In This Issue:
- Important Dates and Deadlines
- Reminders – Preparing for Summer
- Managing Flexible Work Arrangements in Workday
- New Contract Types Available for Faculty Retirees
- Recent Time and Absence Improvement Project Updates
- New Process to Track Contract Payments Coming to *DEFINE
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Friday, May 27, at noon – CSU Transaction Processing Deadline for the June AGS Monthly Mass EAJ/Term Process for the Academic Graduate Student population, which runs on June 1.
Thursday, June 2, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 5/16/22 - 5/31/22.
Wednesday, June 8, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, June 10.
Wednesday, June 8 at noon – Student Mass End Employment Date Extension Process submission window closes for summer 2022.
Friday, June 17, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 6/1/22 - 6/15/22.
Thursday, June 23, at 1 p.m. – Prior Period Mass Advance of Time for the March 2022 time-entry lock on June 30.
View all upcoming mass process dates and deadlines
Reminders – Preparing for Summer
Preparing for Summer 2022 – Important dates, guidance, and resources covering mass processes, academic and student employment, onboarding, reporting, and training.
June AGS Monthly Mass EAJ/Term Process for the Academic Graduate Student population runs on June 1. The deadline for processing CSU transactions is Friday, May 27, at noon. Remember to Extend AGS Employees Before the AGS Mass Termination Process.
Student Mass End Employment Date Extension Process submission window closes on Wednesday, June 8 at noon. If your office is not participating in the mass process, Remember to use Change Job to extend positions.
Managing Flexible Work Arrangements in Workday
To support the university’s efforts to recruit and retain talent, approved Flexible Work Arrangements (FWA) can now be documented, tracked, and viewed within Workday. For more information about the managing FWAs, upcoming enhancements, and links to documentation, continue reading Managing Flexible Work Arrangements in Workday.
New Contract Types Available for Faculty Retirees
There are two new contract types available for use by Academic HR roles in Workday, Faculty Modified Service and Faculty Phased Retirement. These types only apply to retired faculty who are rehired as Non-Tenure Track (NTT) faculty. For more information, continue reading New Contract Types Available for Faculty Retirees.
Recent Time and Absence Improvement Project Updates
- Managers, Timekeepers, and Time Associates now have access to two new inbox filters in Workday to help filter hourly timesheets pending approval based on either the current or previous pay period.
- An enhanced version of the report Time Completion Report for Workers - RPT1016 is now available in Workday to help monitor and verify timesheet completion for workers and ensure that all timesheets are submitted and approved before payroll deadlines.
New Process to Track Contract Payments Coming to *DEFINE
In June, *DEFINE document creators will see a new field on VP2 and VPE documents for indicating whether a payment is related to a contract. Contract payments will require the entry of an associated contract number in a standardized location on each payment transaction. Associating payment transactions with contract numbers will enable Colleges, Schools, Units (CSUs), and processing offices to use this information to create reports and reconcile contract spending more consistently and efficiently. This functionality will also help to facilitate the development of future process enhancements. For more information, continue reading New Process to Track Contract Payments Coming to *DEFINE.
You asked US! – Answers to Common Questions
Who can authorize a Signature Desk request form?
The Signature Desk team in askUS Support handles various *DEFINE and Electronic Office Management System (EOM) requests via Signature Desk request forms. To find which signature is valid for the form you are using, check the instructions in the signature section of the form you receive in your email after submitting the initial request. For more information, continue reading Which Signatures Do I Need for Signature Desk Request Forms?
What do the different status messages in time alert emails from Workday mean?
The time alert emails from Workday ensure the timely submission and approval of timesheets. Each email alert may show different statuses for different weeks. For a complete list of status messages, meanings, and required actions, continue reading Time Alert Emails in the askUS Knowledge Base.
How do I find information about available Financial Reports?
If you’re looking for financial reporting resources, you can start with the article Financial Reporting Resources To Save and Share. For a list of financial and other reports available in *DEFINE and on the web, refer to the *DEFINE Reports entry in the askUS Knowledge Base.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- June 7-8 – Workday Costing (Basics)
- August 2-3 – Workday Hire and Onboarding
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.