This page contains links to guidance and resources to assist departments as they prepare for Summer 2021. We will update this page as new information and materials become available.
Student Mass Extension Process
The Student Mass End Employment Date Extension Process will run from April 30, 2021- June 9, 2021, at noon for Hourly and Salaried Student positions. In addition to extending the end employment date, changes to Scheduled Weekly Hours, Business Title, and Position Title can also be made through this process. See guidance for information about creating anchor jobs.
Mass Transaction Submission System (MTSS)
The Mass Transaction Submission System (MTSS) streamlines performing student Hires and Add Additional Jobs in Workday. The new service allows HR Partners and HR Executives to upload, gain approval, and submit their student hires directly without needing to submit spreadsheets. For more information, visit the MTSS help page.
Monthly Mass End Additional Job / Termination Process
The Monthly Mass End Additional Job/Termination process runs for all fixed-term employees and non-employees positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be equal to the End Employment Date on the position. In addition, if there is an Academic Appointment associated with the position, it will be ended.
Semi-Monthly Mass Advance of Hourly Time
The Semi-Monthly Mass Advance of Hourly Time advances unapproved time for hourly workers to the Timekeeper to ensure that time is approved before the 5 p.m. payroll deadline.
A reimagined Academic Employment dashboard is now available in Workday. The goal of the new dashboard is to assist staff supporting academic employment with processing, reporting, and other analytical needs. The dashboard organizes information into subject tabs containing Workday matrix reports, standard reports, askUS training resources, and links to additional resources outside Workday. For more information, continue reading Academic Employment Dashboard Now Available in Workday.
NEW – 2021 Summer Semester Guidance for Student Employment – Please use this reference as you prepare for the transition to summer student employment.
Updated Summer Insurance Guidance
Student Business Process Matrix
Refer to the Student Business Process Matrix to determine which business process (Hire, Add Job, Change Job, MTSS, or Mass Extend) to use for students.
Visit the Student Employment training page for additional guidance and resources.
- Faculty Summer Job Costing Tool
- Faculty Summer Job Costing Tool Overview provides guidance and examples for working with the Faculty Summer Job Costing Tool.
Visit the Job Costing training page for additional guidance and resources.
All new employees will be required to complete Onboarding within Workday; required processes will be available before the 1st day of employment and after the 1st day. Part of the Onboarding process will include completing certain sections of the I-9 within Workday when applicable.
- Onboarding Workday Process Overview
- Auditing I-9s in Workday (WPO)
- Human Resources I-9 Document Matrix
- Human Resources I-9 and E-Verify Resources
- Human Resources List of Acceptable Documents for the I-9 Process
Visit the Form I-9 training page for additional guidance and resources.
- Workday Reporting Resources
- Searchable Campus Reports List
- Workday Financial Transaction Guidance
- Financial Reports
|April 30, 2021||Start of Student Mass End Employment Date Extend submission window|
|May 5, 2021||CSU Transaction Processing Deadline for May Mass Termination Process|
|May 7, 2021||May Mass End Additional Job / Termination Process Run Date|
|June 3, 2021||Summer classes begin for first-term, nine-week and whole-session|
|June 9, 2021||CSU Transaction Processing Deadline for June Mass Termination Process|
|June 9, 2021, at noon||End of Student Mass End Employment Date Extend submission window|
|June 11, 2021||June Mass End Additional Job / Termination Process Run Date|
|July 7, 2021||CSU Transaction Processing Deadline for July Mass Termination Process|
|July 9, 2021||July Mass End Additional Job / Termination Process Run Date|
|July 12, 2021||Summer classes begin for second-term|
|August 4, 2021||CSU Transaction Processing Deadline for August Mass Termination Process|
|August 6. 2021||August Mass End Additional Job / Termination Process Run Date|
|August 25, 2021||Fall classes begin|
|September 8, 2021||CSU Transaction Processing Deadline for September Mass Termination Process|
|September 10, 2021||September Mass End Additional Job / Termination Process Run Date|