Preparing for Summer 2021

Overview

This page contains links to guidance and resources to assist departments as they prepare for Summer 2021. We will update this page as new information and materials become available.

Mass Processes for Summer

Student Mass Extension Process

The Student Mass End Employment Date Extension Process will run from April 30, 2021- June 9, 2021, at noon for Hourly and Salaried Student positions. In addition to extending the end employment date, changes to Scheduled Weekly Hours, Business Title, and Position Title can also be made through this process. See guidance for information about creating anchor jobs.

Mass Transaction Submission System (MTSS)

The Mass Transaction Submission System (MTSS) streamlines performing student Hires and Add Additional Jobs in Workday. The new service allows HR Partners and HR Executives to upload, gain approval, and submit their student hires directly without needing to submit spreadsheets. For more information, visit the MTSS help page.

Monthly Mass End Additional Job / Termination Process

The Monthly Mass End Additional Job/Termination process runs for all fixed-term employees and non-employees positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be equal to the End Employment Date on the position. In addition, if there is an Academic Appointment associated with the position, it will be ended.

Semi-Monthly Mass Advance of Hourly Time

The Semi-Monthly Mass Advance of Hourly Time advances unapproved time for hourly workers to the Timekeeper to ensure that time is approved before the 5 p.m. payroll deadline.

Academic Employment

Academic Dashboard

A reimagined Academic Employment dashboard is now available in Workday. The goal of the new dashboard is to assist staff supporting academic employment with processing, reporting, and other analytical needs. The dashboard organizes information into subject tabs containing Workday matrix reports, standard reports, askUS training resources, and links to additional resources outside Workday. For more information, continue reading Academic Employment Dashboard Now Available in Workday.

Visit the Academic Employment training page for additional guidance and resources, including Summer Guidance for Faculty.

Student Employment

NEW – 2021 Summer Semester Guidance for Student Employment – Please use this reference as you prepare for the transition to summer student employment.

Updated Summer Insurance Guidance

For updated summer insurance information see the Academic Graduate Students and Graduate Student Fellows pages by Human Resources.

Student Business Process Matrix

Refer to the Student Business Process Matrix to determine which business process (Hire, Add Job, Change Job, MTSS, or Mass Extend) to use for students.

Visit the Student Employment training page for additional guidance and resources.

Job Costing

Visit the Job Costing training page for additional guidance and resources.

Onboarding and Completing the Form I-9

All new employees will be required to complete Onboarding within Workday; required processes will be available before the 1st day of employment and after the 1st day. Part of the Onboarding process will include completing certain sections of the I-9 within Workday when applicable.

Visit the Form I-9 training page for additional guidance and resources.

Reporting Resources

askUS Training

Instructor-Led Training (ILT) courses require registration via UTLearn and meet via Zoom video conferencing. View the schedule of upcoming courses..

askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current courses include Workday Fundamentals and Workday for Security Partners.

Important Dates

Date Description
April 30, 2021 Start of Student Mass End Employment Date Extend submission window
May 5, 2021 CSU Transaction Processing Deadline for May Mass Termination Process
May 7, 2021 May Mass End Additional Job / Termination Process Run Date
June 3, 2021 Summer classes begin for first-term, nine-week and whole-session
June 9, 2021 CSU Transaction Processing Deadline for June Mass Termination Process
June 9, 2021, at noon End of Student Mass End Employment Date Extend submission window
June 11, 2021 June Mass End Additional Job / Termination Process Run Date
July 7, 2021 CSU Transaction Processing Deadline for July Mass Termination Process
July 9, 2021 July Mass End Additional Job / Termination Process Run Date
July 12, 2021 Summer classes begin for second-term
August 4, 2021 CSU Transaction Processing Deadline for August Mass Termination Process
August 6. 2021 August Mass End Additional Job / Termination Process Run Date
August 25, 2021 Fall classes begin
September 8, 2021 CSU Transaction Processing Deadline for September Mass Termination Process
September 10, 2021 September Mass End Additional Job / Termination Process Run Date