In This Issue:
- Important Dates and Deadlines
- Workday Spring Update Coming March 11
- Closing Evergreen/Job Requisitions in Workday
- Expanding the Availability of Workday Demo Videos
- Second Phase of Contract Payments Tracking Project Coming this Spring
- Quick Tips for Tracking Time Off Balances in Workday
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Thursday, March 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 2/16/22 - 2/28/22.
Wednesday, March 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, March 10.
Saturday, March 11, midnight-noon – Planned downtime for the Workday Spring Update
Friday, March 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 3/1/23 - 3/15/23.
Friday, March 24 at 1 p.m. – Prior Period Mass Advance of Time for the December 2022 time-entry lock on March 31.
View all upcoming mass process dates and deadlines
Workday Spring Update Coming March 11
On Saturday, March 11, 2023, Workday, Inc. will implement its spring update. The update window may last up to twelve hours, from midnight to noon on March 11. For more information about the update window and how it affects Workday access, continue reading Planned Downtime for Workday Spring Update on March 11. For details on updates included in the spring update, check out What's New in Workday?
Closing Evergreen/Job Requisitions in Workday
A recent update to Workday now allows HR Executives, HR Partners, Academic HR Executives, and Academic HR Partners to close Evergreen and Job Requisitions. This update means that holders of these roles no longer need to contact HR Strategic Workforce Solutions (SWS) to perform this action. For more information, continue reading Close Evergreen and Job Requisitions Without Contacting SWS.
Expanding the Availability of Workday Demo Videos
In January, we began adding demonstration videos to some Workday documentation pages to provide examples for certain processes and tasks. After receiving positive feedback from campus on these initial videos, we are expanding the program. For a list of video demos and the pages they appear on, continue reading Expanding Workday Demo Video Availability.
Second Phase of Contract Payments Tracking Project Coming this Spring
In April, *DEFINE VP2 and VPE document creators will see additional audits when entering payment transactions indicated as relating to a contract. Payments will begin to audit against contract dates and amounts from Contracts+ to help ensure payments under a business contract do not exceed approved dollar limits. For more information, continue reading Second Phase of Contract Payments Tracking Project Coming this Spring.
Quick Tips for Tracking Time Off Balances in Workday
As we approach the spring and summer vacation seasons, here are a few quick, shareable tips to help time-off-eligible employees track and plan for using their time-off balances. For more information, continue reading Quick Tips for Tracking Time Off Balances in Workday.
You asked US! – Answers to Common Questions
Why can't I see the Modify and Cancel functions for my purchase order in FRMS?
Check whether you are authorized to create a Modify or Cancel document for the purchase order by referring to Authorization for Modify or Cancel Purchase Order Documents in the askUS Knowledge Base, then check out Creating a UT Market Change Order for more information.
How do I find outstanding timesheets for my employees?
The best place to start is by running the report, Timesheet Completion Report for Worker - RPT1016. To learn more, continue reading, Find Outstanding Timesheets for Hourly Workers. You can find additional reports through the Team Time and Absence App in Workday and the timesheet filters built into My Tasks (formerly the Workday inbox) to help you manage your team's timesheets.
What are the acceptable contract number formats for the PO/CONTR# field on a VP2 Document?
If you entered a Y in the Contract? field on a VP2 or VPE document, you must enter the contract number in the PO/CONTR# field in one of the following prescribed Contracts+ formats: YYYY_NNNN, YYYY-NNNNN, YYYYNNNNNN, or DMS_NNNN. For more information, continue reading Using the Contract? Field on VP2 or VPE.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- February 28-March 1 – Workday Hire and Onboarding
- March 7-8 – Workday Recruiting
- March 21 – Workday Nonemployee & Contingent Worker
- March 28-29 – Workday Changes During Employment
- April 4-5 – Workday Hire and Onboarding
- April 11-12 – Workday Costing (Basics)
For a complete listing of ILT for Spring 2023, visit the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.