In This Issue:
- Important Dates and Deadlines
- Mass Extension Submission Window Closing Soon
- ICYMI - Report of Reports Now Available in Workday
- Hire and Onboarding ILT Demo Videos Now Available
- Recent News and Updates You May Have Missed
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, January 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, January 6.
Wednesday, January 11 at noon – CSU Transaction Processing Deadline for the First January AGS Monthly Mass EAJ/Term Process for the Academic Graduate Student population, which runs on Friday, January 13.
Wednesday, January 11 at noon – The submission window closes for the Mass End Employment Date Extension Process.
Tuesday, January 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 1/1/23 - 1/15/23.
Tuesday, January 24 at 1 p.m. – Prior Period Mass Advance of Time for the October 2022 time-entry lock on January 31.
Monday, January 30 at noon – CSU Transaction Processing Deadline for the Second January AGS Monthly Mass EAJ/Term Process for the Academic Graduate Student population, which runs on Wednesday, February 1.
Thursday, February 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 1/16/22 - 1/31/22.
Wednesday, February 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, February 10.
View all upcoming mass process dates and deadlines
Mass Extension Submission Window Closing Soon
The Mass End Employment Date Extension Process runs until Wednesday, January 11, 2023, at noon.
- Avoid potential issues by using Change Job to extend positions not included in the Mass Extension process.
- Extend AGS Employees Before the AGS Mass Termination Process CSU deadline on January 11.
Look for more helpful resources to start 2023 on the Preparing for Spring 2023 webpage.
ICYMI – Report of Reports Now Available in Workday
Workday users can now use UT Custom Reports Search - RPT0961 to search the potentially hundreds of custom reports accessible to users based on the roles they hold in Workday. The new report makes finding the report you need easier by providing an interface to search by category and keyword. To learn more, continue reading Report of Reports Now Available in Workday.
Hire and Onboarding ILT Demo Videos Now Available
Workday demonstrations, usually only seen by ILT attendees, are now available as videos on some Workday documentation pages. This is part of a pilot program to make more training resources available to staff who have not had the opportunity to attend an ILT session or those who would like to review a process. Look for links to video demonstrations on the Hire and Onboarding & I-9 documentation pages.
Recent News and Updates You May Have Missed
Financial Document ID Changes for 2023 – Learn how the yearly document ID reset for 2023 will be different than in the past.
Recruiters and HR Executives can now Reactivate Candidates in Workday – No need to contact HRSC to reactivate a candidate.
EOM Basics and Beyond Video Series – This new series is now available for Electronic Office Management (EOM) Managers and Delegates.
Electronic copies of Form W-2 and Form 1095-C will be available in Workday. Unless you opt out, UT will also mail paper forms to your home address. To prevent this, you can change your printing elections for forms W-2 and 1095-C to electronic only in Workday. Instructions for accessing your tax forms and opting out of printing are available online.
Phonetic Name Pronunciation Feature Available in Workday – Employees can now add a pronunciation guide to their name in Workday.
Lock and Key Services Location and Request Process Changes – LKS is in a new location. Find out more information on the Lock and Key Services webpage.
UT System Rate Increase for some Travel Transaction Fees – For more information, see the December 1, 2022- September 30, 2023 Travel Supplier Transaction Fees document or visit Travel Management Services.
You asked US! – Answers to Common Questions
Why is my new employee unable to complete their direct deposit setup?
A few issues commonly prevent employees from setting up their direct deposit, and most are easily solved. To learn about these issues and how to solve them, continue reading Troubleshooting Direct Deposit Setup.
How do I print a PDF of a payment voucher or coversheet in DEFINE?
For detailed instructions on creating a PDF on both PC and Mac, view the askUS Knowledge Base entry, Print DEFINE Screens to PDF. You can also choose to Print A DEFINE Screen to Green Output.
How do I remove the State Tax Elections task in Workday?
If you receive the Complete State and Local Withholding Elections task in Workday and your current primary home address is in a state that does not have a state income tax (such as Texas), you can cancel it by following the steps in the askUS Knowledge Base entry, State Tax Elections in Workday.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- January 10-11 – Workday Hire and Onboarding
- January 17-18 – Workday Changes During Employment
- January 24-25 – Workday Costing (Basics)
- February 7-8 – Workday Hire and Onboarding
- February 14 – Workday Costing (Advanced)
- February 15 – Workday Job Costing Tool (JCT)
For a complete listing of ILT for Spring 2023, visit the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.