In This Issue:
- Important Dates and Deadlines
- Workday Spring Update Coming March 12
- Financial Fundamentals Self-Paced Learning
- Automatic Compensation Events in Worker History
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, March 2, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 2/16/22 - 2/28/22.
Wednesday, March 9, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, March 11.
Thursday, March 17, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 3/1/22 - 3/15/22.
Thursday, March 24, at 1 p.m. – Prior Period Mass Advance of Time for the December 2021 time entry lock on March 31.
View all upcoming mass process dates and deadlines
Workday Spring Update Coming March 12
On Saturday, March 12, 2021, Workday, Inc. will implement their spring update. The update window may last up to twelve hours, from midnight to noon on March 12. For more information about the update window and how it affects Workday access, continue reading Planned Downtime for Workday Spring Update on March 12. For a preview of changes coming to Workday in the fall update, check out What's New in Workday?
Financial Fundamentals Self-Paced Learning
The Financial Fundamentals self-paced course provides anyone new to UT financial systems with the foundational concepts necessary for performing the tasks of a document initiator, approver, or viewer of financial-related data. While the course presents information at an introductory level, experienced users may find individual lessons helpful as a knowledge refresher. To learn more, visit the Financial Fundamentals Self-Paced Learning page. For help with specific Financials training topics, refer to the AFM Training Resources page or search the askUS Knowledge Base.
Automatic Compensation Events in Worker History
In Workday, Automatic Compensation Events are system-generated transactions based on compensation plans with an Actual End Date. Users with the appropriate Workday security role can now see these events in Worker History. To learn more, continue reading Automatic Compensation Events Now Visible in Worker History.
You asked US! – Answers to Common Questions
Do I need to email a copy of a completed DocuSign form to askUS?
When using an Operational Support DocuSign form to request assistance, you do not need to email the completed form or request to askUS. Once all signatures are complete, the document automatically routes to askUS Support and creates a ticket in our tracking system. Emailing a copy of the completed DocuSign form to askUS creates a duplicate ticket in the system, which could delay response to your request. For more information about using DocuSign for askUS Operational Support requests, continue reading askUS Operational Support Services DocuSign Guidance.
How do I get time approved for a worker whose manager is unexpectedly unavailable?
The Timekeeper for your unit can use the steps in the Reassign Task – Workday Instructional Guide (WIG) to reassign approval of a timesheet to themselves from a manager. If you don’t know who your Timekeeper is, refer to the askUS Knowledge Base entry View Support Roles in Workday for assistance.
How do I know that my UT Market purchase order was transmitted to the supplier?
To see the status of a UT Market purchase order, follow the steps listed in the askUS Knowledge Base entry, Verifying UT Market Purchase Orders Reach Suppliers.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.
- March 8 – Workday Costing (Advanced)
- March 9 – Workday Job Costing Tool (JCT)
- March 22 – Workday Nonemployee & Contingent Worker
- April 5-6 – Workday Hire and Onboarding
- April 12-13 – Workday Costing (Basics)
- April 19-20 – Workday Changes During Employment
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.