In This Issue:
- Important Dates and Deadlines
- New Financial Navbar Puts 100+ Applications and Resources A Mouse-Click Away
- Annual Commuter Subsidy Mass Process Opens September 9
- Planned Downtime for Workday Fall Update on September 21
- ICYMI: Fiscal Year-End and Fall Prep Resources
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, August 28, at noon – CSU Transaction Processing Deadline for the 2nd Fall AGS Mass Termination Process, which runs on Friday, August 30.
Wednesday, August 28, at 5 p.m. – Flexible Work Arrangement (FWA) Mass Process submission window closes.
Thursday, August 29 – Submission deadline for UT Market orders (PBUs) over $15k
Thursday, August 29, at 5 p.m. – Workday — Hourly Employees — Business Process Routing Deadline for the September 6 payday.
Friday, August 30 – Submission deadline for Prime Source (PBUs, PBOs) under $15k.
Tuesday, September 3 at noon – Deadline for completion of Costing Allocation Changes for FY 23-24.
Tuesday, September 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for August 16-31.
Wednesday, September 4 at noon – Mass End Employment Date Extension Process submission window closes.
Wednesday, September 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, September 6.
Monday, September 9 – Annual Commuter Subsidy Mass Process submission window opens.
Wednesday, September 18, at 5 p.m. – Annual Commuter Subsidy Mass Process submission window closes.
Thursday, September 19 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 1-15.
Monday, September 23 at 1 p.m. – Prior Period Mass Advance of Time for the June 2024 time-entry lock on September 30.
Tuesday, October 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 16-30.
Wednesday, October 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, October 11.
All mass processing dates are available via list view or calendar view.
New Financial Navbar Puts 100+ Applications and Resources A Mouse-Click Away
The Financial Navbar now appearing at the top of over 50 of UT's financial applications, providing a common navigation method across applications. The navbar helps users by organizing and displaying links to over 100 financial applications and related resources in a format that makes them more discoverable and easier to navigate between. For more information and links to resources, continue reading New Financial Navbar Puts 100+ Applications and Resources A Mouse-Click Away.
Annual Commuter Subsidy Mass Process Opens September 9
The Annual Commuter Subsidy Mass Process submission window will run from Monday, -September 9, through Wednesday, September 19. The process assists Colleges, Schools, and Units (CSUs) in processing a One-Time Payment (OTP) to eligible employees. For more information about the program, visit the Commuter Subsidy Program FAQ webpage on the Human Resources website. For process documentation, refer to the Annual Commuter Subsidy Mass Process webpage.
Planned Downtime for Workday Fall Update on September 21
From midnight to noon on Saturday, September 21, 2024, Workday, Inc. will implement their fall update. Workday may be unavailable during the update, so we encourage everyone to delay accessing Workday until the update is complete and the system returns to normal operation. For more information, continue reading Planned Downtime for Workday Fall Update on September 21.
ICYMI: Fiscal Year-End and Fall Prep Resources
The Fiscal Year-End Resources entry in the askUS knowledge base contains links to commonly used FYE resources, including processing deadlines.
The Preparing for Fall 2024 webpage contains important dates and resources to assist departments involved in HR processing for fall.
You asked US! – Answers to Common Questions
How do I convert a *DEFINE document to the new fiscal year?
On September 1, you can convert documents in *DEFINE to the new fiscal year by following the steps in the askUS Knowledge Base entry Converting a *DEFINE Document for a New Fiscal Year.
Why can't a new worker who starts in two weeks upload their I-9 documents?
Once their hire is final approved, new workers can begin completing many onboarding tasks before their first day. However, some tasks depend on the worker's actual start date. Be sure to communicate this to new workers with future-dated hires so they don't get tripped up by date-related issues. To learn more, continue reading Onboarding Gotchas that can Trip-up Future-dated Hires.
Who can authorize a Signature Desk request form?
The Signature Desk team in askUS Support handles various DEFINE and Electronic Office Management System (EOM) requests via Signature Desk request forms. To find which signature is valid for the form you are using, refer to the Signature Desk Request Form Requirements matrix.
How do I change a worker's manager in Workday?
Changing a worker's manager in Workday depends on whether you're moving the worker to an existing supervisory organization or need to make a corresponding organizational change. To learn more, continue reading Change a Worker's Manager in Workday.
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- September 3-4 – Workday Hire and Onboarding
- September 10-11 – Workday Recruiting
- September 17-18 – Workday Changes During Employment
- September 24-25 – Workday Costing (Basics)
- October 1-2 – Workday Hire and Onboarding
- October 8 – Workday Costing (Advanced)
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.