In This Issue:
- Important Dates and Deadlines
- Preparing for Summer 2025
- Recent Signature Desk Request Forms Process Improvements
- New Vendor Hold Search Site Now Available
- Copilot Opportunities from UT Enterprise Technology
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Friday, May 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for April 16-30.
Wednesday, May 7 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, May 9.
Monday, May 19 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 1-15.
Thursday, May 22 at 1 p.m. – Prior Period Mass Advance of Time for the February 2025 time-entry lock on May 31.
Wednesday, May 28 at noon – CSU Transaction Processing Deadline for the May AGS Mass Termination Process, which runs on May 30.
Tuesday, June 3 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for May 16-30.
Wednesday, June 4 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, June 6.
Wednesday, June 4 at noon – The Summer 2025 Mass End Employment Date Extension Process submission window closes.
All mass processing dates are available via list view or calendar view.
Preparing for Summer 2025
The Preparing for Summer 2025 webpage contains important dates and resources to assist departments preparing for HR processing ahead of the upcoming summer sessions. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Reminders for Summer 2025
- The Mass End Employment Date Extension Process submission window will close at noon on Wednesday, June 4.
- Extend AGS Employees Before the AGS Mass Termination Process
- Avoid potential issues by using Change Job to extend positions
- CSU Approvals via DocuSign are Required for Mass Processes
Recent Signature Desk Request Forms Process Improvements
To further improve the Signature Desk request experience, additional and updated support materials are now available on the Signature Desk Request Forms webpage, where each request form type now has a corresponding link to guidance tailored to the form. The guidance includes explanations of the steps involved in completing the request and the information the requestor will need to provide. The new guidance can also be accessed through the askUS ServiceNow Knowledge Base. To learn more, continue reading Recent Signature Desk Request Forms Process Improvements.
New Vendor Hold Search Site Now Available
A new Vendor Hold Search site allows UT employees to check whether a prospective vendor has an active hold with the state. Checking the hold status of a vendor will enable employees to verify if payments to a vendor are permitted (according to warrant hold statutes set by the State of Texas). The site features a questionnaire-style search tool to assist those checking a vendor’s hold status. The UT site replaces the state-run Vendor Hold search tool, decommissioned in August 2024.
Copilot Opportunities from UT Enterprise Technology
Enterprise Technology (ET) is currently providing subsidies for Microsoft Copilot premium licenses. The premium license can enhance productivity and collaboration by integrating advanced AI capabilities directly into the Microsoft 365 suite, streamlining workflows, and enabling seamless teamwork. For more information, visit the Copilot for Microsoft 365 page on the Enterprise Technology website. Looking for training? Visit the ET Events page to view available sessions.
You asked US! – Answers to Common Questions
Who can create a new authorization (admin) view in EOM?
Only an electronic office manager or delegate can create new authorization views. For an overview of the process, continue reading Create an Authorization (Admin) View in the Electronic Office Manager (EOM).
How do I submit supporting documentation for a VP5 document in DEFINE?
If you are assigned to the creator desk and the VP5 is currently on or has been returned/recalled to the creator desk, you can follow the instructions in the askUS knowledge base entry, Submitting VP5 Cover Sheets and Documentation. Need to remove documentation? Follow the steps in the entry, Delete Documentation for a DEFINE VP5 in the Image Retrieval System.
Why is a performance review routing to me for a worker I don't know?
Because performance reviews are worker-based, not position-based, when the process routes to the HR Partner role in Workday, it will route to HR Partners for all the employee's jobs. To learn more, continue reading Avoid Confusion when Launching Performance Reviews for Employees with Multiple Jobs. To access more resources for Performance Appraisals in Workday, continue reading Resources to Help You Prepare for Performance Appraisals.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- May 6-7 – Workday Hire and Onboarding
- May 13-14 – Workday Recruiting
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.