In This Issue:
- Important Dates and Deadlines
- Preparing for Spring 2025 Resources Now Available
- Mass Processes for Spring 2025
- What’s New in the All-in-one Job Costing Tool
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, November 4 – Submission window opens for the Professional-Track Faculty (PTF) Mass Transactions.
Monday, November 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for October 16-31.
Wednesday, November 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, November 8.
Friday, November 15 – Submission window closes for the Professional-Track Faculty (PTF) Mass Transactions.
Monday, November 18 – Submission window opens for the Mass End Employment Date Extension Process.
Tuesday, November 19 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 1-15.
Friday, November 22 at 1 p.m. – Prior Period Mass Advance of Time for the August 2024 time-entry lock on November 30.
Tuesday, December 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 16-30.
Wednesday, December 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, December 6.
All mass processing dates are available via list view or calendar view.
Preparing for Spring 2025 Resources Now Available
Now available, the Preparing for Spring 2025 webpage contains important dates and resources to assist departments involved in HR processing for fall. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Mass Processes for Spring 2025
The Professional-Track Faculty (PTF) Mass Process assists offices that manage Professional-Track Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions before the start of the spring semester. The submission window runs from Monday, November 4 to Friday, November 15, 2024, at 5 p.m.
The Mass End Employment Date Extension Process will run from Monday, November 18, 2024 – Wednesday, January 8, 2025, at noon. In addition to extending the end employment date, changes to Scheduled Weekly Hours (SWH), Compensation, Business Title, and Position Title can also be made through this process.
What’s New in the All-in-one Job Costing Tool
A new all-in-one Job Costing Tool (JCT) is now available. Among other updates, the new JCT integrates the functionality of the current Summer Faculty JCT. This removes the need to keep up with multiple JCT versions. The new JCT also includes improvements to help address the complexity of costing for 9-month faculty while preserving current functionality for 12-month populations. To learn about specific updates, continue reading What’s New in the All-in-one Job Costing Tool.
You asked US! – Answers to Common Questions
Why can’t I move my candidate to Ready for Hire?
For a quick list of common issues preventing a candidate from being ready for hire and how to quickly resolve them, check out the entry Cannot Move Candidate to Ready for Hire. For a more detailed troubleshooting checklist, refer to the Candidate Management – Workday Instructional Guide (WIG).
I know I'm not supposed to use today as an effective date when completing a stand-alone Change Organization Assignment, but what date should I use?
Since updating some of the fields in the stand-alone Change Org Assignment process does not directly affect the worker, it is best to go as far back in time as possible to allow other HR processes to happen unimpeded. Please refer to the Change Organization Assignments - Workday Instructional Guide to find the best practices for entering dates. To learn more, continue reading Change Organization Assignment and Effective Dates.
How do I set my profile to use different desk/view combinations for certain screens in DEFINE?
The YP2 command allows users to specify up to 12 default desk/view combinations for specific commands or menu screens. To learn how, refer to the askUS knowledge base entry Profiling Desk and View Combinations for DEFINE Screens. For more answers to common questions about desks and views, continue reading Troubleshooting Your Desks and Views in DEFINE.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- November 5-6 – Workday Hire and Onboarding
- November 12-13 – Workday Costing (Basics)
- November 19-20 – Workday Recruiting
- December 3-4 – Workday Hire and Onboarding
- December 10-11 – Workday Changes During Employment
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.