In This Issue:
- Important Dates and Deadlines
- Coming Soon: A Unified Technology Support Team and New Portal
- Preparing for Spring 2026 Resources
- askUS Communications Update
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, November 3 – Professional-Track Faculty Mass Transaction submission window opens.
Tuesday, November 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for October 16-31.
Wednesday, November 5 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, November 7.
Friday, November 14 at 5 p.m. – Professional-Track Faculty Mass Transaction submission window closes.
Monday, November 17 – Mass End Employment Date Extension submission window opens.
Tuesday, November 18 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 1-15.
Friday, November 21 at 1 p.m. – Prior Period Mass Advance of Time for the August 2025 time-entry lock on November 30.
Tuesday, December 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for November 16-30.
Wednesday, December 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, December 5.
All mass processing dates are available via list view or calendar view.
Coming Soon: A Unified Technology Support Team and New Portal
Enterprise Technology is enhancing the customer support experience for the UT community by simplifying how campus asks for help. On November 18, 2025, the existing askUS Support portal will be retired, and the current UT Service Desk portal will relaunch as the Enterprise Technology Support Center portal with a new look and feel. Customers visiting the older sites will be redirected to the new portal. For more information, continue reading Coming Soon: A Unified Technology Support Team and New Portal.
Preparing for Spring 2026 Resources
The Preparing for Spring 2026 webpage contains important dates and resources to assist departments preparing for HR processing ahead of the upcoming fall semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Mass Processes for Spring 2026
- Professional-Track Faculty (PTF) Mass Transaction Processing – Monday, November 3 through Friday, November 14, at 5 p.m.
- Mass End Employment Date Extension Process – Monday, November 17, 2025 – Wednesday, January 7, 2026, at noon.
- CSU Transaction Processing Deadline for the December AGS Mass Termination Process – Wednesday, December 17, 2025, at noon. The process will run on Friday, December 19, for applicable positions with an end employment date of December 31 or earlier.
askUS Communications Update
As part of the move to the new Enterprise Technology Support Center, the askUS name is being retired. This means that the name will also be retired from use in campus communications. In future this newsletter and related emails will show up in your inbox from Enterprise Technology. And since the HR/Payroll and Financial systems are known collectively as Enterprise Platforms, this newsletter will be renamed Enterprise Platforms News. Even with a new name, we will continue to bring you the latest information and resources necessary to support your continued success. Look for this change to go into effect on November 18.
You asked US! – Answers to Common Questions
Why can’t I move my candidate to Ready for Hire?
For a quick list of common issues preventing a candidate from being ready for hire and how to quickly resolve them, check out the entry Cannot Move Candidate to Ready for Hire. For a more detailed troubleshooting checklist, refer to the Candidate Management – Workday Instructional Guide (WIG).
I know I'm not supposed to use today as an effective date when completing a stand-alone Change Organization Assignment, but what date should I use?
Since updating some of the fields in the stand-alone Change Org Assignment process does not directly affect the worker, it is best to go as far back in time as possible to allow other HR processes to happen unimpeded. Please refer to the Change Organization Assignments - Workday Instructional Guide to find the best practices for entering dates. To learn more, continue reading Change Organization Assignment and Effective Dates.
How do I set my profile to use different desk/view combinations for certain screens in DEFINE?
The YP2 command allows users to specify up to 12 default desk/view combinations for specific commands or menu screens. To learn how, refer to the askUS knowledge base entry Profiling Desk and View Combinations for DEFINE Screens. For more answers to common questions about desks and views, continue reading Troubleshooting Your Desks and Views in DEFINE.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- Nov 4-5 – Workday Hire and Onboarding
- Nov 12-13 – Workday Recruiting
- Nov 18-19 – Workday Costing (Basics)
- Dec 2-3 – Workday Hire and Onboarding
- Dec 9-10 – Workday Changes During Employment
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.