News from askUS - August 30, 2023

August 30, 2023

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In This Issue:

  • Important Dates and Deadlines
  • Workday Fall Update set for September 9
  • Fiscal Year-End and Fall Prep Resources
  • Streamlined Approvals for One-Time Payments in Workday
  • Recent Form I-9 Documentation Updates
  • You asked US! – Answers to Common Questions
  • Training Opportunities – Self-Paced or Instructor-Led
  • askUS Release Notes

Important Dates and Deadlines

Wednesday, August 30 at noon – CSU Transaction Processing Deadline for the September Academic Graduate Student (AGS) Mass EAJ/Term Process, which runs on Friday, September 1.

Wednesday, August 30, at 5 p.m. – Workday — Hourly Employees — Business Process Routing Deadlinefor the September 7 payday.

Thursday, August 31 at noon – Deadline for completion of FY 22-23 Costing Allocation Changes.

Thursday, August 31 – Submission deadline for Prime Source (PBUs, PBOs) under $15k.

Thursday, August 31 – Faculty deadline for submitting Salary Spread Request Form to Payroll Services.

Friday, September 1 at 10 a.m. – Semi-Monthly Mass Advance of Hourly Time for August 16-31.

Friday, September 1, at 5 p.m. – Workday – Hourly Employees – One-Time Payment Routing and HCM Final Approval Deadline for the September 7 payday.

Wednesday, September 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, September 8.

Wednesday, September 6 – Mass End Employment Date Extension Process submission window closes.

Tuesday, September 19 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 1-15.

Friday, September 22 at 1 p.m. – Prior Period Mass Advance of Time for the June 2023 time-entry lock on September 30.

View all Processing Deadlines for Fiscal Year-End 2022-23

View all upcoming mass process dates and deadlines

Workday Fall Update set for September 9

On Saturday, September 9, 2023, Workday, Inc. will implement its fall update. The update window may last up to twelve hours, from midnight to noon on September 9. For more information about the update window and how it affects Workday access, continue reading Planned Downtime for Workday Fall Update on September 9. For details on updates included in the fall update, check out What's New in Workday?

Fiscal Year-End and Fall Prep Resources

Fiscal Year-End Resources in the askUS Knowledge Base provides links to commonly used FYE resources, including processing deadlines and tips for transitioning to the new fiscal year.

The Preparing for Fall 2023 webpage contains important dates and resources to assist departments in preparing for HR processing for the upcoming fall semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.

Streamlined Approvals for One-Time Payments in Workday

In Workday, the Request One-Time Payment business process recently received an update to streamline the approval process. Requests will now route to the appropriate Cost Center Manager based on the Cost Center used in the request. To learn more, continue reading Streamlined Approvals for Request One-Time Payment.

Recent Form I-9 Documentation Updates

As part of a continuing partnership with the Human Resources Service Center (HRSC), Form I-9 documentation recently received updates to improve the experience of employees and administrative staff when completing the Form I-9. For more information, continue reading Recent Form I-9 Documentation Updates.

You asked US! – Answers to Common Questions

How do I convert a *DEFINE document to the new fiscal year?

On September 1, you can convert documents in *DEFINE to the new fiscal year by following the steps in the askUS Knowledge Base entry Converting a *DEFINE Document for a New Fiscal Year.

Why can't a new worker who starts in two weeks upload their I-9 documents?

Once their hire is final approved, new workers can begin completing many onboarding tasks before their first day. However, some tasks depend on the worker's actual start date. Be sure to communicate this to new workers with future-dated hires so they don't get tripped up by date-related issues. To learn more, continue reading Onboarding Gotchas that can Trip-up Future-dated Hires.

Who can authorize a Signature Desk request form?

The Signature Desk team in askUS Support handles various DEFINE and Electronic Office Management System (EOM) requests via Signature Desk request forms. To find which signature is valid for the form you are using, check the instructions in the signature section of the form you receive in your email after submitting the initial request. For more information, continue reading Which Signatures Do I Need for Signature Desk Request Forms?

How do I change a worker's manager in Workday?

Changing a worker's manager in Workday depends on whether you're moving the worker to an existing supervisory organization or need to make a corresponding organizational change. To learn more, continue reading Change a Worker's Manager in Workday.

You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.

Training Opportunities – Self-Paced or Instructor-Led

askUS Self-Paced Learning allows users to access training at their own pace and convenience.

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.

Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.

askUS Release Notes

The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.


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