Onboarding & I-9

Key :  WIG - Workday Instructional Guide    WPO - Workday Process Overview

Related Instructor-Led Training (ILT)

Workday Hire & Onboarding ILT – This Workday course is designed as an introductory class for anyone who initiates hires and manages onboarding for new workers at UT.

Onboarding

Materials on the business processes related to Onboarding for all populations.

Onboarding - WPO

Overview of the Onboarding business process.

Onboarding Setup - WIG

Steps for HR roles to setup onboarding process for new hires.

Watch a video demonstration for Onboarding Setup, Manage Probation Period, and the To Do for Probationary/New in Position Performance reviews. Also includes the point of view of a new hire when viewing the Onboarding Dashboard.

Manage/Add Probationary Period - WIG

Steps for adding a new probationary period for a new classified employee or steps for editing the dates for an existing probationary period.

I-9

Materials on the business processes related to Form I-9.

*Note: Information outlining I-9 policies, procedures, and responsibilities can be found on the UT Human Resources I-9 and E-Verify Resources web page.

Overview

Auditing I-9s - WPO - NEW

Overview for I-9 Partners detailing how to interpret alerts and utilize Workday reports when audit I-9s.

For Employees

Complete Form I-9 Section 1 - WIG

Steps for Employees to complete onboarding Employment Eligibility Verification Form I-9 Section 1. 

For I-9 Partners

Complete Form I-9 Section 2 - WIG

Steps for I-9 Partner to complete Employment Eligibility Verification Form I-9 Section 2.

Complete Form I-9 Section 3 - WIG

Steps for I-9 Partner to complete the Employment Eligibility Verification Form I-9 Section 3 used to confirm or update an employee’s authorization to work in the United States

Amend Form I-9 - WIG

Steps for I-9 Partner to change previously completed Form I-9 completed in Workday

Edit Government ID - I-9 Partner - WIG

Steps for I-9 Partner to add or update worker’s social security number (SSN) or other government issued identification.