Preparing for Spring 2024

Overview

This page contains links to guidance and resources to assist departments preparing for Spring 2024. We will update this page as new information and materials become available.

Mass Processes for Spring

Mass Process Resources

Non-Tenure Track Faculty Mass Transactions

Non-Tenure Track (NTT) Faculty Mass Process will assist offices that manage NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions before the start of the spring semester. The submission window will run from Monday, November 27 to Friday, December 8, at 5 p.m. This is a firm deadline.

Mass Extension Process

The Mass End Employment Date Extension Process will run from Monday, November 27, 2023 – Wednesday, January 10, 2024, at noon. In addition to extending the end employment date, changes to Scheduled Weekly Hours, Business Title, and Position Title can also be made through this process.

Monthly Mass End Additional Job / Termination Process

The Monthly Mass End Additional Job/Termination process runs for all fixed-term employees and non-employee positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be the End Employment Date on the position. In addition, if there is an Academic Appointment associated with the position, it will be ended. 

Semi-Monthly Mass Advance of Hourly Time

The Semi-Monthly Mass Advance of Hourly Time advances unapproved time for hourly workers to the Timekeeper to ensure that time is approved before the 5 p.m. payroll deadline.

Academic Employment

Academic Dashboard

The Academic Employment dashboard assists staff supporting academic employment with processing, reporting, analysis, and other resources. Learn more

Visit the Academic Employment training page for additional guidance and resources.

Student Employment

Mass Transaction Submission System (MTSS)

The Mass Transaction Submission System (MTSS) streamlines performing student Hires and Add Additional Jobs in Workday. MTSS allows HR Partners and HR Executives to upload, gain approval, and submit their student hires directly without needing to submit spreadsheets. For more information, visit the MTSS help page.

Reminder: Extend AGS Employees Before the AGS Mass Termination Process

If your office manages Academic Graduate Student (AGS) employees, remember to check the dates below for the AGS Mass Termination Process runs for the spring semester. For more information, continue reading Reminder to Extend AGS Employees Before the AGS Mass Termination Process.

Reminder: Use Change Job to Extend Positions

Use Change Job to complete any necessary extensions for positions ending on or before January 12, 2024. Extending positions expected to continue into the next semester early helps workers avoid any adverse effects and the potential need to request a rescind later. For more information, continue reading Avoid potential issues by using Change Job to extend positions

Student Business Process Matrix

Refer to the Student Business Process Matrix to determine which business process (Hire, Add Job, Change Job, MTSS, or Mass Extend) to use for students.

Visit the Student Employment training page for additional guidance and resources.

Job Costing

Job Costing Tool and Example Files

Visit the Job Costing training page for additional guidance and resources.

Onboarding and Completing the Form I-9

All new employees are required to complete Onboarding within Workday. To learn which onboarding tasks can be performed before the employee’s first day and which must wait until the first day, refer to the Onboarding - Workday Process Overview (WPO).

Onboarding includes completing the Form I-9. Refer to the resources below for assistance.

askUS Training

Instructor-Led Training (ILT) Schedule for Spring 2024 – View the complete ILT course schedule for fall on the Upcoming Instructor-Led Training (ILT) events list.

Reporting Resources

Helpful Reports for Semester Start provides an annotated list of reports that may be helpful for offices preparing for summer semester employment transactions.

Report of Reports Now Available in Workday – Workday users can now use UT Custom Reports Search - RPT0961 to search for custom reports accessible based on the roles they hold in Workday.

Additional Reporting Resources

To find more information, visit the Reporting Resources page.

Important Dates

DateDescription
November 27, 2023Start of Mass End Employment Date Extend submission window
November 27, 2023Start of NTT Mass Transaction submission window
December 1, 2023Earliest effective date (Add Job, Hire, or Change Job) for all Spring 2024 Semester non-Work-Study undergraduate and non-academic positions
December 6, 2023, at noonCSU Transaction Processing Deadline for December Mass Termination Process
December 8, 2023December Mass End Additional Job / Termination Process Run Date
December 8, 2023CSU Deadline for Submitting NTT Mass Transaction Spreadsheets
January 1, 2024Earliest effective date (Add Job, Hire, or Change Job) for all 2024 Spring Semester Work-Study positions
January 2, 2024Semi-Monthly Mass Advance of Time for December 15-31.
January 2-8, 2024Data from NTT renew, inactivate and reactivate spreadsheets loaded into Workday
January 3, 2024, at noonCSU Transaction Processing Deadline for January Mass Termination Process
TBDData from NTT renew, inactivate, and reactivate spreadsheets loaded into Workday.
January 5, 2024January Mass End Additional Job / Termination Process Run Date
January 10, 2024, at noonEnd of Mass End Employment Date Extend submission window
January 12, 2024, at noonCSU Transaction Processing Deadline for First January AGS Mass Termination Process
January 16, 2024First Day of Class for Spring 2024
January 16, 2024First January AGS Mass End Additional Job / Termination Process Run Date
January 16, 2024Effective date for 2024 Spring Semester Benefits-Eligible Graduate Academic Positions (Add Job, Hire, Change Job). For benefits-eligible positions, Workday assignments must have an End Employment Date on or after 5/31/2024 and a Graduate Academic Student Benefits Eligible Employee Type.
January 17, 2024, at 3 p.m.Semi-Monthly Mass Advance of Time for January 1-15.
January 17, 2024Semi-Monthly Payroll Deadline for January 1-15.
January 23, 2024January Monthly Payroll Deadline
January 29, 2024, at 5 p.m.Deadline for international student employees to waive the Student Health Insurance Plan (SHIP)
January 30, 2024, at noonCSU Transaction Processing Deadline for Second January AGS Mass Termination Process
January 31, 202412th class day for Spring 2024 (official enrollment count)
January 31, 2024, at 5 p.m.Tuition payment deadline for undergraduate, graduate, and law students
February 1, 2024Second January AGS Mass End Additional Job / Termination Process Run Date
February 2, 2024, at 3 p.m.Semi-Monthly Mass Advance of Time for January 15-31.
February 2, 2024Semi-Monthly Payroll Deadline for January 15-31.
February 7, 2024, at noonCSU Transaction Processing Deadline for February Mass Termination Process
February 9, 2024February Mass End Additional Job / Termination Process Run Date

Additional Calendar Resources

 

 

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Events and Important Dates

Event Status
Scheduled
Tuesday March 5, 2024, 9:00 am - Wednesday March 6, 2024, 11:00 am
Virtual via Zoom Technology
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Scheduled
Wednesday March 6, 2024, 12:00 pm
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Scheduled
Friday March 8, 2024, All day
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Friday March 22, 2024, All day
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Tuesday March 26, 2024, 1:00 pm - Wednesday March 27, 2024, 2:30 pm
Virtual via Zoom Technology
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Tuesday April 2, 2024, 1:00 pm - Wednesday April 3, 2024, 2:30 pm
Virtual via Zoom Technology
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Scheduled
Wednesday April 3, 2024, 12:00 pm
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Friday April 5, 2024, All day
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Tuesday April 9, 2024, 9:00 am - Wednesday April 10, 2024, 11:00 am
Virtual via Zoom Technology
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Scheduled
Tuesday April 16, 2024, 9:00 am - 11:00 am
Virtual via Zoom Technology
View all Events