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Terminology Talk - Job Requisitions

Feb. 11, 2022

Job Requisitions in Workday have three possible statuses: Open, Filled, or Closed. Open job requisitions are active and can be either Posted or Unposted to the job posting websites. Filled job requisitions are completed recruiting efforts, i.e., a candidate has been hired to fill the job. Closed job requisitions are recruiting efforts that will not be completed.

Terminology Talk – Job vs. Position

Jan. 28, 2022
We commonly use the terms Job and Position interchangeably, but there is a technical difference. Positions are separate business objects that we can create and modify without the necessity of a worker in the position. This distinction means that Positions may be unfilled, filled, or closed. Jobs, however, must always have a worker.

Terminology Talk - Candidate vs Pre-Hire vs Worker Records

Jan. 14, 2022
In Workday, people may be represented by three similar records. While these records may share some information, each has a different function within the system. Let’s illustrate this by following someone through the recruiting and hire cycle.

Terminology Talk - Transaction

Jan. 3, 2022
A transaction is a group of information that makes up an accounting entry. Some information is required on every UT accounting entry (i.e., account number, object class code, amount, etc.).  Some information is optional (i.e., DTN or *DEFINE codes, etc.).

Terminology Talk – Cancel vs. Cancel

Nov. 19, 2021
In Workday, transactions, known as business process events, can have different statuses such as in-progress, completed, or canceled. It's not uncommon to cancel an in-progress event which you can accomplish from the related actions for the specific business process event. An unsubmitted business process can simply be canceled via a cancel button on the screen.

Terminology Talk - Affiliates

Nov. 3, 2021
Before moving to Workday, we referred to someone who was not an employee but still needed access to university systems as an Affiliate. Affiliates were given jobs without compensation and denoted by job codes (job profiles) with a letter A prefix.

Terminology Talk - Academic Appointments

Oct. 19, 2021
Terminology Talk is a new series in which we explain and clarify some of the terminology used in UT’s HR/Payroll and Financial systems. In Workday, referring to an appointment is not the same as referring to a job. Find out how the meaning of appointment at UT has changed over the years.