In This Issue:
- Important Dates and Deadlines
- New My Time and Absence Dashboard Available in Workday
- Contacts+ Payment Update coming to VP2 and VPE on July 5
- New BAFO Fields Coming to Point Plus in July
- Get a Jump-Start on Your FYE Planning
- You asked US! – Answers to Common Questions
- New Mileage Reimbursement Rate Effective July 1
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Tuesday, July 5, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 6/16/22 - 6/30/22.
Wednesday, July 6, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, July 8.
Tuesday, July 19, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 7/1/22 - 7/15/22.
Friday, July 22, at 1 p.m. – Prior Period Mass Advance of Time for the April 2022 time-entry lock on July 31.
New My Time and Absence Dashboard Available in Workday
The My Time and Absence dashboard is now available for all employees to add to their Workday homepage. The new dashboard provides a single location to manage time entry, check time-off balances, and access other information related to time and absence. For more information, continue reading New My Time and Absence Dashboard Available in Workday. To learn how to add a dashboard to your Workday homepage, refer to Workday Dashboards in the askUS Knowledge Base.
Contacts+ Payment Update coming to VP2 and VPE on July 5
On July 5, document creators will notice new and updated fields in VP2 and VPE payment documents in *DEFINE. A new required field called Contract? will allow document creators to indicate whether the payment voucher includes transactions related to a business contract that exists in Contracts+. The PO/CONTR# field (formerly the PO NBR field) will associate a specific contract number with the transaction. This update to VP2 and VPE payment documents is part of the project to improve how UT tracks contract payments shared with readers in May. An askUS Knowledge Base entry, Using the Contract? Field on VP2 or VPE, already exists for users who would like to learn how to use the new functionality before July 5. Document creators should keep an eye on their inboxes for additional information from Procurement and Payment Services (PPS).
New BAFO Fields Coming to Point Plus in July
To assist offices across campus track savings elicited by asking a vendor whether a quote is their Best and Final Offer (BAFO), Point Plus will receive updates on July 5 to facilitate tracking this information. The update includes adding two new optional fields to the Bid Tabbing Entry page for PB3 and PB4 documents, and the Vendor tab for all Purchase Order types. The Orders by Purchasing Center report will also receive updates to include BAFO data. For more information, continue reading New BAFO Fields Coming to Point Plus in July.
Get a Jump-Start on Your FYE Planning
If you're involved in Fiscal Year-End (FYE) planning for your office, keep an eye on the Processing Deadlines for Fiscal Year-End entry in the askUS Knowledge Base. We will update this entry with new information as it becomes available with updated entries marked with updated for 21-22.
You asked US! – Answers to Common Questions
We hired a worker for a position, but they ended up not starting. What do I do?
Our student worker has multiple jobs with the same title. Can we fix this?
Generic job titles like Student Assistant can cause time entry confusion for student workers with multiple jobs. To avoid confusion and possible pay issues, give their position a unique name using Change Job in Workday. Learn more about Position Title vs. Business Title.
How do I access the Glossary in DEFINE?
To access the glossary in DEFINE, press PF10, type the term you wish to look up in the field that appears, and press ENTER. The definition of the term you entered or a numbered list of related terms for you to choose from will appear. For more help with financial systems terminology, view the FRMS Glossary or the Electronic Office Management (EOM) Glossary.
New Mileage Reimbursement Rate Effective July 1
On July 1, 2022, the standard mileage rate for using a personal car (including vans, pickups, or panel trucks) will change. The new rate for travel occurring on or after July 1, 2022, will be 62.5 cents per mile for business miles driven. The rate of 58.5 cents per mile will continue to apply for travel dates before July 1, 2022. Note: The reimbursement rate is affected by the travel date, not the reimbursement date. For more information, refer to New Mileage Reimbursement Rates in the askUS Knowledge Base. Please direct any questions about mileage reimbursements to Travel Services at firstname.lastname@example.org.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- August 2-3 – Workday Hire and Onboarding
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.