In This Issue:
- Important Dates and Deadlines
- Closing Soon: Mass Extension for Fall 2025
- ICYMI: Fiscal Year-End and Fall Prep Resources
- Planned Downtime for the Workday Fall Update
- UT Market: Planned Maintenance Canceled
- Update: New Student Email Policy
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, August 27 at noon – CSU Transaction Processing Deadline for the August AGS Mass Termination Process, which runs on August 29.
Thursday, August 28, at 5 p.m. – Workday — Hourly Employees — Business Process Routing Deadline for the September 6 payday.
Thursday, August 28 – Submission deadline for UT Market orders (PBUs) over $15k
Friday, August 29 – Submission deadline for Prime Source (PBUs, PBOs) under $15k.
Tuesday, September 2 at 10 a.m. – Semi-Monthly Mass Advance of Hourly Time for August 16-31.
Wednesday, September 3, at noon – Workday – Hourly Employees – One-Time Payment Routing and HCM Final Approval Deadline for the September 6 payday.
Wednesday, September 3 at noon – Deadline for completion of Costing Allocation Changes for FY 24-25.
Wednesday, September 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, September 5.
Wednesday, September 3 at noon – The Mass End Employment Date Extension Process submission window closes for fall 2025.
Wednesday, September 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 1-15.
Friday, September 23 at 1 p.m. – Prior Period Mass Advance of Time for the June 2025 time-entry lock on September 30.
Tuesday, October 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for September 16-30.
Wednesday, October 8 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, October 10.
All mass processing dates are available via list view or calendar view.
Closing Soon: Mass Extension for Fall 2025
The Mass End Employment Date Extension Process submission window will close at noon on Wednesday, September 3, at noon.
Reminder: Use Change Job to extend any positions continuing after August 15 and not included in the Mass Extend process. To learn more, continue reading Avoid potential issues by using Change Job to extend positions.
ICYMI: Fiscal Year-End and Fall Prep Resources
- The Fiscal Year-End Resources entry in the askUS knowledge base contains links to commonly used FYE resources, including processing deadlines.
- The Preparing for Fall 2025 webpage contains important dates and resources to assist departments involved in HR processing for fall.
Planned Downtime for the Workday Fall Update
The Workday Fall Update will occur between midnight and noon on Saturday, September 20, 2025. During the update window, Workday may be unavailable, slow, or unresponsive. Due to these potential issues, we encourage everyone to delay accessing Workday until the update is complete and the system returns to normal operation. For more information, continue reading Workday Update in the askUS knowledge base.
UT Market: Planned Maintenance Canceled
Last month, we announced an upcoming UT Market maintenance window scheduled for the last weekend of August. The maintenance period has been canceled. UT Market will operate as normal over the last weekend of August 2025.
Update: New Student Email Policy
Over the summer, UT rolled out new official student email addresses and an updated student email policy is now in effect. Students with questions about email should be directed to the UT Service Desk at help@utexas.edu or (512) 475-9400 for assistance. They can also refer to the Using Your UT Official Student Email knowledge article for more information.
You asked US! – Answers to Common Questions
How do I convert a *DEFINE document to the new fiscal year?
On September 1, you can convert documents in *DEFINE to the new fiscal year by following the steps in the askUS Knowledge Base entry Converting a *DEFINE Document for a New Fiscal Year.
Why can't a new worker who starts in two weeks upload their I-9 documents?
Once their hire is final approved, new workers can begin completing many onboarding tasks before their first day. However, some tasks depend on the worker's actual start date. Be sure to communicate this to new workers with future-dated hires so they don't get tripped up by date-related issues. To learn more, continue reading Onboarding Gotchas that can Trip-up Future-dated Hires.
Who can authorize a Signature Desk request form?
The Signature Desk team in askUS Support handles various DEFINE and Electronic Office Management System (EOM) requests via Signature Desk request forms. To find which signature is valid for the form you are using, refer to the Signature Desk Request Form Requirements matrix.
How do I change a worker's manager in Workday?
Changing a worker's manager in Workday depends on whether you're moving the worker to an existing supervisory organization or need to make a corresponding organizational change. To learn more, continue reading Change a Worker's Manager in Workday.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- September 9-10 – Workday Hire and Onboarding
- September 16-17 – Workday Recruiting
- September 23-24 – Workday Changes During Employment
- Sept 30-Oct 1 – Workday Costing (Basics)
- October 7-8 – Workday Hire and Onboarding
- October 14 – Workday Job Costing Tool
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.