In This Issue:
- Important Dates and Deadlines
- Mass Extend Process Opens on May 1 for Summer 2023
- Contract Payment Tracker Now Available
- Contingent Worker Changes Aim to Reduce Staffing Delays
- Update Aligns I-9 Documentation and Guidance
- You asked US! – Answers to Common Questions
- Updates from Travel Management Services
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, May 1 – Mass Extension Process submission window opens for Summer 2023. The submission window will close on Wednesday, June 7, at noon.
Tuesday, May 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for April 16-30.
Wednesday, May 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, May 5.
Wednesday, May 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 1-15.
Tuesday, May 23 at 1 p.m. – Prior Period Mass Advance of Time for the February 2023 time-entry lock on May 31.
Tuesday, May 30 at noon – CSU Transaction Processing Deadline for the June AGS Mass EAJ/Term Process for the Academic Graduate Student population, which runs on Thursday, June 1.
Mass Extend Process Opens on May 1 for Summer 2023
For Summer 2023, the Mass End Employment Date Extension Process submission window will run from Monday, May 1, to noon on Wednesday, June 7. To prepare, departments planning to take advantage of this process should run the Mass Extend Template RPT0900 report in Workday. For more dates and resources, visit the Preparing for Summer 2023 webpage.
Contract Payment Tracker Now Available
The Contract Payment Tracker (CPT) is now available to campus as part of phase 2 of the Contract Payments Tracking Project. Along with the addition of contract payment-related audits to VP2 and VPE documents in DEFINE, these changes improve the ability of departments to monitor payments related to business contracts in the Contracts+ system. For more information, continue reading Contract Payment Tracker Now Available.
Contingent Worker Changes Aim to Reduce Staffing Delays
On April 27, a change in Workday will limit the use of the worker type Contingent Worker to the A003 - Independent Contractor and A004 - Employee of Contractor job profiles. This change only applies to new nonemployees and will help reduce staffing delays and administrative burdens on CSUs that often accompany the use of Contingent Workers. For more information, continue reading Contingent Worker Changes Aim to Reduce Staffing Delays.
Update Aligns I-9 Documentation and Guidance
Form I-9 Section 1 and Section 2 Workday Instructional Guides (WIGs) were recently updated to ensure consistency with HR guidance on the Form I-9 and E-Verify Resources website and to clarify instructions for employees and I-9 Partners completing the Form I-9 process in Workday. For more information, continue reading Update Aligns I-9 Documentation and Guidance.
You asked US! – Answers to Common Questions
Why is a performance review routing to me for a worker I don't know?
Because performance reviews are worker-based, not position-based, when the process routes to the HR Partner role in Workday, it will route to HR Partners for all the employee's jobs. To learn more, continue reading Reminder – Performance Appraisals and Employees with Multiple Jobs. To access more resources for Performance Appraisals in Workday, continue reading Resources to Help You Prepare for Performance Appraisals.
Finding answers to some common FRMS questions
We've compiled a quick list of some common errors and questions users may encounter when processing documents in FRMS and how to solve them. Users can solve many issues quickly on their own by searching for FRMS in the askUS Knowledge Base. To learn more, continue reading Finding answers to some common FRMS questions.
Updates from Travel Management Services
Southwest Airlines A-List Preferred Promotion for Personal or Business Use
Visit the Travel Management Services website to learn more about a limited-time offer to register for A-List Preferred Status with Southwest and an opportunity to extend the status for a year. Go to the Travel Management Services website & select Southwest Airlines under Booking Travel in the main menu or visit the TMS Travel News section.
Enterprise/National Status Match Offer for Personal or Business Use
Travel Management Services provides the Enterprise/National Rental Car Booking Links for business and personal travel needs. Those with status with a major car, hotel, or airline loyalty program can enjoy elevated Emerald Club Status by enrolling in a current status match offer.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- May 2-3 – Workday Hire and Onboarding
- May 9 – Workday Costing (Advanced)
- May 10 – Workday Job Costing Tool
- May 10 – Workday Costing Approval
- June 6-7 – Workday Hire and Onboarding
- June 13 – Workday Nonemployee & Contingent Worker
For a complete listing of ILT offerings, visit the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.