In This Issue:
- Important Dates and Deadlines
- What's New in Workday?
- Commuter Subsidy Program Mass Process
- ICYMI – Terminology Talk Series
- AFM Training Resources Update
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- Changes to Duo Multi-Factor Authentication
- askUS Release Notes
Important Dates and Deadlines
Monday, October 2 - Commuter Subsidy Program Process submission window opens.
Tuesday, October 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 16-30.
Wednesday, October 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, October 6.
Friday, October 13 - Commuter Subsidy Program Process submission window closes.
Tuesday, October 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for October 1-15.
Tuesday, October 24 at 1 p.m. – Prior Period Mass Advance of Time for the July 2023 time-entry lock on October 31.
What's New in Workday?
The Workday Fall Update occurred earlier this month and included changes to the Workday homepage, My Tasks, org charts, and more. For details on updates included in the fall update, check out What's New in Workday?
Commuter Subsidy Program Mass Process
The Commuter Subsidy Program Mass Process submission window will run from Monday, October 2, through Friday, October 13. The process assists Colleges, Schools, and Units (CSUs) in processing a One-Time Payment (OTP) to eligible employees. For more information about the program, visit the Commuter Subsidy Program FAQ webpage on the Human Resources website. For process guidance, refer to the Commuter Subsidy Program Mass Process webpage.
ICYMI – Terminology Talk Series
If you've ever wondered about the difference between a Job and a Position in Workday or have ever been tripped up by terms such as appointment and affiliate, then check out Terminology Talk. This series of articles provides insight into some of the common terms we use when working with UT's HR/Payroll and Financial systems to prevent confusion and make it easier to ask for assistance with confidence when necessary. To learn more, browse the list of Terminology Talk articles.
AFM Training Resources Update
Recently, Accounting and Financial Management (AFM) updated its Training Resources webpage in an effort to make it easier to find training materials. Each area now has its own webpage with links to various tutorials featuring PowerPoints, handouts, and videos. Training resources are available for areas such as Accounting Basics, DEFINE, Departmental Accounting, Fiscal Year-End, and more.
You asked US! – Answers to Common Questions
Need help with DEFINE, FRMS, or UT Market? Start with these answers to common questions.
How do I end a primary job retroactively when Switch Primary Job is blocked on the date I need?
For employees with multiple jobs, payroll must identify which job is primary for accurate payroll calculations. When payroll runs for a given pay period (monthly or semi-monthly), the primary job is locked in for that period and cannot be changed. Attempting a Switch Primary Job with an effective date within a locked pay period will generate an error message. To learn how to handle this situation, continue reading When attempting to end the primary job, Switch Primary Job is blocked on the effective date the job is ending.
Can I make changes to a Purchase Order (PO)
The ability to make changes or corrections to a PO depends on the type of document you're working with. To learn how to handle each type, continue reading Corrections on a Purchase Order.
What is the difference between electronic and manual signature authority?
Aside from having signing authority over different types of documents (electronic vs. paper), an important difference is that electronic signature authority is maintained in Electronic Office Management, while manual signature authority is handled by the Signature Desk. To learn more, continue reading Electronic vs. Manual Signature Authority.
Can I change the order of the app icons in Workday?
Yes! You can customize the order that apps display in Workday by following the steps in the Workday Apps and Dashboards entry of the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- October 10 – Workday Costing (Advanced)
- October 12 – Workday Job Costing Tool
- October 17-18 – Workday Multiple Jobs/Additional Work
- Oct. 31 – Nov. 1 – Workday Costing (Basics)
- November 7-8 – Workday Hire and Onboarding
- November 14-15 – Workday Recruiting
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
Changes to Duo Multi-Factor Authentication
On September 26, the University implemented changes to Duo Multi-Factor Authentication, affecting all UT employees. Verified Duo Push has replaced Duo mobile push approval and SMS passcodes. Duo Push requires users to enter a verification code while approving a Duo Push authentication request, increasing cybersecurity for all UT faculty, staff, and students. For more information on managing Multi-Factor Authentication for your devices, visit the IT@UT landing page for Duo.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.