News from askUS - November 29, 2023

November 28, 2023

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In This Issue:

  • Important Dates and Deadlines
  • Preparing for Spring 2024
  • Mass Processing Reminders for Spring 2024
  • End of Year 2023 Payment Processing Deadlines
  • askUS Transition Update
  • You asked US! – Answers to Common Questions
  • Training Opportunities – Self-Paced or Instructor-Led
  • askUS Release Notes

Important Dates and Deadlines

Monday, December 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 16-30.

Wednesday, December 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, December 8.

Friday, December 8 at 5 p.m. – NTT Faculty Mass Transaction Process submission window closes for Spring 2024.

Thursday, December 18 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for December 1-15.

Wednesday, December 20 – Prior Period Mass Advance of Time for the July 2023 time-entry lock on December 31.

View all upcoming mass process dates and deadlines

Preparing for Spring 2024

The Preparing for Spring 2024 webpage contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming spring semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.

Mass Processing Reminders for Spring 2024

Non-Tenure Track Faculty Mass Transactions

Non-Tenure Track (NTT) Faculty Mass Process assists offices that manage NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions before the start of the spring semester. The submission window is now open and will close Friday, December 8, at 5 p.m. This is a firm deadline. 

Mass Extension Process

The Mass End Employment Date Extension Process submission window is now open and will close on Wednesday, January 10, 2024, at noon. In addition to extending the end employment date, offices can change Scheduled Weekly Hours, Business Title, and Position Title through this process.

End of Year 2023 Payment Processing Deadlines

The Accounting and Financial Management (AFM) office will be closed from Monday, December 25, 2023, through Monday, January 1, 2024. Normal business hours will resume on Tuesday, January 2, 2024. No payments will be issued or distributed during this time. The last checks for 2023 using local funds will be processed at noon on Friday, December 22, 2023. For more information about End of Year deadlines, continue reading End of Year 2023 Payment Processing Deadlines in the askUS knowledge base.

Updated: askUS Transition to ServiceNow set for late January

On January 25, askUS Support, including the existing askUS Knowledge Base, will transition to ServiceNow. The move will provide campus with new web-based tools for submitting and viewing open requests for assistance. The updated knowledge base will increase the findability of information by offering users advanced features, including smart search. For more information, continue reading askUS Transition to ServiceNow set for late January.

You asked US! – Answers to Common Questions

Is there a direct login link for Workday?

Yes. If you would like to access Workday directly without first having to visit the Workday@UT website, simply bookmark the Workday Login URL:

When will a retro cost transfer post to DEFINE?

Payroll runs cost transfer integrations multiple times per week to update DEFINE from Workday but keep in mind that multiple factors can affect when a cost transfer will post to DEFINE. To learn more, continue reading When will a Retro Cost Transfer Post to DEFINE?

I'm not sure which Change Job starting point to use for a particular staffing transaction.

In Workday, a brief description will appear after selecting a Starting Point. To view a complete table of starting point information, including descriptions, refer to the Change Job -Workday Process Overview (WPO).

How do I update my personal data in Workday?

Employees can update their personal data, including legal name, in Workday by following the  Edit Personal Information – Workday Instructional Guide. If you want to know how changing information in Workday affects the UT Directory, continue reading Change Information in the University Directory.

You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.

Training Opportunities – Self-Paced or Instructor-Led

askUS Self-Paced Learning allows users to access training at their own pace and convenience.

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.

Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.

askUS Release Notes

The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.


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