In This Issue:
- Important Dates and Deadlines
- EPSL Guidance updated to Support new ARPA Paid Leave
- Don’t Let Employee No-Shows Become Retro Nightmares
- Workday Work Authorization Report Update
- Answers to Common Questions Recently Received by askUS Support
- ICYMI – Prepare for Summer Employment
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, May 31, 2021, at 10 p.m. – Prior Period Time Entry Lock for February 2021.
Wednesday, June 2, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 5/16/21 - 5/31/21.
Monday, June 7, 2021 – May 2021 Close (Accounting)
Wednesday, June 9, 2021, at noon – Student Mass End Employment Date Extension Process submission window closes for summer 2021.
Wednesday, June 9, 2021, at noon – CSU Transaction Processing Deadline for the Monthly Mass End Additional Job / Termination Process.
Friday, June 11, 2021 – Monthly Mass End Additional Job / Termination Process runs for June.
Emergency Paid Sick Leave (EPSL) Guidance updated to Support new ARPA Paid Leave
The EPSL Guidance that supports the American Rescue Plan Act (ARPA) Paid Leave policy published by Human Resources has been updated. Timekeepers and Absence Partners will find links to the guidance and additional EPSL training materials on the Time & Absence training page.
Don’t Let Employee No-Shows Become Retro Nightmares
Often Workday can accommodate retroactive changes easily. Other times retroactive changes are difficult. One of the biggest obstacles to accommodating retroactive changes is the impact of payroll completion. A completed payroll period impedes our ability to rescind hiring transactions when an employee is a no-show. To learn more, continue reading Don’t Let Employee No-Shows Become Retro Nightmares.
Workday Work Authorization Report Update
The Workday report All Workers with Work Authorization Expiration Dates - RPT0828 is now available for all I-9 Partners to run on an ad-hoc basis. Previously, Workday delivered the report to I-9 Partners via Excel file and was unavailable to run outside a set schedule. The report allows CSUs to track and manage workers with Work Authorization Expiration dates on any of their I-9 documentation.
Answers to Common Questions Recently Received by askUS Support
Who can authorize a Signature Desk request form?
The Signature Desk team in askUS Support handles various DEFINE and Electronic Office Management System (EOM) requests via Signature Desk request forms. To find which signature is valid for the form you are using, check the instructions in the signature section of the form you receive in your email after submitting the initial request. For more information, continue reading Which Signatures Do I Need for Signature Desk Request Forms?
Why do VP5 documents have different final approval routing?
VP5 travel reimbursement documents paying less than $200 from local funds will final approve at the department or dean level. VP5 documents on State Funds for any amount route to 5100PAY for final approval along with documents of $200 or more on local funds. Learn more.
Why can't I run the DEFINE NVP command Inventory report?
Inventory Services removed the NVP command from DEFINE. If you are authorized for the NV1 command in DEFINE, you can access the report through the FRMS Departmental Inventory Portal. For further assistance, contact INVgeneral@austin.utexas.edu.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
ICYMI – Prepare for Summer Employment
The Preparing for Summer 2021 webpage contains important HR and Payroll-related dates and resources to assist departments in preparing for the upcoming summer sessions. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current offerings include Workday Fundamentals and Workday for Security Partners.
Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.
- June 2 (1-3 p.m.) – Workday Hire and Onboarding
- June-July – Instructor Led-Training (ILT) Summer Break
- August 4 (1-3 p.m.) – Workday Hire and Onboarding
View the complete ILT schedule.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guide.