In This Issue:
- Important Dates and Deadlines
- What’s New in the Workday Spring Update
- You asked US! – Answers to Common Questions
- Upcoming Wi-Fi Security Updates from ITS
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Thursday, March 17, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 3/1/22 - 3/15/22.
Thursday, March 24, at 1 p.m. – Prior Period Mass Advance of Time for the December 2021 time-entry lock on March 31.
Monday, April 4, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 3/16/22 - 3/31/22.
Wednesday, April 6, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, April 8.
What’s New in the Workday Spring Update
The Workday Spring Update for 2022 is now in effect. Improvements include a global navigation menu and new search functionality. For more information covering all changes included in the update, continue reading What’s New in Workday?
The Workday Spring Update includes significant changes to the Workday Homepage layout that impacts how workers access the Time app from the homepage. Resources are available in English and Spanish to aid those who may require assistance navigating to the Time app on the new homepage.
You asked US! – Answers to Common Questions
What is the process for correcting an employee's timesheets in Workday?
To correct time entries made after 10/31/2018, refer to the askUS Knowledge Base entry, Process for Correcting Timesheets in Workday. Remember, there is a limit to how far back you can go to correct time in Workday.
How Do I Copy an FRMS Transfer Document?
The method depends on whether the transfer document is approved or not. To learn both methods, continue reading Copy an FRMS Transfer Document in the askUS Knowledge Base. While there are many reasons you’d want to copy a transfer document, it might be helpful to know it’s the only way to fix a document created on the wrong desk.
How does the Time Off Service Date (TOSD) affect Payouts in Workday?
When using the Workday report Payable Time Off Balances (Required and Optional) - RPT0371 to review payable time off balances, note that the Time Off Service Date column refers to the date the employee reached six months of continuous state service. The TSOD is when the employee becomes eligible to use or be paid for vacation. It is not necessarily the date the payout should be processed. Payouts should occur on the termination date or the day before the worker loses leave eligibility. For additional guidance, see the Payouts at Termination or Loss of Leave Eligibility – Workday Instructional Guide (WIG).
Upcoming Wi-Fi Security Updates from ITS
“Trust and Accept” NEW utexas Wi-Fi Certificate on your phones and computers starting March 30
Beginning March 30, you will be prompted to trust and accept a new certificate to access the utexas Wi-Fi network from your phones, tablets, and computers. The previous certificate is expiring as an annual security measure. For those who may not be traveling to campus regularly, you will need to "Trust/Accept" the new certificate on your first trip back to campus after March 30. A new Wi-Fi certificate will be issued annually as a routine security measure. A campus-wide email will go out to all students, faculty, and staff later in March and include links to help resources. For more information, visit this help page.
Increasing security across UT’s 300,000 Wi-Fi enabled devices starting May 22
On May 22, additional firewall protection will extend to more than 300,000 individual devices within the university’s network. There won’t be any difference for most students, faculty, and staff, except they will now be better protected. If situations arise where the firewall blocks activities between your devices over Wi-Fi, please visit this help page. A campus-wide email will go out to all students, faculty, and staff later in March and include links to help resources.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn.
- March 22 – Workday Nonemployee & Contingent Worker
- April 5-6 – Workday Hire and Onboarding
- April 12-13 – Workday Costing (Basics)
- April 19-20 – Workday Changes During Employment
- April 26-27 – Workday Recruiting
- May 3-4 – Workday Hire and Onboarding
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.