In This Issue:
- Important Dates and Deadlines
- Preparing for Spring 2025
- End of Year 2024 Payment Processing Deadlines
- You asked US! – Answers to Common Questions
- Texas Development Shares Plan for VIP Replacement
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Friday, November 22 at 1 p.m. – Prior Period Mass Advance of Time for the August 2024 time-entry lock on November 30.
Tuesday, December 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 16-30.
Wednesday, December 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, December 6.
Monday, December 16 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for December 1-15.
Wednesday, December 18, at noon – CSU Transaction Processing Deadline for the December AGS Mass Termination Process.
Wednesday, December 18 at 1 p.m. – Prior Period Mass Advance of Time for the September 2024 time-entry lock on December 31.
Friday, December 20 at noon – Last checks issued using local funds for 2024.
Thursday, January 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for December 16-31.
Wednesday, January 8 at noon – Submission window closes for the Mass End Employment Date Extension Process.
Wednesday, January 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, January 8.
All mass processing dates are available via list view or calendar view.
Preparing for Spring 2025
The Preparing for Spring 2025 webpage contains important dates and resources to assist departments involved in HR processing for fall. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
The Mass End Employment Date Extension Process runs until Wednesday, January 8, 2025, at noon.
End of Year 2024 Payment Processing Deadlines
Since the Accounting and Financial Management (AFM) offices will be closed from Monday, December 23, 2024, through Wednesday, January 1, 2025, the last checks for 2024 using local funds will be processed at noon on Friday, December 20, 2024. For more information about End of Year (EOY) deadlines, continue reading End of Year 2024 Payment Processing Deadlines in the askUS knowledge base.
You asked US! – Answers to Common Questions
I need to update costing allocations for a worker. How do I know what Costing Allocation Level to use?
The correct level depends on whether the update is for the worker’s base pay, additional compensation, or budgetary funding. To learn more, refer to Using the Correct Costing Allocation Level in the askUS knowledge base. For more costing tips, continue reading Tips for Troubleshooting Common Costing Allocation Issues.
How do I give a new employee access to FRMS?
You will need to contact your Electronic Office Manager (EOM) to arrange access for your employee. To learn more, continue reading Access to FRMS. For more answers to common FRMS questions, continue reading Finding answers to some common FRMS questions.
How do I update my personal data in Workday?
Employees can update their personal data, including legal name, in Workday by following the Edit Personal Information – Workday Instructional Guide. If you want to know how changing information in Workday affects the UT Directory, continue reading Change Information in the University Directory.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Texas Development Shares Plan for VIP Replacement
In March 2025, Texas Development will launch SPUR (System for Philanthropy and University Relations), a modern, scalable customer relationship management (CRM) platform as part of a planned consolidation of functions currently managed through VIP, Cognos, Events, OGP, and Eloqua. SPUR will include a centralized donor database and powerful analytics and reporting. More information is available on the project website. Please use their online form to submit any questions or feedback you may have to Texas Development’s project team.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- December 3-4 – Workday Hire and Onboarding
- December 10-11 – Workday Changes During Employment
- January 7-9 – Workday Hire and Onboarding
- January 14-15 – Workday Multiple Jobs/Additional Work
- January 28-29 – Workday Costing (Basics)
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.