In This Issue:
- Important Dates and Deadlines
- Get Started Preparing for Summer 2025
- What’s New in Workday?
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Tuesday, April 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for March 16-31.
Wednesday, April 9 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, April 11.
Thursday, April 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for April 1-15.
Wednesday, April 23 at 1 p.m. – Prior Period Mass Advance of Time for the January 2025 time-entry lock on April 30.
Monday, April 28 – The Summer 2025 Mass End Employment Date Extension Process submission window opens.
Friday, May 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for April 16-30.
Wednesday, May 7 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, May 9.
All mass processing dates are available via list view or calendar view.
Get Started Preparing for Summer 2025
The Preparing for Summer 2025 webpage is now available. The page contains important dates and resources to assist departments preparing for HR processing ahead of the upcoming summer sessions. Topics covered include mass processes, academic and student employment, onboarding, reporting, and training.
Mass Processing for Summer 2025
The Mass End Employment Date Extension Process will run from Monday, April 28, until noon on Wednesday, June 5, 2025.
What’s New in Workday?
The Workday Spring Update occurred on March 15 and included the following updates.
- The Assign Costing Allocations screen was redesigned. The redesign did not change functionality or validations as this is a display-only change, but Cost Center Managers will notice the difference.
- Employees can now record and add an audio pronunciation guide for their names to their profiles. This is in addition to the existing phonetic pronunciation feature.
For more information about each update, including annotated screenshots, view the What's New in Workday PowerPoint (via UT Box).
You asked US! – Answers to Common Questions
Can I manage Manual Signature Authority through Electronic Office Management (EOM)?
Departments manage electronic and manual signature authority through different methods due to each controlling specific levels of authorization. You can manage electronic signature authority through the EOM but should contact the Signature Desk to perform manual signature authority changes. To learn more, continue reading Electronic vs. Manual Signature Authority.
How do I update my personal data in Workday?
Employees can update their personal data, including legal name, in Workday by following the Edit Personal Information – Workday Instructional Guide. If you want to know how changing information in Workday affects the UT Directory, continue reading Change Information in the University Directory.
How do I confirm the transmission of my UT Market purchase order to the supplier?
To see the status of a UT Market purchase order, follow the steps listed in the askUS Knowledge Base entry, Verifying UT Market Purchase Orders Reach Suppliers. Related: Need to check your purchase order's receipt status? Learn how by viewing the entry, UT Market Receipt Status.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- April 1-2 – Workday Hire and Onboarding
- April 8-9 – Workday Costing (Basics)
- April 15-16 – Workday Multiple Jobs/Additional Work
- April 22 – Workday Costing (Advanced)
- April 24 – Workday Job Costing Tool (JCT)
- April 24 – Workday Costing Approval
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.