Update Aligns I-9 Documentation and Guidance

April 19, 2023

Form I-9 Section 1 and Section 2 Workday Instructional Guides (WIGs) were recently updated to ensure consistency with HR guidance on the Form I-9 and E-Verify Resources website and to clarify instructions for employees and I-9 Partners completing the Form I-9 process in Workday.

Complete Form I-9 (Section 1) – Completed by Employee as self

  • Highlights employee's ability to make benefit elections as soon as they submit Section 1
  • Includes descriptions of each citizenship or immigration status choice
  • Provides instructions for employees who need to update the government IDs in their Personal Information

Complete Form I-9 (Section 2) – Completed by I-9 Partner

  • Includes instructions for processing an employee who is an alien authorized to work and waiting for an SSN from the Social Security Administration
  • Shares how to handle common errors in Section 1.
  • Provides instructions for uploading acceptable documents to an employee's Worker Profile > Personal > Documents.
  • Improved instructions for attaching a Photo ID document to the Form I-9 business process.
  • The WIG now includes example screenshots of E-Verify responses. 
  • Enhanced guidance for monitoring in-progress Form I-9s using the report Workday Form I-9 Process Status - RPT0932

I-9 Resources

If you need assistance, contact askUS Support at askUS@austin.utexas.edu.

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