Terminology Talk - Affiliates

November 3, 2021

Before moving to Workday, we referred to someone who was not an employee but still needed access to university systems as an Affiliate. Affiliates were given jobs without compensation and denoted by job codes (job profiles) with a letter A prefix. 

Today, instead of Affiliates, we refer to these people as Nonemployees and group the associated job profiles into the Nonemployees Job Family Group. Nonemployees’ Worker Type may be either Contingent Worker or Employee, but they all have Nonemployee as their Worker Sub-Type. Additionally, they will have an Employee Type of Nonemployee.

Does this mean all former Affiliates are now Nonemployees? No.

Since some Affiliates existed in strictly academic roles, Workday represents them without the need for an associated job and supervisory organization. We call these people Academic Affiliates. In Workday, an Academic Affiliate is a person with an academic appointment but no job. Academic Affiliates have academic units but not supervisory organizations. And like nonemployees who are given jobs, academic affiliates can have privileges such as UT ID Cards and access to university systems. Examples of Academic Affiliates include Adjunct/Clinical Affiliate and Academic Center Affiliate.

Remember, Nonemployees have jobs, while Academic Affiliates only have academic appointments. Refer to Terminology Talk - Academic Appointments for the difference between jobs and academic appointments.

Related Resources

If you need assistance, contact askUS Support (askUS@austin.utexas.edu).

About Terminology Talk

Differences between what a term means when used in a system context versus how we might use it in everyday conversation can be confusing. We hope to help clarify some of these terms in this series and provide context for their usage. Having a good grasp of systems terminology will help you get work done more efficiently and make it easier to get help when you need it. Being able to describe an issue you’re experiencing with confidence will help the askUS Support team answer your question more quickly and accurately.


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