In This Issue:
- Important Dates and Deadlines
- Web Update – Preparing for Summer 2022 Now Available
- NEW – Workday Offer Letter Management with DocuSign
- You asked US! – Answers to Common Questions
- ICYMI – News from askUS Moving to Monthly Email in May
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, May 2 – Student Mass End Employment Date Extension Process submission window opens for summer 2022.
Tuesday, May 3, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 4/16/22 - 4/30/22.
Wednesday, May 4, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, May 6.
Tuesday, May 17, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 5/1/22 - 5/15/22.
Monday, May 23, at 1 p.m. – Prior Period Mass Advance of Time for the February 2022 time-entry lock on May 31.
Friday, May 27, at noon – CSU Transaction Processing Deadline for the June AGS Monthly Mass EAJ/Term Process for the Academic Graduate Student population, which runs on June 1.
Web Update – Preparing for Summer 2022 Now Available
The Preparing for Summer 2022 webpage is now available. The page contains important dates and resources to assist departments in preparing for HR processing in support of the upcoming summer sessions. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
NEW – Workday Offer Letter Management with DocuSign
Recruiters and Recruiting Coordinators can now create, manage, and send offer letters to candidates from within Workday with a built-in connection to DocuSign, allowing them to collect signatures without printing and scanning! For more information and links to updated documentation, continue reading NEW – Workday Offer Letter Management with DocuSign.
Nepotism Data Update Effort Begins May 2
On Monday, May 2, an effort to replace the current Nepotism declaration open-text field in Workday with a new Nepotism and Consensual Relationship Declaration(s) section will begin. The existing Nepotism field will become View Only on May 2 for the conversion of nepotism data to the new layout. When the new section becomes available on May 5, we encourage employees and HR Partners/Executives to review and update declaration entries. For more information, continue reading Nepotism Data Update Effort Begins May 2.
You asked US! – Answers to Common Questions
How do I find a list of job responsibilities for a Performance Review?
See the Viewing Position Responsibilities for Performance Appraisals - Workday Instructional Guide (WIG) or the entry Finding Job Descriptions in Workday in the askUS Knowledge Base.
Why doesn’t the WIG I downloaded last time I performed this task match what’s on the screen?
Downloading documentation is convenient, but if it’s been a while since you used a downloaded piece of documentation, consider reviewing the file via the appropriate Workday Documentation page to make sure you’re using the latest version. askUS regularly updates documentation to match changes made to Workday business processes.
How do I change my default desk and view in DEFINE?
Use the YP1 command to change the default desk/view you are assigned to each time you log in to DEFINE. You can also use the YP1 command to change the default purchase center associated with your profile.
How do I set my profile to use different desk/view combinations for certain screens in DEFINE?
You can use the YP2 command to specify up to 12 different default desk/view combinations in DEFINE. The YP2 command will also allow you to create a profile for use in FRMS.
ICYMI – News from askUS Moving to Monthly Email in May
Beginning in May, the News from askUS newsletter will switch from bi-weekly to monthly publication. We are making this change out of respect for our readers’ inboxes and to focus on publishing more timely content to our websites. After this edition, look for the next newsletter on May 25, 2022. For more information and a complete newsletter schedule, continue reading News from askUS Moving to Monthly Email in May.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- May 3-4 – Workday Hire and Onboarding
- May 10 – Workday Costing (Advanced)
- May 11 – Workday Job Costing Tool
- May 11 – Workday Costing Approval
- May 17-18 – Workday Multiple Jobs/Additional Work
- June 7-8 – Workday Costing (Basics)
- August 2-3 – Workday Hire and Onboarding
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.