In This Issue:
- Important Dates and Deadlines
- Prep for Summer Resources
- Mass Extend Process Now Allows Compensation Changes
- Academic Appointment Date Change Updates
- Employee Base Compensation Visualization Now Available
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, April 29 – Mass End Employment Date Extension Process submission window opens.
Thursday, May 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for April 16-30.
Wednesday, May 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, May 10.
Friday, May 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 1-15.
Thursday, May 23 – Prior Period Mass Advance of Time for the February 2024 time-entry lock on Friday, May 31.
Wednesday, May 29 – CSU Transaction Processing Deadline for the June AGS Mass Termination Process, which runs on Friday, May 31.
Tuesday, June 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 16-31.
Wednesday, June 5 – Mass End Employment Date Extension Process submission window closes.
All mass processing dates are available via list view or calendar view.
Prep for Summer Resources
The Preparing for Summer 2024 webpage contains important dates and resources to assist departments involved in HR processing for summer. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Recently added: Student Employment (SE) Forum presentation from the April meeting.
Mass Extend Process Now Allows Compensation Changes
When the submission window for the upcoming Mass End Employment Date Extension Process opens on Monday, April 29, CSUs will be able to change compensation amounts for workers being extended as part of the submission process. The process update allows compensation changes for any job being extended. The summer submission window will close on Wednesday, June 5, at 5 p.m. For more information, continue reading Mass Extend Process Now Allows Compensation Changes.
Academic Appointment Date Change Updates
Presentation materials from info sessions held for 9-month faculty are now available online for review. To access these materials or learn more about academic appointment date changes for fall 2024, continue reading Faculty and Graduate Student Worker Appointment Date Changes.
Employee Base Compensation Visualization Now Available
The Employee Base Compensation – D0003 visualization provides a view of employees' base salary compensation by fiscal year to authorized users. The report allows comparisons across Colleges, Schools, Units (CSUs), and the University by Job Profile, along with access to other filters and views. For more information, continue reading Employee Base Compensation Visualization Now Available.
You asked US! – Answers to Common Questions
Why is a performance review routing to me for a worker I don't know?
Because performance reviews are worker-based, not position-based, when the process routes to the HR Partner role in Workday, it will route to HR Partners for all the employee's jobs. To learn more, continue reading Avoid Confusion when Launching Performance Reviews for Employees with Multiple Jobs. To access more resources for Performance Appraisals in Workday, continue reading Resources to Help You Prepare for Performance Appraisals.
How do I submit supporting documentation for a VP5 document in DEFINE?
If you are assigned to the creator desk and the VP5 is currently on or has been returned/recalled to the creator desk, you can follow the instructions in the askUS knowledge base entry, Submitting VP5 Cover Sheets and Documentation. Need to remove documentation? Follow the steps in the entry, Delete Documentation for a DEFINE VP5 in the Image Retrieval System.
Why am I unable to set up my payroll paycheck for direct deposit?
Whether setting up direct deposit for the first time or changing your payment elections, you can address most direct deposit setup issues with some basic troubleshooting. To learn how, continue reading Troubleshooting Direct Deposit Setup.
How do I confirm the transmission of my UT Market purchase order to the supplier?
To see the status of a UT Market purchase order, follow the steps listed in the askUS Knowledge Base entry, Verifying UT Market Purchase Orders Reach Suppliers. Related: Need to check your purchase order's receipt status? Learn how by viewing the entry, UT Market Receipt Status.
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- May 7-8 – Workday Hire and Onboarding
- May 14-15 – Workday Recruiting
- June 11-12 – Workday Hire and Onboarding
You can view all upcoming Instructor-Led Training (ILT) dates in a list view or calendar view.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.