In This Issue:
- Important Dates and Deadlines
- Start Preparing for Summer 2023 with these Resources
- Contract Payment Tracker set to Go Live on April 12
- New Professional Student Job Families Available in Workday
- Workday, Inc. Plans Solution for Job Alerts Issue
- ICYMI – What's New in the Workday Spring Update?
- Longevity Backpay One-time Payment Routing Update
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Tuesday, April 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 3/16/22 - 3/31/22.
Wednesday, April 5 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, April 7.
Tuesday, April 18 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 4/1/23 - 4/15/23.
Friday, April 21 at 1 p.m. – Prior Period Mass Advance of Time for the January 2023 time-entry lock on April 30.
Monday, May 1 – Mass Extension Process submission window opens for Summer 2023. The submission window will close on Wednesday, June 7, at noon.
View all upcoming mass process dates and deadlines
Start Preparing for Summer 2023 with these Resources
The Preparing for Summer 2023 webpage is now available. The page contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming spring semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Contract Payment Tracker set to Go Live on April 12
On April 12, the Contract Payment Tracker (CPT) will become available to campus as part of phase 2 of the Contract Payments Tracking Project. VP2 and VPE documents in DEFINE will also receive new audit functionality related to processing contract payments. Together these changes improve the ability of departments to monitor payments related to business contracts in the Contracts+ system. For more information, continue reading Contract Payment Tracker Coming April 12.
New Professional Student Job Families Available in Workday
Two new job families now exist in Workday as a response to the needs of Colleges, Schools, and Units (CSUs) that employ professional students. The new job families will reduce Student Employment Eligibility (SEE) report errors and help CSUs manage staffing professional students more efficiently. For more information, continue reading New Professional Student Job Families Available in Workday.
Workday, Inc. Plans Solution for Job Alerts Issue
Recently, Workday, Inc. announced plans to address an issue preventing many users from receiving Job Alerts as expected. The fix for the issue will occur over the weekend (March 31-April 1) during planned weekly maintenance. Those who have signed up for Job Alerts will receive a Confirmed Opt-In (COI) email to confirm their intent to subscribe. For more information, continue reading Workday, Inc. Plans Solution for Job Alerts Issue.
Longevity Backpay One-time Payment Routing Update
In the rare event that HR Records needs to initiate a one-time payment for Longevity Backpay, they will now include a default Cost Center and route it to the HR Partner, who will update the Cost Center, if necessary, before approving. The event will then route to the Cost Center's Manager for approval. Please contact the HRSC's Records team (hrsc@austin.utexas.edu) if you have questions about this request.
ICYMI – What's New in the Workday Spring Update?
The Workday Spring Update took place on March 11 and included updates to several areas, including Recruiting, Time and Absence, Inbox search, and the Workday homepage. For more information, continue reading What's New in the Workday Spring Update?
You asked US! – Answers to Common Questions
What are supervisory organizations in Workday? Are they like Units?
Supervisory organizations group workers into a management hierarchy, like an org chart, and are the basic organizational structure used in Workday. For more information, continue reading Supervisory Organizations in Workday or refer to lesson 6 of Workday Fundamentals Self-Paced Learning for a quick review. Supervisory Organizations differ from Units and Departments at UT. You can get an overview of how they relate to each other in the Relationship Between Financial and HR Organizations document.
How do I confirm the transmission of my UT Market purchase order to the supplier?
To see the status of a UT Market purchase order, follow the steps listed in the askUS Knowledge Base entry, Verifying UT Market Purchase Orders Reach Suppliers. Related: Need to check your purchase order's receipt status? Learn how by viewing the entry, UT Market Receipt Status.
How can I remove ineligible workers from the leave payout report?
When an ineligible worker appears on the Workday report Payable Time Off Balances (Required and Optional) – RPT0371, you can reduce their balances by following the Payout at Termination or Loss of Leave Eligibility - Workday Instructional Guide (WIG). For more information, continue reading What to do when the leave payout report shows an ineligible worker.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- April 4-5 – Workday Hire and Onboarding
- April 11-12 – Workday Costing (Basics)
- April 18-19 – Workday Multiple Jobs/Additional Work
- May 2-3 – Workday Hire and Onboarding
- May 9 – Workday Costing (Advanced)
- May 10 – Workday Job Costing Tool
- May 10 – Workday Costing Approval
For a complete listing of ILT for Spring 2023, visit the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.