In This Issue:
- Important Dates and Deadlines
- Summer Mass Extend Submission Window Closing Soon
- Begin Preparing for Fall 2024 with these Resources
- Signature Desk Update Adds Flexibility to Requirements for Request Forms
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, May 29 – CSU Transaction Processing Deadline for the Summer AGS Mass Termination Process, which runs on Friday, May 31.
Tuesday, June 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 16-31.
Wednesday, June 5 at noon – Mass End Employment Date Extension Process submission window closes.
Wednesday, June 5 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, June 7.
Monday, June 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for June 1-15.
Friday, June 21 – Prior Period Mass Advance of Time for the March 2024 time-entry lock on Friday, June 30.
Monday, June 24 – Performance Appraisal Mass Transactions submission window opens.
Wednesday, July 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, July 5.
All mass processing dates are available via list view or calendar view.
Summer Mass Extend Submission Window Closing Soon
The Mass End Employment Date Extension Process submission window will close at noon on Wednesday, June 5, 2024.
Summer 2024 Resources
- Visit the Preparing for Summer 2024 webpage for more dates and resources to help your office prepare for summer.
- Find the Faculty and Academic Graduate Student Employees Summer 2024 Appointment Guidance and other resources on the Faculty and Graduate Student Worker Appointment Date Changes page in the askUS knowledge base.
Begin Preparing for Fall 2024 with These Resources
Now available, the Preparing for Fall 2024 webpage contains important dates and resources to assist departments involved in HR processing for fall. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Highlighted Resources in the askUS knowledge base
Signature Desk Update Adds Flexibility to Requirements for Request Forms
Responding to feedback about the request forms process, the Signature Desk will now accept signatures from either the unit’s Chief Business Officer (CBO) or delegate OR the unit's DEFINE unit administrator when submitting applicable Signature Desk Request Forms. For more information, continue reading Signature Desk Update Adds Flexibility to Requirements for Request Forms.
You asked US! – Answers to Common Questions
How long do workers retain access to Workday after their job is ended or terminated?
The length of time a worker retains access to Workday depends on their relationship to the University. For more information, refer to Duration of Worker Access to Workday.
I need to update costing allocations for a worker. How do I know what Costing Allocation Level to use?
The correct level depends on whether the update is for the worker’s base pay, additional compensation, or budgetary funding. To learn more, refer to Using the Correct Costing Allocation Level in the askUS knowledge base. For more costing tips, continue reading Tips for Troubleshooting Common Costing Allocation Issues.
How do I set up command authorizations in Electronic Office Management (EOM)?
If you are an Electronic Office Manager or delegate, you can follow the steps in the entry Set Up Command Authorizations in the Electronic Office Manager (EOM). You can also check out the EOM Basics and Beyond Video Series for additional information.
How Quickly Do Retro Cost Transfers Post to DEFINE?
Payroll runs cost transfer integrations multiple times per week to update DEFINE from Workday but keep in mind that multiple factors can affect when a cost transfer will post to DEFINE. To learn more, continue reading When will a Retro Cost Transfer Post to DEFINE?
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- June 17-18 – Workday Hire and Onboarding
You can view all upcoming Instructor-Led Training (ILT) dates in a list view or calendar view.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.