In This Issue:
- Important Dates and Deadlines
- Resources to Help You Prepare for Fall 2024
- Summer Mass Processing Reminders
- Impacts of Un-Ended Jobs for Student Workers
- You asked US! – Answers to Common Questions
- Training Opportunities – Summer Self-Paced Learning
- askUS Release Notes
Important Dates and Deadlines
Tuesday, July 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for June 16-30.
Wednesday, July 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, July 5.
Friday, July 12 – Performance Appraisal Mass Transactions submission window closes.
Monday, July 15 – Professional-Track Faculty (PTF) Mass Transaction Processing submission window opens.
Monday, July 15 – Mass End Employment Date Extension Process submission window opens.
Wednesday, July 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for July 1-15.
Wednesday, July 24 – Prior Period Mass Advance of Time for the April 2024 time-entry lock on Wednesday, July 31.
Friday, July 26 – Professional-Track Faculty (PTF) Mass Transaction Processing submission window closes.
Friday, August 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for July 16-31.
Wednesday, August 7 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, August 9.
All mass processing dates are available via list view or calendar view.
Resources to Help You Prepare for Fall 2024
The Preparing for Fall 2024 webpage contains important dates and resources to assist departments involved in HR processing for fall. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Highlighted Resources in the askUS knowledge base
- Transitioning AGS and Fellows from Summer to Fall Jobs
- FAQs about new Student Employment Dates
- Faculty and Graduate Student Worker Appointment Date Changes
Summer Mass Processing Reminders
Don't miss out on these mass processing services that will be active during July.
The Performance Appraisal Mass Transaction Processing allows CSUs that do not use Workday's performance appraisal functionality to upload Performance Ratings and Completion Dates into Workday. The submission window closes on Friday, July 12, at 5 p.m.
Professional-Track Faculty (PTF) Mass Transaction Processing assists offices that manage Professional-Track Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions prior to the start of the fall semester. The submission window will run from Monday, July 15, to Friday, July 26, at 5 p.m.
The Mass End Employment Date Extension Process will run from Monday, July 15 to Wednesday, September 4 at noon for Hourly and Salaried Student positions. In addition to extending the end employment date, offices can make changes to Scheduled Weekly Hours, Compensation, Business Title, and Position Title through this process
Impacts of Un-Ended Jobs for Student Workers
For student employees, having an un-ended job can have multiple negative impacts, including adversely affected benefits and extra efforts required by units to resolve issues caused by jobs not ending appropriately. Avoid these issues by reviewing these Tips for Optimizing the Mass Term Process.
You asked US! – Answers to Common Questions
How can we avoid needing to merge EIDs for new hires?
Always search Workday by name—including prior names—and any known EIDs before hiring an employee to avoid them ending up with multiple EIDs in Workday. When this happens, the EIDs must be merged, which can be difficult and time-consuming to resolve. For additional information, continue reading Avoiding the Duplicate Pre-Hire Trap.
Why does a manual signer who was removed from a budget group still appear in *DEFINE?
For record-keeping purposes, manual signers who no longer have signature authority may still appear on a budget group. To verify that a person's signature authority has expired, follow the steps in the askUS knowledge base entry Removed Manual Signer Still Appears in DEFINE.
How do I end a primary job retroactively when Switch Primary Job is blocked on the date I need?
For employees with multiple jobs, the primary job is locked during payroll calculations and cannot be changed. Attempting a Switch Primary Job with an effective date within a locked pay period will generate an error. Because ending the job with the correct effective date is not possible, the best workaround is to simulate the job as being ended. For step-by-step instructions, continue reading How to end the primary job when Switch Primary Job is blocked on the effective date.
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Summer Self-Paced Learning
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
The Fall 2024 Instructor-Led Training (ILT) schedule will be available by the end of July. Keep an eye on the Upcoming Instructor-Led Training (ILT) list for updates.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.