In This Issue:
- Important Dates and Deadlines
- Prep for Fall 2025 Resources
- Mass Processes for Fall 2025
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, July 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for June 16-30.
Wednesday, July 9 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, July 11.
Monday, July 14 – The Mass End Employment Date Extension Process submission window opens for fall 2025.
Monday, July 14 – The Professional-Track Faculty (PTF) Mass Transaction Processing submission window opens.
Wednesday, July 16 – Performance Appraisal Mass Transaction Process submission window closes.
Thursday, July 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for July 1-15.
Thursday, June 24 at 1 p.m. – Prior Period Mass Advance of Time for the April 2025 time-entry lock on July 31.
Friday, July 25 at 5 p.m. – The Professional-Track Faculty (PTF) Mass Transaction Processing submission window closes.
Monday, August 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for July 16-31.
Wednesday, August 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, August 8.
All mass processing dates are available via list view or calendar view.
Prep for Fall 2025 Resources
The Preparing for Fall 2025 webpage contains important dates and resources to assist departments preparing for HR processing ahead of the upcoming fall semester. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Mass Processes for Fall 2025
Save administrative processing time this summer by taking advantage of these mass processes for fall 2025.
- Performance Appraisal Mass Transaction Processing – Submission window closes Wednesday, July 16
- Professional-Track Faculty (PTF) Mass Transaction Processing – Monday, July 14, through Friday, July 25 at 5 p.m.
- Mass End Employment Date Extension Process – Monday, July 14 until Wednesday, September 3, at 5 p.m.
- CSU Transaction Processing Deadline for the August AGS Mass Termination Process – Wednesday, August 27, 2025, at noon. The process will run on Friday, August 29, for applicable positions with an end employment date of August 15 or earlier.
You asked US! – Answers to Common Questions
Why can’t I move my candidate to Ready for Hire?
The askUS entry, Cannot Move Candidate to Ready for Hire covers some of the most common issues that can cause a candidate to become stuck. For further assistance, you can refer to the Troubleshooting Checklist in the Candidate Management – Workday Instructional Guide (WIG) or even run the Workday report Why is Ready for Hire not Available? - RPT051 to find more information.
Why does a manual signer who was removed from a budget group still appear in *DEFINE?
For record-keeping purposes, manual signers who no longer have signature authority may still appear on a budget group. To verify that a person's signature authority has expired, follow the steps in the askUS knowledge base entry Removed Manual Signer Still Appears in DEFINE.
How do I end a primary job retroactively when Switch Primary Job is blocked on the date I need?
For employees with multiple jobs, the primary job is locked during payroll calculations and cannot be changed. Attempting a Switch Primary Job with an effective date within a locked pay period will generate an error. Because ending the job with the correct effective date is not possible, the best workaround is to simulate the job as being ended. For step-by-step instructions, continue reading How to end the primary job when Switch Primary Job is blocked on the effective date.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) will be on hiatus for the summer, returning in September. New sessions will be added to the ILT Calendar when they become available.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.