News from askUS - September 15, 2021

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In This Issue:

  • Important Dates and Deadlines
  • What’s New in the Workday Fall Update?
  • Recent Workday Updates
  • Financial Reporting Resources To Save and Share
  • Answers to Common Questions Recently Received by askUS Support
  • Training Opportunities – Self-Paced or Instructor-Led
  • askUS Release Notes

Important Dates and Deadlines

Thursday, September 17, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 9/1/21 - 9/15/21.

Thursday, September 23, 2021, at 1 p.m. – Prior Period Mass Advance of Time for the June 2021 time entry lock which occurs on September 30.

Monday, October 4, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 9/16/21 - 9/30/21.

Wednesday, October 6, 2021, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs October 8


What’s New in the Workday Fall Update?

The Workday Fall Update for 2021 includes changes and improvements to several areas, including recruiting, staffing, time & absence, and improved search functionality. Several user experience updates included in the release seek to improve focus and accessibility. For more information and screenshots covering all changes included in the update, continue reading What’s New in Workday?


Recent Workday Updates

The UT Staff Jobs Website for External Applicants recently received an updated look and feel along with enhanced search capabilities and job posting review. The site now includes a progress bar to help applicants track where they are in the application process.

An updated Workday Benefits Dashboard, available to employees on their Workday homepage, includes information about their retirement plans, insurance premium calendar, and current benefit annual rate. The dashboard also includes direct links to benefits-related Workday tasks and external resources.

To see more updates for UT's HR/Payroll and Financial systems, visit askUS Release Notes.


Financial Reporting Resources To Save and Share

To assist those in financial roles across campus find the reports they need, here are the top 3 financial reporting resources to save and share.

  1. Financial Reports Landing Page – Contains links to Salary & Payroll reports, such as Allocation Details, and General Accounting Reports, including the Detailed Account Balances (GB2) report.
  2. Financial Transaction Guidance – Links to financial reports guidance documentation.
  3. Workday Job Costing Dashboard – Cost Center Managers can add the Job Costing dashboard to their Workday homepage for quick access to reports, guidance, and other resources.

Looking for Workday reporting resources? Check out the Workday Reporting page or download the Searchable Campus Reports List.


Answers to Common Questions Recently Received by askUS Support

One of our fall hires never started. How do we handle ending their job?

You can take action to resolve this situation by following the No Call/Never Worked – Workday Instructional Guide (WIG). For more information, continue reading Using "No Call/No Show" Reason for Termination.

Can I manage Manual Signature Authority through Electronic Office Management (EOM)?
Departments manage electronic and manual signature authority through different methods due to each controlling specific levels of authorization. You can manage electronic signature authority through the EOM but should contact the Signature Desk to perform manual signature authority changes. To learn more, continue reading Electronic vs. Manual Signature Authority.

Can I update a new worker’s scheduled weekly hours after their start date without rescinding their original hire?

Yes! In Workday, you can initiate a Change Job using the same effective date as the position start date. To learn more, continue reading Change Job, Effective Dates, and Start Dates.

Where can I see all employees paid on an account and the allocation amounts for each employee?

When viewed by account (using the Show For selector), the Allocation Details website will display all the employees paid on the provided account and the allocation amounts for each employee. Along with active, future, and expired allocations, you can also include no pay and canceled allocations by adding them via the Include Status dropdown menu. To learn more, refer to the Allocation Details Training Resources page.

You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.


Training Opportunities – Self-Paced or Instructor-Led

askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current offerings include Workday FundamentalsWorkday for Security Partners, and Financial Fundamentals.

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.

For a complete schedule of courses, visit the Upcoming Instructor-Led Training (ILT) events list.


askUS Release Notes

The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guidePlease subscribe to Release Notes using only your UT email address. 

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Sept. 14, 2021