In This Issue:
- Important Dates and Deadlines
- Preparing for Spring 2024
- Reminder: End-of-Year Payment Processing Deadlines
- askUS ServiceNow Provides a Convenient Service Experience
- askUS Training Retires Nonemployee & Contingent Worker ILT
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Thursday, December 18 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for December 1-15.
Wednesday, December 20 – Prior Period Mass Advance of Time for the September 2023 time-entry lock on December 31.
Friday, December 22 at noon – Last checks issued using local funds for 2023.
Tuesday, January 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for December 16-31.
Wednesday, January 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, January 5.
Friday, January 12 at noon – CSU Transaction Processing Deadline for First January AGS Mass Termination Process.
Wednesday, January 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for January 1-15.
Wednesday, January 24 – Prior Period Mass Advance of Time for the October 2023 time-entry lock on January 31.
Tuesday, January 30 at noon – CSU Transaction Processing Deadline for Second January AGS Mass Termination Process.
View all upcoming mass process dates and deadlines
Preparing for Spring 2024
The Preparing for Spring 2024 webpage contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming spring semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Spring Mass Extension Reminders
- The Mass End Employment Date Extension Process submission window will close at noon on Wednesday, January 10, 2024.
- Avoid potential issues by using Change Job to extend positions not included in the Mass Extension process.
- Extend AGS Employees Before the AGS Mass Termination Process CSU Deadline.
Reminder: End-of-Year Payment Processing Deadlines
Accounting and Financial Management (AFM) will process the last checks of 2023 using local funds at noon on Friday, December 22, 2023. For more information about End of Year deadlines, continue reading End of Year 2023 Payment Processing Deadlines in the askUS knowledge base.
askUS ServiceNow Provides a Convenient Service Experience
askUS Support via ServiceNow will feature a single portal where you can search the askUS knowledge base for answers, submit tickets to askUS for assistance, and check the status of open tickets. The updated knowledge base will increase the findability of information by offering users advanced features, including smart search. For more information about benefits and a preview of askUS ServiceNow, continue reading askUS ServiceNow Provides a Convenient Service Experience.
askUS Training Retires Nonemployee & Contingent Worker ILT
For 2024, askUS Training is retiring the Nonemployee & Contingent Worker ILT offering. The decision comes due to falling demand for the course after changes limiting the use of Contingent Worker in Workday, which went into effect last spring. For more information, continue reading askUS Training Retires Nonemployee & Contingent Worker Course.
You asked US! – Answers to Common Questions
Is an appointment the same thing as a job?
No, but you're not alone if you're confused by the term. Long in use at UT, the term appointment has changed meaning over time. To learn more about the history of the term and how it's now used in Workday, continue reading Terminology Talk – Academic Appointments.
How do I get authorized to access Allocation Details?
Authorizations for Allocation Details are limited to those who hold the Cost Center Manager or Cost Center Financial Analyst role in Workday. If you don't hold one of these roles in Workday, contact your unit's Workday Security Partner. For more information, continue reading Authorization for Allocation Details or refer to the Allocation Details Training Resources page for general guidance.
After a holiday, why do hourly non-benefits eligible staff have unpaid holiday time on their timesheets?
Workday automatically adds Unpaid Holiday hours to timesheets to assist managers and timekeepers with noting the holiday when reviewing timesheets. If staff members worked during a holiday, they should enter hours worked as usual. For more information, continue reading Unpaid Holiday Time in the askUS Knowledge Base or refer to the Employee Resources help page for assistance with time entry.
ICYMI: Direct Login Link to Workday
If you would like to access Workday directly without first having to visit the Workday@UT website, simply bookmark the Workday Login URL:
https://www.myworkday.com/utaustin/login.htmld.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- January 9-10 – Workday Hire and Onboarding
- January 16-17 – Workday Changes During Employment
- January 23-24 – Workday Costing (Basics)
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.