In This Issue:
- Important Dates and Deadlines
- Updated UT Onboarding Dashboard Coming Soon
- Updated Resources for Absence Partners
- Avoiding the Dangers of Retro Actions in Workday
- Using Operational Support Services’ DocuSign Forms Saves Time
- Answers to Common Questions Recently Received by askUS Support
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, June 23, 2021, at 1 p.m. – Prior Period Mass Advance of Time for March 2021.
Wednesday, June 30, 2021, at 10 p.m. – Prior Period Time Entry Lock for March 2021.
Friday, July 2, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 6/16/21 - 6/30/21.
Wednesday, July 7, 2021, at noon – CSU Transaction Processing Deadline for the Monthly Mass End Additional Job / Termination Process.
Friday, July 9, 2021 – Monthly Mass End Additional Job / Termination Process runs for July.
Monday, July 19, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 7/1/21 - 7/15/21.
Updated UT Onboarding Dashboard Coming Soon
An updated UT Onboarding Dashboard will become available during the week of June 28. The update will add tabs to organize information by Job Family Group and include a separate tab for Terminated workers. The Workday report Outstanding Onboarding Tasks - RPT0352 will receive related updates, including simplified onboarding status indicators. For more information, continue reading Updated UT Onboarding Dashboard Coming Soon.
Updated Resources for Absence Partners
In some situations, workers can accrue time off that is unusable by the worker due to a change in status and cannot be paid out upon termination. In these situations, an Absence Partner must remove these time-off balances. To assist with this process, the Payouts at Termination or Loss of Benefit Eligibility - Workday Instructional Guide (WIG) was recently updated to cover reducing unpayable comp time balances in addition to vacation and sick time. To keep up with time off balances that can be paid, Absence Partners can run the Workday report Payable Time Off Balances (Required and Optional) – RPT0371.
Avoiding the Dangers of Retro Actions in Workday
As mentioned before in a discussion of Retro Nightmares, there are times when Workday can accommodate retroactive changes easily and times when they are very difficult. While payroll completion significantly impacts Workday's ability to accommodate retroactive changes, this is especially true when it involves employees with multiple jobs. To learn more about how an employee’s primary job can affect retroactive changes, continue reading Avoiding the Dangers of Retro Actions in Workday.
Using Operational Support Services’ DocuSign Forms Saves Time
Using Operational Support Services’ new DocuSign forms saves time in two ways when requesting services, such as rescinds or organizational changes. Taking advantage of the new DocuSign forms means no longer having to email initial requests to askUS Support and always having access to the most up-to-date form when requesting services. To learn more, continue reading Using Operational Support Services' DocuSign Forms Saves Time.
Answers to Common Questions Recently Received by askUS Support
Our student worker has multiple jobs with the same title. Can we fix this?
Generic job titles like Student Assistant can cause time entry confusion for student workers with multiple jobs. To avoid confusion and possible pay issues, give their position a unique name using Change Job in Workday. Learn more about Position Title vs. Business Title.
I cannot access DEFINE because my mainframe logon ID is locked. Who can unlock it?
You will need to contact your DPUSER Department Contact. To find the DPUSER who maintains your logon ID, follow the steps in the askUS entry DPUSER Department Contacts. For more information about logon IDs, continue reading What is a mainframe logon ID?
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. Current offerings include Workday Fundamentals and Workday for Security Partners.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.
- June 24 (9-11:30 a.m.) – Workday Costing (Basics)
- August 4 (1-3 p.m.) – Workday Hire and Onboarding
View the complete ILT schedule.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and training for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guide.