Key Dates & Deadlines
Annual run date: October 12-14 2022 – The annual mass end additional job/termination process for Non-Tenure Track Faculty Inactive 3 years is scheduled to run for all Non-Tenure Track Faculty jobs that have been in the F-INA job profile for 3 or more years as of September 1, 2022. To prepare, CSUs should run the report, NTT Faculty in F-INA Job Profile for 3 Years - RPT1031, in Workday.
Overview
The Non-Tenure Track Faculty Inactive 3 yrs. Mass End Additional Job/Termination process will run for all Non-Tenure Track Faculty jobs that have been in the F-INA job profile for 3 or more years. The practice of reviewing inactive faculty annually is not new. The reason for this process is to require onboarding when a faculty member is rehired after a significant period of inactivity. The PAR is required for rehire if the job is termed/ended. Rescinds of the mass process will only be considered if there are extenuating circumstances and will require APS approval.
The Inactivation Comparison End Date for the annual process will coincide with the Fall semester start date.
Note that the process is not completely automated. Some positions will be excluded from the process if you do not take preparatory action. The NTT Faculty in F-INA Job Profile for 3 Years - RPT1031 report in Workday will help you identify which positions require action ahead of the scheduled mass process.
Important Reminders
There is no automated process to end courtesy, endowment, or affiliate academic appointments even when the primary F-INA position is ended. Users will need to take a separate action to end those manually. Non-Tenure Track faculty cannot have a courtesy-type academic appointment without a primary faculty job and should be ended. Affiliate Academic Appointments however can be retained without issue if needed.
Faculty Associate positions were established so that faculty with an active faculty position have an avenue to be paid for short-term additional work done outside their home department and are not intended to be the only paid position.
Rescinds of the mass process will only be considered if there are extenuating circumstances and will require APS approval.
Workday Processing
The automated Non-Tenure Track Faculty inactive (F-INA job profile) for 3 or more years process will end/terminate the following scenarios:
|
Current Status |
To be Processed |
|||||
|---|---|---|---|---|---|---|
|
Scenario |
F-INA Job Status |
Other Jobs |
Other Academic Appointments |
Position |
F-INA Appointment |
Courtesy/ Endowment/ Affiliate Appointment(s) |
|
Only F-INA Job and related academic appointment |
Primary - Only Job |
n/a |
None |
Termination |
End Academic Appointment |
n/a |
|
F-INA Job is only job, related academic appointment, and has Courtesy, Affiliate and/or Endowment Appointments |
Primary - Only Job |
n/a |
Courtesy, Endowments, Affiliate |
Termination |
End Academic Appointment |
no action - users to end manually in Workday |
|
F-INA Job is Additional Job, Primary Job is Faculty PY or JT, no additional academic appointments |
Additional Job |
Primary is Faculty |
None |
End Job |
End Academic Appointment |
n/a |
|
F-INA Job is Additional Job, Primary Job is Faculty PY or JT, has CY, AF, EF, and/or EH appointments |
Additional Job |
Primary is Faculty |
Courtesy, Endowments, Affiliate |
End Job |
End Academic Appointment |
no action - users to end manually in Workday |
|
F-INA is Additional Job, Primary is Staff |
Additional Job |
Primary is Staff |
Courtesy, Endowments, Affiliate |
End Job |
End Academic Appointment |
no action - users to end manually in Workday |
|
F-INA is Additional Job, Primary is Nonemployee |
Additional Job |
Primary is Nonemployee |
Courtesy, Endowments, Affiliate |
End Job |
End Academic Appointment |
no action - users to end manually in Workday |
The automated Non-Tenure Track Faculty inactive (F-INA job profile) for 3 or more years process will not end/terminate the following scenarios:
|
Current Status |
To be Processed |
|||||
|---|---|---|---|---|---|---|
|
Scenario |
F-INA Job Status |
Other Jobs |
Other Academic Appointments |
Position |
F-INA Appointment |
Courtesy/ Endowment/ Affiliate Appointment(s) |
|
F-INA is primary job, has additional job as Faculty Associate |
Primary - has other jobs |
Faculty Associate |
n/a |
no action |
no action |
no action |
|
F-INA is primary job, has additional job as non-faculty |
Primary - has other jobs |
Non-Faculty |
n/a |
no action |
no action |
no action |
|
F-INA is primary job, has additional job as nonemployee |
Primary - has other jobs |
Nonemployee |
n/a |
no action |
no action |
no action |
|
F-INA (more than 3 years), has additional F-INA (less than 3 years) |
Primary - has other jobs |
F-INA less than 3 years |
n/a |
no action |
no action |
no action |
Pre & Post Mass Process Guidance
Before the Mass Process Runs
- Run the report, NTT Faculty in F-INA Job Profile for 3 Years - RPT1031, in Workday to identify which positions will be ended or terminated in this mass process. The report returns all the Non-Tenure Track F-INA positions for years as of the Inactive Comparison End Date.
- Enter the Inactive Comparison End Date (1/16/2022 for initial clean-up and 9/1/xx for the annual process).
- Enter College or School and/or Academic Unit to narrow the results to your department. There is an option to enter a specific worker if interested in the status of F-INA position.
- Possible Blocking Transactions column will alert you to In Progress or Completed Future Dated staffing events associated with the worker.
- Position column will indicate the F-INA position that is eligible to end/terminate.
-
Expected Result of F-INA Mass End Process column will indicate one of three possibilities:
- Terminate if the F-INA 3 yr. is the only primary position
- End Additional Job if the F-INA 3 yr. is an additional job
- Will Not Process: Employee has F-INA primary job eligible to end with additional jobs ineligible to end if F-INA 3yr. primary job is eligible to end but there are additional jobs that are not eligible to end
- Process a Switch Primary Job staffing event to make the F-INA 3 yr. position the additional job if the result is Will Not Process.
- Consult with APS to determine if there is an appropriate non-faculty job profile that can be used if the additional job is a Faculty Associate. The Faculty Associate position should not be the only paid position.
- Things to consider:
- What will the individual be doing at the university?
- Faculty jobs are intended for relationships where the individual is involved in instruction or standard faculty activities
- Academic Affiliate Appointments may be given privileges. See Create a University Affiliate Job in the askUS Knowledge Base for more information on affiliates
- Things to consider:
- Consult with APS to determine if there is an appropriate non-faculty job profile that can be used if the additional job is a Faculty Associate. The Faculty Associate position should not be the only paid position.
- Complete any In Progress staffing events related to the F-INA 3 yr. position if the results are Possible Blocking Transactions.
Note: The Effective Date of the report is always the date and time the report is run. This means that the report will reflect current transactions and the current ability for the mass process to end/term a position.
After the Mass Process Runs
Run the report, NTT Faculty in F-INA Job Profile for 3 Years - RPT1031, in Workday to confirm that the eligible F-INA 3 yr. positions have been ended/terminated as they will no longer appear on the report.