Materials on the core business processes related to academic employment.
Key: WIG - Workday Instructional Guide WPO - Workday Process Overview
Detailed information of event routing for faculty and academic jobs.
Visual representations of the employment lifecycle for academic jobs, i.e. Hire, Employment, and Separation.
Prerequisite step guidance to hiring faculty via PAR.
Academic: Hire Faculty – WPO
Key concepts and information for hiring faculty.
Hire Academic Staff – WPO
Key concepts, required fields, and tips for hiring Academic staff, i.e. non-faculty jobs within the Academic Job Family Group.
Hire Academic Staff – WIG
Steps for hiring Academic staff i.e. non-faculty jobs within the Academic Job Family Group.
Changes During Employment
Change Job – WPO
Process used to change one or more attributes of a job. Examples include transfers, extensions, and reclassifications. The process is initiated by the Start Job Change or Request Transfer tasks.
Start Job Change – WIG
Steps to use the Start Job Change task. Process is used to transfer, extend or reclassify positions among other changes to the job.
Key concepts and information to manage Non-Tenure Track (NTT) faculty.
Steps to manage contracts for faculty jobs in both the Faculty Non-Tenure Track (9 Month) and Faculty Non-Tenure Track (12 Month) job families.
Steps to inactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.
Steps to reactivate faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.
Steps to renew faculty jobs in only the Faculty Non-Tenure Track (9 Month) job family.
Academic Appointments – WPO
Academic Appointments include academic identifiers, track type categories, track types, and academic ranks.
Add Academic Appointment – WIG
Steps to add an academic appointment for Courtesy Faculty or Academic Affiliates.
Steps to update academic appointments for Courtesy Faculty or Academic Affiliates.
End Academic Appointment – WIG
Steps to end academic appointments for Courtesy Faculty or Academic Affiliates.
Add or update privileges to allow public network access, building access, official visitor privileges or full privileges.
Guidance for the mass transactions processes on which reports to use to reactivate, inactivate, and renew Faculty Non-Tenure Track (9 Month).
For Academic Administrative and Professional jobs (non-faculty).
For adding Faculty Associate jobs for faculty additional employment activities.
Primary Jobs – WPO
Guidance for correctly designating the Primary Job for workers with multiple jobs.
Steps for switching the primary job for faculty and academic staff.
Steps for ending an additional job for faculty and academic staff.
Guidance for terminating faculty positions.
Termination – WIG
Steps for terminating employees whether voluntary or involuntary.
Steps to complete questionnaire which triggers as part of the termination process for faculty.
Creating and maintaining summer jobs for faculty working during the summer.
For Add Job business process initiators or approvers to ensure all information is entered properly.
The most common summer job scenarios and required steps.
Job Costing and Insurance for Summer
The Faculty Summer Job Costing Tool and Overview are available on the Job Costing training page.
For updated summer insurance information see the Summer Coverage for Faculty page by Human Resources.