In This Issue:
- Important Dates and Deadlines
- Summer 2023 Mass Extend Process Closes on June 7
- Get Started Preparing for Fall 2023
- Duplicate Management Enhancement Coming to Workday in June
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Thursday, June 1 – June AGS Mass End Additional Job / Termination Process Run Date
Friday, June 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 16-31.
Wednesday, June 7 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, June 9.
Wednesday, June 7 at noon – Submission Window Closes for the Mass Extension Process for Summer 2023.
Tuesday, June 13 – The Performance Appraisal Mass Transaction Process submission window opens.
Friday, June 16 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for June 1-15.
Friday, June 23 at 1 p.m. – Prior Period Mass Advance of Time for the March 2023 time-entry lock on June 30.
View all upcoming mass process dates and deadlines
Summer 2023 Mass Extend Process Closes on June 7
The Summer 2023 Mass End Employment Date Extension Process submission window will close at noon on Wednesday, June 7. To take advantage of this process, departments should run the Mass Extend Template RPT0900 report in Workday. For more dates and resources, visit the Preparing for Summer 2023 webpage.
Get Started Preparing for Fall 2023
For those looking to get a jump on planning for the upcoming fall semester, the Preparing for Fall 2023 webpage is now available. The page contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming fall semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Duplicate Management Enhancement Coming to Workday in June
In June, an enhancement to Workday will reduce delays experienced by Recruiters due to a candidate having duplicate records and the need to contact the Human Resources Service Center (HRSC). The enhancement will allow HRSC to take proactive measures to reduce delays caused by duplicate records. For more information, continue reading Duplicate Management Enhancement Coming to Workday in June.
You asked US! – Answers to Common Questions
Troubleshooting Your Desks and Views in DEFINE
Not having the correct desk/view permissions can prevent you from accessing documents and completing your work. To help you troubleshoot access to DEFINE screens, we gathered a few of the most common issues and their solutions. To learn more, continue reading Troubleshooting Your Desks and Views in DEFINE.
How do I fix an incorrect job profile for a new worker in our office?
Whether the worker is a new hire or an existing worker receiving an additional job, the solution is similar. If the transaction is still in progress, cancel or have it sent back for correction. If the transaction was completed successfully, you can process job profile and other changes by completing a Job Change with the same effective date as the original transaction. If the transaction is future dated, wait until the effective date to initiate the Job Change.
How do I set up command authorizations in Electronic Office Management (EOM)?
If you are an Electronic Office Manager or delegate, you can follow the steps in the entry Set Up Command Authorizations in the Electronic Office Manager (EOM). You can also check out the EOM Basics and Beyond Video Series for additional information.
How long do workers retain access to Workday after their job is ended or terminated?
The length of time a worker retains access to Workday depends on their relationship to the University. For more information, refer to Duration of Worker Access to Workday.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- June 6-7 – Workday Hire and Onboarding
- June 13 – Workday Nonemployee & Contingent Worker
- June 13-14 – Workday Recruiting
For a complete listing of ILT offerings, visit the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.