Academic Employment

 

Materials on the core business processes related to academic employment.

Key:  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Overview

Academic Job Family Groups & Business Process Routing – WPO

Detailed information of event routing for faculty and academic jobs.

Academic Worker Life Cycle Flow

Visual representations of the employment lifecycle for academic jobs, i.e. Hire, Employment, and Separation.

 

Hire

Create Job Requisition for Faculty – WIG

Prerequisite step guidance to hiring faculty via PAR.

Academic: Hire Faculty – WPO

Key concepts and information for hiring faculty.

Hire Academic Staff – WPO

Key concepts, required fields, and tips for hiring Academic staff, i.e. non-faculty jobs within the Academic Job Family Group.

Hire Academic Staff – WIG

Steps for hiring Academic staff i.e. non-faculty jobs within the Academic Job Family Group.

Changes During Employment

Change Job – WPO

Process used to change one or more attributes of a job. Examples include transfers, extensions, and reclassifications. The process is initiated by the Start Job Change or Request Transfer tasks.

Start Job Change – WIG

Steps to use the Start Job Change task. Process is used to transfer, extend or reclassify positions among other changes to the job.

Non-Tenure Track

Manage Non-Tenure Track Faculty – WPO

Key concepts and information to manage Non-Tenure Track (NTT) faculty.

Maintain Non-Tenure Track Faculty Contracts – WIG

Steps to manage contracts for faculty jobs in both the Faculty Non-Tenure Track (9 Month) and Faculty Non-Tenure Track (12 Month) job families.

Inactivate Non-Tenure Track Faculty – WIG

Steps to inactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Reactivate Non-Tenure Track Faculty – WIG

Steps to reactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Renew Non-Tenure Track Faculty – WIG

Steps to renew faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.

Academic Appointments

Academic Appointments – WPO

Academic Appointments include academic identifiers, track type categories, track types, and academic ranks.

Add Academic Appointment – WIG

Steps to add an academic appointment for Courtesy Faculty or Academic Affiliates.

Update Academic Appointment – WIG

Steps to update academic appointments for Courtesy Faculty or Academic Affiliates.

End Academic Appointment – WIG

Steps to end academic appointments for Courtesy Faculty or Academic Affiliates.

Add or Update Privileges for an Academic Affiliate – WIG

Add or update privileges to allow public network access, building access, official visitor privileges or full privileges.

Mass Processes

Non-Tenure Track Faculty Mass Transactions Guidance

Guidance for the mass transactions processes on which reports to use to reactivate, inactivate, and renew Faculty Non-Tenure Track (9 Month).

 

Multiple Jobs

Add Additional Job for Academic Staff – WIG

For Academic Administrative and Professional jobs (non-faculty).

Add Additional Job for Faculty Associate – WIG

For adding Faculty Associate jobs for faculty additional employment activities.

Primary Jobs – WPO

Guidance for correctly designating the Primary Job for workers with multiple jobs.

Switch Primary Job for Faculty and Academic Staff – WIG

Steps for switching the primary job for faculty and academic staff.

End Job for Faculty and Academic Staff – WIG

Steps for ending an additional job for faculty and academic staff.

Additional Employment

See the Additional and Sporadic Employment Page

Termination

Academic: Terminate Faculty – WPO

Guidance for terminating faculty positions.

Termination – WIG

Steps for terminating employees whether voluntary or involuntary.

Complete Termination Questionnaire for Faculty – WIG

Steps to complete questionnaire which triggers as part of the termination process for faculty.

Summer Guidance

Faculty Summer Jobs – Workday Process Overvie

Creating and maintaining summer jobs for faculty working during the summer.  

CSU Faculty Summer Jobs Initiator and Approver Checklist

For Add Job business process initiators or approvers to ensure all information is entered properly.

Faculty Summer Job Scenario Matrix

The most common summer job scenarios and required steps. 

Job Costing and Insurance for Summer

The Faculty Summer Job Costing Tool and Overview are available on the Job Costing training page. 

For updated summer insurance information see the Summer Coverage for Faculty page by Human Resources.