News from askUS - March 27, 2024

March 27, 2024

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In This Issue:

  • Important Dates and Deadlines
  • Get Started Preparing for Summer 2024
  • Prior Approval Request (PAR) Update Complete
  • Quick Tips for Tracking Time Off Balances in Workday
  • You asked US! – Answers to Common Questions
  • Training Opportunities – Self-Paced or Instructor-Led
  • askUS Release Notes


Important Dates and Deadlines

Tuesday, April 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for February 16-29.

Wednesday, April 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, April 5.

Wednesday, April 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for March 1-15.

Tuesday, April 23 – Prior Period Mass Advance of Time for the January 2024 time-entry lock on April 30.

Monday, April 29Mass End Employment Date Extension Process submission window opens.

All mass processing dates are available via list view or calendar view.

Get Started Preparing for Summer 2024

The Preparing for Summer 2024 webpage is now available. The page contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming spring semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.

Mass Processing for Summer 2024

The Mass End Employment Date Extension Process will run from Monday, April 29, 2024, until noon on Wednesday, June 5, 2024.

Updated Resources for Summer 2024


Prior Approval Request (PAR) Update Complete

The updates to the Prior Approval Request (PAR) are complete. Colleges, Schools, and Units (CSUs) may submit PARs for summer and fall 2024 faculty new hires. To learn more about academic appointment date changes for fall 2024, including updated guidance and communications archive, continue reading Faculty and Graduate Student Worker Appointment Date Changes.


Quick Tips for Tracking Time Off Balances in Workday

As we approach the summer vacation season, here are a few quick, shareable tips to help time-off-eligible employees track and plan for using their time-off balances. For more information, continue reading Quick Tips for Tracking Time Off Balances in Workday.


You asked US! – Answers to Common Questions

Our HR Executive is out of the office for two weeks. How do we handle approvals in Workday during their absence?

Any time you need to plan for or react to the absence of a key role holder in Workday, the best place to start is the Role Holder Absence Guidance – Workday Process Overview (WPO). In this case, your best course of action would be to set up a Delegation so a designated delegate can approve tasks and business processes that route to the absent role holder's Workday inbox.

Can I manage Manual Signature Authority through Electronic Office Management (EOM)?
Departments manage electronic and manual signature authority through different methods due to each controlling specific levels of authorization. You can manage electronic signature authority through the EOM but should contact the Signature Desk to perform manual signature authority changes. To learn more, continue reading Electronic vs. Manual Signature Authority.

How can our center use Workday to track non-paid relationships with faculty contributors outside our unit?

You can use courtesy faculty appointments to establish and track relationships between faculty and your academic unit without needing an additional job with scheduled weekly hours or compensation. To learn more, continue reading Courtesy Faculty appointments help units create and track faculty relationships.

Who can create a new authorization (admin) view in EOM?

Only an electronic office manager or a delegate can create new authorization views. For an overview of the process, continue reading Create an Authorization (Admin) View in the Electronic Office Manager (EOM).

You can find answers to many more frequently asked questions in the askUS Knowledge Base


Training Opportunities – Self-Paced or Instructor-Led

askUS Self-Paced Learning allows users to access training at their own pace and convenience.

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.

You can view all upcoming Instructor-Led Training (ILT) dates in a list view or calendar view.


askUS Release Notes

The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.


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