News from askUS - November 10, 2021

November 9, 2021

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In This Issue:

  • Important Dates and Deadlines
  • Resolved – Expiring Comp Time Report Issue
  • Mass Process Dates Announced for Spring 2022
  • Recent Website Updates
  • Answers to Common Questions Recently Received by askUS Support
  • Training Opportunities – Self-Paced or Instructor-Led
  • askUS Release Notes

Important Dates and Deadlines

Wednesday, November 17, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 11/1/21 - 11/15/21.

Friday, November 19, 2021, at 1 p.m. – Prior Period Mass Advance of Time for the August 2021 time entry lock on November 30.

Monday, November 29, 2021

Thursday, December 2, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 11/16/21 - 11/30/21.

Wednesday, December 9, 2021, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, December 10

Resolved – Expiring Comp Time Report Issue

We are happy to announce the issues preventing many employees from running the report, Compensatory Time Expiring for Worker - RPT0823, have been resolved. Employees can run the report in Workday as needed to determine when their comp time will expire to plan their time off more accurately. To learn more, continue reading Resolved: Expiring Comp Time Report Issue.

Mass Process Dates Announced for Spring 2022

Non-Tenure Track (NTT) Faculty Mass Process helps offices manage their NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions before the spring semester begins. The submission window will run from Monday, November 29 to Friday, December 10, at 5 p.m. 

Mass End Employment Date Extension Process will run from Monday, November 29, 2021, to Friday, January 14, 2022, at noon. In addition to extending the end employment date for students and nonemployees, this process can also update Scheduled Weekly Hours, Business Title, and Position Title.

Recent Website Updates

The new Find Help page collects links to commonly used help, guidance, training, and other self-service resources for UT’s HR/Payroll and Financial systems into one convenient location.

While the terms Nonemployee and Academic Affiliate have a shared history at UT, this week’s Terminology Talk – Affiliates points out some distinct differences to keep in mind.

In the latest installment of askUS Answers!How can I learn Workday or *DEFINE on my own? helps you find the always-on training you need.

Answers to Common Questions Recently Received by askUS Support

How do I recruit for multiple vacancies in Workday?

Refer to the Create Job Requisition and Post Job – Workday Instructional Guide to create a job posting for multiple positions. For more information, continue reading Recruit for Multiple Vacancies in Workday.

How do you change the creator assigned to VP7 or VP9 documents?

Only your electronic office manager or a delegate can make this change. To learn more, continue reading Change the Creator Assigned to VP7 or VP9 Documents. If you don’t know who your Electronic Office Manager is, refer to Finding an Electronic Office Manager for assistance.

Can I assign Recruiting Viewer and Recruiting Screener roles to specific job postings?

No. Recruiting Viewer and Recruiting Screener role assignments are made at the supervisory organization level, not for individual job postings or job requisitions. To learn more about assigning Recruiting Viewer and Recruiting Screener roles in Workday, continue reading Assigning a Recruiting Viewer and Recruiting Screener for a Job Posting.

How do I know if a vendor is participating in the Single-Use Virtual Card (SUVC) Program?

In *DEFINE, review the GG3/PG3 or GG4/PG4 command for a vendor, and if the vendor is participating, you will see “*VIRT CRED*” in the City column for a mail code. For more information, continue reading What is the Single Use Virtual Card Program?

You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.

Training Opportunities – Self-Paced or Instructor-Led

askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current offerings include Workday FundamentalsWorkday for Security Partners, and Financial Fundamentals.

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.

The complete schedule of courses from now through May 2022 is available on the Upcoming Instructor-Led Training (ILT) events list.

askUS Release Notes

The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guidePlease subscribe to Release Notes using only your UT email address. 

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