In This Issue:
- Important Dates and Deadlines
- What’s New in the Workday Fall Update?
- Workday Hire Process Enhancements
- New All-in-One Job Costing Tool Coming Soon
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, October 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 16-30.
Wednesday, October 9 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, October 11.
Thursday, October 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for October 1-15.
Thursday, October 24 at 1 p.m. – Prior Period Mass Advance of Time for the June 2024 time-entry lock on October 31.
Monday, November 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for October 16-31.
Wednesday, November 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, November 8.
All mass processing dates are available via list view or calendar view.
What’s New in the Workday Fall Update?
The Workday Fall Update occurred on September 21. Updates in this release focused on refinements to the user interface. These included the addition of a simplified search feature and updates to the display of error messages and Profile navigation. For more information, continue reading What’s New in the Workday Fall Update?
Workday Hire Process Enhancements
Recent enhancements to the Hire Employee and Convert to Employee tasks in Workday improve the process for users and provide a more simplified experience when hiring employees and contingent workers. These enhancements also improve searching for pre-hires and former workers on the Hire Employee and Contract Contingent Workers tasks to help avoid creating duplicate records. For more information, continue reading Hire Process Enhancements Coming Soon to Workday.
New All-in-One Job Costing Tool Coming Soon
The new Job Costing Tool (JCT) will integrate the functionality of the current Summer Faculty JCT, removing the need to keep up with multiple JCT versions. The new JCT will also include improvements to help address costing needs for 9-month faculty while preserving current functionality for 12-month populations. For more information, continue reading New All-in-One Job Costing Tool Coming Soon.
You asked US! – Answers to Common Questions
How do I end a primary job retroactively when Switch Primary Job is blocked on the date I need?
For employees with multiple jobs, payroll must identify which job is primary for accurate payroll calculations. When payroll runs for a given pay period (monthly or semi-monthly), the primary job is locked in for that period and cannot be changed. Attempting a Switch Primary Job with an effective date within a locked pay period will generate an error message. To learn how to handle this situation, continue reading How to end the primary job when Switch Primary Job is blocked on the effective date.
Can I make changes to a Purchase Order (PO)
The ability to make changes or corrections to a PO depends on the type of document you're working with. To learn how to handle each type, continue reading Corrections on a Purchase Order.
What is the difference between electronic and manual signature authority?
Aside from having signing authority over different types of documents (electronic vs. paper), an important difference is that electronic signature authority is maintained in Electronic Office Management, while manual signature authority is handled by the Signature Desk. To learn more, continue reading Electronic vs. Manual Signature Authority.
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- October 1-2 – Workday Hire and Onboarding
- October 8 – Workday Costing (Advanced)
- October 10 – Workday Job Costing Tool
- October 10 – Workday Costing Approval
- October 15-16 – Workday Multiple Jobs/Additional Work
- November 5-6 – Workday Hire and Onboarding
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.