.

    Additional Reporting Resources

    Important Dates

    Date Description
    November 29, 2021 Start of Mass End Employment Date Extend submission window
    November 29, 2021 Start of NTT Mass Transaction submission window
    December 1, 2021 Earliest effective date (Add Job, Hire, or Change Job) for all Spring 2022 Semester non-Work-Study undergraduate and non-academic positions
    December 8, 2021, at noon CSU Transaction Processing Deadline for December Mass Termination Process
    December 10, 2021 December Mass End Additional Job / Termination Process Run Date
    December 10, 2021, at 5 p.m. CSU Deadline for Submitting NTT Mass Transaction Spreadsheets
    January 1, 2022 Earliest effective date (Add Job, Hire, or Change Job) for all 2022 Spring Semester Work-Study positions
    January 5, 2022, at noon CSU Transaction Processing Deadline for January Mass Termination Process
    January 5-12, 2022 Data from NTT renew, inactivate and reactivate spreadsheets loaded into Workday.
    January 7, 2022 January Mass End Additional Job / Termination Process Run Date
    January 14, 2022, at noon End of Mass End Employment Date Extend submission window
    January 16, 2022 Effective date for 2022 Spring Semester Benefits-Eligible Graduate Academic positions (Add Job, Hire, Change Job). For benefits-eligible positions, Workday assignments must have an End Employment Date on or after 5/31/2022 and a Graduate Academic Student Benefits Eligible Employee Type.
    January 18, 2022 Spring semester first day of class
    January 18, 2022, at 3 p.m. January 1st Semi-Monthly Mass Advance of Time
    January 18, 2022 January 1st Semi-Monthly Payroll Deadline
    January 19, 2022, at noon CSU Transaction Processing Deadline for Frist January AGS Mass Termination Process
    January 21, 2022 First January AGS Mass End Additional Job / Termination Process Run Date
    January 21, 2022 January Monthly Payroll Deadline
    January 21, 2022, at 5 p.m. Tuition payment deadline for undergraduate, graduate, and law students
    January 28, 2022, at noon CSU Transaction Processing Deadline for Second January AGS Mass Termination Process
    January 31, 2022, at 5 p.m. Deadline for international student employees to waive the Student Health Insurance Plan (SHIP)
    February 1, 2022 Second January AGS Mass End Additional Job / Termination Process Run Date
    February 2, 2022 Spring 12th class day (official enrollment count)
    February 2, 2022, at 3 p.m. January 2nd Semi-Monthly Mass Advance of Time
    February 2, 2022 January 2nd Semi-Monthly Payroll Deadline
    February 9, 2022, at noon CSU Transaction Processing Deadline for February Mass Termination Process
    February 11, 2022 February Mass End Additional Job / Termination Process Run Date

    Additional Calendar Resources