In This Issue:
- Important Dates and Deadlines
- Time and Absence Improvement Project Update for Spring 2021
- Reminder – Register Now for EOM Basics ILT on February 17
- Answers to Common Questions Recently Received by askUS Support
- ICYMI – ITS Provides Mainframe Access via Web Browser
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, February 3, 2021, at noon – CSU Transaction Processing Deadline for the February Monthly Mass End Additional Job / Termination Process.
Friday, February 5, 2021, by noon – Monthly Mass End Additional Job / Termination Process runs for February.
Friday, February 5, 2021 – January 2021 Close (Accounting).
Wednesday, February 17, 2021, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for the 2/1/21 - 2/15/21 time period.
Time and Absence Improvement Project Update for Spring 2021
The Time and Absence Improvement Project kicked off during summer 2020, with work planned to continue through spring 2021. Improvements made available to employees, managers, and timekeepers over the past several months include improved help text on time entry screens, send back notifications for time-related business processes, and updates to commonly used time reports. In February, the Time and Absence team will activate new alerts to help employees be aware of important events in Workday, including expiring comp time and incomplete time submissions. For more information on completed and upcoming improvements, continue reading Time and Absence Improvement Project Update for Spring 2021.
Reminder – Register Now for EOM Basics ILT on February 17
askUS Training will host Electronic Office Management (EOM) Basics on Wednesday, February 17, 2021, from 9-11 a.m. This session will review select UT accounting concepts and cover the basic terms and concepts of the EOM system, including how the EOM is used to authorize access to *DEFINE and FRMS. Participants must hold the EOM Manager or Delegate role before registering for this course. For more information, visit the Financial Systems Training Sessions webpage.
Answers to Common Questions Recently Received by askUS Support
How do I fix a Month Closed error on a VPE document in DEFINE?
First, try entering VER in the Action field to update the document’s Voucher Date field to the current date. If the VER update does not resolve your issue, you can learn the additional steps to take by viewing the full Voucher Date on a *DEFINE VPE entry in the askUS Knowledge Base.
How do I process a student worker who is leaving to accept a job in another department?
When a student worker has a currently active job and takes another student job, two questions will determine your course of action. Will the new job be the student's only job, or will the new job be an additional job? To learn more, continue reading How do I process a student worker who is leaving to accept another student job in a different department?
I canceled a hire initiated through candidate management. How do I process it now?
A candidate can only be moved to Ready for Hire once. If you cancel or rescind a hire (or other staffing business process) initiated through candidate management, you cannot imitate the business process through candidate management a second time. Instead, re-initiate the business process via the Related Actions button. For instructions, refer to page 10 of the Candidate Management Workday Instructional Guide (WIG).
ICYMI – Access the Mainframe via Web Browser
Mainframe users can now access the mainframe via a web browser through a new service called Virtel. Virtel provides secure access to the mainframe for users on and off campus. For more information, continue reading Virtel Web Access 3270.
Training Opportunities – Self-Paced or Instructor-Led
- February 9 (9-11 a.m.) – Workday Hire and Onboarding Business Processes
- February 16 (9-11:30 a.m.) – Workday Costing (Basics)
- February 17 (9-11 a.m.) – Electronic Office Management (EOM) Basics
- February 18 (1-2 p.m.) – Workday Job Costing Tool
- February 18 (2:15-3:45 p.m.) – Workday Costing Approval
- February 23 (9-11 a.m.) – Workday Costing (Advanced)
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT’s HR/Payroll and Financial systems. Subscribe to receive release notes via email. Unsure how to subscribe? Check out our quick how-to guide.